Programme Assistant Job in Uganda at ASARECA

Association for Strengthening Agricultural Research in Eastern and Southern Africa (ASARECA)

Job Title- Programme Assistant

Vacancy: Programme Assistant
REPORT TO: DED/Head, Programmes / Programme Manager
Country: Uganda
Job Description (Duties):

Job Summary:

To provide support to the Deputy Executive Director - Programmes in delivering his/her mandate in ASARECA.

Duties and Responsibilities:

Receive periodic reports from stakeholders, review and provide feedback on the quality of the reports.
Prepare draft synthesis reports, drafts of contract agreements and letters of requests for services.
Assist in developing request for proposal/research calls and send them out, receive applications and prepare the evaluation forms that are used for selection.
Receive and Respond to inquiries from different stakeholders pertaining to programme work.
Coordinates workshop duties/activities i.e. drawing up a list of invitees, preparing the workshop budgets, drafting invitation letters, repertoire, compiling workshop publication, facilitation, etc.
Receive and follow up of the sub-grant financial accountabilities and forward them to finance.
Prepare a periodic news letter that is distributed to over 800 stakeholders and provide articles to be posted onto the website.
Prepare annual work plans and budget for the program.
Assist in consolidating programme technical reports into the corporate annual report.
Consolidate programme work plans into corporate work plans.
Assist in preparing publications for scientific conferences.
Monitoring and evaluation of project implementation.
Organise in-house planning meetings.
Taking record of minutes for meetings and ensuring actions are implemented.
Attending , participating and reporting back on meetings designated by the Deputy Executive Director – Programmes.
Maintain regular communication with project implementers and provide guidance as, when and where necessary.
Assisting the Deputy Executive Director - Programmes and other Programme managers on any other duties that arise .
Provides guidance to the Administrative Assistant .
The jobholder carries out formal training to about 30 NARI Staff.


Necessary Qualifications:

Masters Degree preferably in Science (Agriculture, Economics or related field)
At least 3 years in a research and/or agricultural oriented organisation in middle-level management
IT skills
Presentation skills
Facilitation skills
Documentation skills (Writing, photography)
Ability to work under pressure

Mental Skills : Analytical thinking required

Problems solved
Job holder is required to solve the following;
Going through an interpreter to communicate to stakeholders who are French speaking.
Analyse data and extract reporting material
Understanding of conceptual appreciation of regional agricultural issues

Creativity
Jobholder is required to demonstrate creativity in the following areas;

Newsletter i.e. looking out for policy issues in newspapers, internet, etc
Logical flow of minutes and reports.

Oral communication

Be diplomatic when communicating to stakeholders
Provide detailed advice to Sub-Grantees
Negotiate
Represent the interest of the programme and organization in meetings designated to the programme

Written communication

Annual reports
Bi-annual and quarterly reports
Memos
Invitation letters
Monitoring and evaluation reports

How to Apply:

If interested, please submit in person a typed up-to-date CV and application letter with copies of your academic papers to;

NFT Consult – Uganda,Kisozi Complex, Plot 6/8 Kyaggwe Road, Nakasero
Tel: +256 0414237904 / 24, 0312266904

If applying online, please send an email to asarecajobs@nftconsult.com. ( In the Subject line please indicate the position you are applying for i.e "Programme Assistant")

Attach your CV and application letter ONLY; please merge them into ONE file in MS word or PDF format.

DO NOT attach scanned academic papers or documents when applying online.

Deadline: 2011-09-02