Assistant Registrar Job Vacancy at Victoria University

Job Title: Assistant Registrar


Job Ref. No: VHR004/2011



Reports to: Registrar and University Secretary

Number of Post: 02

Starting Date: 2nd May 2011


Main Purpose of Post

Carry out the full range of administrative duties, services and other functions appropriate to the efficient and effective operation of a modern university Registry with particular responsibility for organising teaching timetable and examinations.


Person specification

Applicants should have, or be able to demonstrate:

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A good Bachelors degree or equivalent professional qualification and preferably some good experience of working in a professional administrative environment.
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An understanding of higher education academic contexts and regulatory requirements.
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Experience of customer-focussed service.
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Experience of databases and management information systems.
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Good interpersonal and communication skills.


Skills, Qualifications and Personal Requirements

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Willing proactive worker.
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Strong written and spoken English language skills.
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Competency in standard ICT applications including word processing, spreadsheets, data bases and power point.
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Commitment to quality customer care with the ability to engage effectively with students and other staff.
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Strong communication and presentation skills.
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Team player.
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Integrity.



Duties and Responsibilities

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Operate the contact desk for staff and students.
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Participate in student recruitment, admission and registration and graduation processes.
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Inputting data into the Victoria MIS as required.
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Organising the teaching timetable, liaising with faculties as appropriate.
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Take administrative responsibility for organising examinations processes, including staffing a central submissions desk for examination papers etc.
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Receiving and processing students’ disciplinary enquiries.
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Ensure implementation of the Institution’s academic regulations within the area of allocated responsibilities.
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Contribute fully to Registry planning and development.
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Become knowledgeable with regard to the Registry Operations Manual and Quality Assurance processes.
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Contribute as appropriate to the academic and meetings calendar, including assisting in the minute taking of key meetings and committees.
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Ensure the effective working of administrative and filing systems within the Registry.
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Take administrative responsibility for student record systems as directed and required, and ensure their smooth running and operational integrity.
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Prepare statistical summaries of examination results and other information relevant to performance grading and student progression as directed and required.
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Prepare reports and supply data as required.
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Uphold and promote the university’s mission, vision and values.
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Represent the Registrar when required.
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Such other appropriate duties as may be allocated by the Registrar.



Qualified applicants should email a letter of application, a current resume and 350 word statement explaining how their profile matches the job description. Submissions in PDF format only should be sent by e-mail to hr@vu.ac.ug not later than 8th April 2011. Please quote the reference number and your names in the email subject. Remuneration packages are competitive.

Applications submitted after the deadline shall not be considered. Applicants are advised not to submit academic transcripts until they are requested to do so.
Note: Only Short listed Applicants will be contacted.
Victoria University is an Equal Opportunity Employer