HR Assisistant Job Vacancy in Uganda at International Organization for Migration (IOM)

Job Title: HR Assisistant

International Organization for Migration (IOM)

IOM is an intergovernmental organization established in 1951, and is committed to the principle that humane and orderly migration benefits migrants and society.
Closing date: 25 Apr 2011
Location: Uganda - Kampala

Under the overall supervision of the Chief of Mission and the direct supervision of the National Administrative/Finance Officer, the incumbent will assist with the administration of the day to day operation of the human resources functions and duties. The incumbent carries out responsibilities in the following areas: performance management system, staff learning and development, organizational development, staffing, selection and recruitment, talent management while accomplishing HR objectives to provide a staff oriented, high performance culture that emphasizes quality, productivity and standards, goals attainment. In particular he/she will:

1. Assist in coordinating the recruitment process for national staff, particularly; collecting all the CV’s related to the advertised position, contacting all shortlisted applicants for interviews, coordinating with the interview panel on all related interview information, ensure all related materials required for the interview is scheduled on time, administering practical skills test when required and sending regret letters to all unsuccessful candidates.

2. Assist in maintaining and updating the personnel files for National staff and International Staff to ensure it includes: PHF, CV, copy of Passport/ID, Medical and Security Clearances, TOR, Contracts, Personnel Actions, Attendance Records, In-Out Time sheets, Overtime, Recruitment History and any other personnel related documents.

3. Assist in preparing and maintaining the payroll for IOM Kampala, the sub-offices and preparing payments for all consultants and on call staff in the mission.

4. Prepare the PEF and UNJSPF reports each month to be submitted to IOM Panama.

5. Coordinate all requirements of new staff to include: obtaining security certificate, security clearance, works stations, email address, IDs, etc.

6. Assist in preparing contracts and Personnel Action (PA) for national staff in case of changes in, salaries and working conditions.

7. Keep tracks of contract renewal and increment dates of staff and follow up decision from unit/department heads/Chief of Mission.

8. Prepare the calculation and payment requests for Driver’s overtime; salaries and overtime for temporary (on-call) staff where applicable.

9. Keep track of the timekeeping and generate reports of staff attendance on monthly basis.

10. Update all leave records and ensure that supporting documents (Annual / Sick / R&R Leave Requests) are correct and filed for both national and international staff.

11. Implement, explain and clarify entitlements of national staff based on SRR and Field Employees Management Handbook to include: Leaves, Medical Coverage and Provident Fund.

12. Arrange training venues, schedules and other logistical requirements, update training monitor as and when applicable

13. Assisting in coordinating the following requirements for international staff: securing copies of contracts and PA from MHRO or Staffing Unit, information on flight itineraries, hotel bookings, ID’s security clearances, Entry Permits, TINs, Driving permit, DSA, TA, entitlements and separation formalities with other units/departments both internally and externally.

14. Assist in maintaining files of IOM General Instructions, General Bulletins as well as for Instructions of Memoranda issued locally related to Human Resources.

15. Follow up with all Heads of Units on extension of contracts before its expiration and the monthly step increments for national staff.

16. Assist in preparing all Medical Service Plan (MSP) cards for all staff under the MSP cover and maintain an updated report/record of all staff covered under the MSP.

17. Maintain and update the HR file with all updated General Instructions, General Bulletins and any other HR related information updates

18. Responsible for HR stationery/office requisition and managing the HR stock.

19. Perform any other related tasks as may be assigned.
How to apply
The National Admin/Finance Officer
International Organization for Migration
P.O. Box 11431
Kampala

OR

Email: mikilama@iom.int

International Center for Transitional Justice (ICTJ) Job Vacancy in Uganda

Job Title: Program Associate

International Center for Transitional Justice (ICTJ)

The International Center for Transitional Justice works to redress and prevent the most severe violations of human rights by confronting legacies of mass abuse. ICTJ seeks holistic solutions to promote accountability and create just and peaceful societies.
Closing date: 22 Apr 2011
Location: Uganda - Kampala

RESPONSIBILITIES:

1. Perform research and writing tasks (compile and organize comparative information, legal research, etc.); prepare draft memos and other documents under the Head of Office supervision; assist on country papers and other written work for publication; and track country news and developments.

2. Plan and participate in the capacity building activities of the ICTJ Uganda office, organizing workshops and compiling training materials on transitional justice issues.

3. Liaise effectively with local stakeholders including government and NGOs to ensure effective coordination and delivery of activities of ICTJ Uganda program office.

4. Actively participate in internal and external coordination meetings including liaison with ICTJ consultants.

5. Assist the Head of Office in the development of proposals, work plans and budget, including preparing website updates and drafting reports on activities, as required.

6. Provide technical advice where appropriate and provide support to partners and other stakeholders.

7. Support the advocacy activities of the ICTJ Uganda office, and, planning events.

8. Draft monthly situation report, for internal use, on transitional justice and political and security developments in Uganda, for review and input of the Head of Office.

9. Carry out any other duties as required by the Senior Associate /Head of Office.

QUALIFICATIONS:

Education: Bachelor’s degree in international relations, law, political science or similar discipline is required. Advanced degree is desirable.

Experience: 2-3 years relevant work experience, preferably in human rights and/or international programs.

Related Skills or Knowledge:

1. Demonstrated knowledge of the legal system in Uganda.

2. Experience in working with transitional justice issues in Uganda.

3. Knowledge of international human rights law is highly desirable.

4. Excellent oral and written communication skills in English are required.

5. Strong interpersonal skills in order to work collaboratively with staff in ICTJ country offices and departments as well as external partners.

6. Ability to make sound decisions consistent with functions.

7. Ability to work under pressure with minimum supervision.

8. Proficiency in computer packages such as MS Office applications and the internet.

9. Ability to travel outside of Kampala.

OTHER: This is a one-year contract that may be extended for at least another additional year, depending on performance and the availability of funding.
How to apply
Please submit cover letter, resume, and contact information for three references to jobs@ictj.org by April 22, 2011. Only qualified candidates will be contacted. Please, no telephone calls. Further information about ICTJ is available at our website on www.ictj.org

Ministry of Justice and Constitutional Affairs Jobs Vacancy

Job Title: FINANCIAL MANAGEMENT SPECIALIST
Description of the Services:
1. The role of the Financial Management Specialist
(FMS) will be to:
i) Coordinate and control activities in the financial management strategy, bearing in mind existing initiatives e.g. the Integrated Financial Management systems of Ministry of Finance, Planning & Economic Development;
ii) Schedule implementation in an orderly, logical and timely fashion;
iii) Submit periodic reports to the Technical and Steering committee, providing status and highlighting problem areas of the implementation;
iv) Prepare terms of reference for the out-sourced work;
v) Drive issues to resolution;
vi) Ensure successful implementation of the financial management strategy.

Key Responsibilities:
2. Key responsibilities of the FMS include:
i) In the short term – oversee the implementation of key procedures to strengthen accountability measures, particularly in regard to non-tax revenue and use of imprest;

ii) Development of training and incentives programme based on needs identified in financial management to enhance capacity and enable retention of skilled staff into the sector;

iii) Develop systems for budget planning process and facilitate preparation of and develop the annual Budget Framework Paper working closely with the sector budget working group, with particular regard to fiscal policy analysis and linkages to the sector objectives, inputs, output and outcomes;

iv) Develop mechanisms for monitoring and tracking utilization of sectoral funds;

v) Analyze and submit financial reports on sectoral programmes including analysis of budgets and budgetary trends for the sector and advice on the overall financial aspects of the sector;

vi) In the long term, provide strategic guidance and oversee implementation of the broad sector financial management strategy, on an annual basis.

vii) Prepare sectoral budget framework paper and other financial report as demanded by Government of Uganda and Development Partners.

Qualifications and Experience:
The qualified candidate should have the following qualifications:
A Financial Management qualification and membership of CPA, ACCA, CIMA, or equivalent.
A Masters in Accounting and Finance will be added advantage.

Must possess proven experience of Project Planning & Management Skills in Public Sector or with an International Organisation for a period of not less that 5 years

Good interpersonal skills, excellent communication (written and spoken) and presentation skills.

A high level of self-motivation, flexibility and ability to work under very tight deadlines.

Ability in a cross cultural and disciplinary environment and be a team player.

Sufficient professional experience and mature enough to provide strategic direction and gain the cooperation of both policy and technical leval staff in the sector Competence in the use of standard computer software, including Microsoft word, excel, access and power point.

Additional Skills:
The successful candidate should have the following skills:
Proficiency in the use of standard accounting software and programmes, computer software, including Microsoft Word, Excel and PowerPoint;

Excellent presentation skills;
Highly developed inter-personal and analytical skills; and
A high level of self-motivation and flexibility.
Excellent research capabilities

Terms and Conditions:
The successful applicant will be offered a three year contract on competitive terms tenable at the JLOS Secretariat.

Mode of Application:
Interested applicants are directed to submit their applications together with photocopies of their academic qualifications and two letters of reference to:

The Solicitor General
Ministry of Justice and Constitutional Affairs
Plot 1, Parliamentary Avenue, KAMPALA,
UGANDA

Candidates may also submit soft copies of their
applications to: pgadenya@jlos.go.ug
All applications must be received not later than
4.00 p.m. on April 13th, 2011.

Jobs vacancies at Ministry of Justice and Constitutional Affairs

Job Title: TECHNICAL ADVISOR- FAMILY AND
CRIMINAL JUSTICE

The Justice Law and Order Sector (JLOS) is a sector wide approach adopted by Government of Uganda in 1999 to improve the administration of justice, maintenance of law and order and strengthen the rule of law in Uganda.

JLOS thus brings together all institutions charged with the administration of justice, maintenance of law and order and human rights.

JLOS programmes are supported through the sector wide approach to planning, budgeting, programme implementation, monitoring and evaluation with a shift of focus from institutional interests to sector wide strategic interests through a rationalized application of resources from the Government of Uganda and Development Partners.

JLOS is a reform programme run under a common investment plan, whose short term strategic objectives include adherence to the rule of law, fostering a culture of human rights, access to justice, reducing the incidence of crime and contributing to economic development.

In the long term, JLOS strategic objectives will be narrowed to three strategic objectives of strengthening policy and regulatory frameworks, access to justice and fostering a human rights culture and accountability to bring them in line with the National Development Plan.

JLOS is overseen by the Leadership Committee, Steering Committee and Technical Committee with a secretariat made of different advisors who support the four thematic areas of criminal, land, commercial and family justice.

JLOS therefore, wishes to recruit two advisors (consultants) to wit the Technical Advisor for Family and Criminal Justice and Financial Management Specialist on the terms indicated below:

Job Title: TECHNICAL ADVISOR- FAMILY AND
CRIMINAL JUSTICE
Description of the Services
The Technical Advisor, Criminal and Family Justice will provide technical leadership and guidance necessary for successful implementation of the Criminal and Family Reform Programme as follows:

1. Develop researched strategies for effective implementation of the Criminal and Family Reform Programme.
2. Coordinate the development of action plans and budgets for the Criminal and Family Reform Sub- Programmes.
3. Provide technical advice for the implementation of Criminal and Family Reform Sub-Programmes.
4. Contribute to the development of the monitoring and evaluation system particularly for the Criminal and Family Reform Programmes.
5. Monitor and evaluate the implementation of the Criminal and Family Reform Programmes.
6. Prepare quarterly, semi-annual and annual monitoring and evaluation reports on Criminal and Family Reform Programmes.
7. Identify and forward constraints to achievement of the Criminal and Family Reforms to the relevant Committees and Working Groups for redress.
8. Prepare analysed and comprehensive progress reports on Criminal and Family Justice Programmes within the overall reform program for the Semi annual and Annual reviews.
9. To provide secretarial services to the Criminal and Family Justice Working Group and other sector meetings.
10. Perform any other duty that may be assigned from time to time.

Qualifications
The successful candidate should have:
A master’s degree in law from a recognized university.
A thorough understanding of contemporary legal and justice reforms in developing countries such as Uganda.
A thorough understanding of family and criminal justice issues.
At least five years’ experience in programme implementation, legal or access to justice reforms.
Experience working with Donor agencies.
Excellent knowledge of the public sector and
sector-wide approaches to reform.
Understanding of the public sector planning in Uganda

The successful candidate should have the following skills:
Proficiency in the use of standard computer software, including Microsoft Word, Excel and PowerPoint;
Excellent presentation skills;
Highly developed inter-personal and analytical skills;
A high level of self-motivation and flexibility;
Team player; and
Excellent writing, research and reporting skills

Terms and Conditions:
The succeeful applicant will be offered a one year contract on competive terms tenable at the JLOS Secretariat.

Mode of Application:
Interested applicants are directed to submit their applications together with photocopies of their academic qualifications and two letters of reference to:

The Solicitor General
Ministry of Justice and Constitutional Affairs
Plot 1, Parliamentary Avenue, KAMPALA,
UGANDA

Candidates may also submit soft copies of their
applications to: pgadenya@jlos.go.ug
All applications must be received not later than
4.00 p.m. on April 13th, 2011.

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