Job Vacancy at Restless Development in Uganda

Job Title: Senior Manager

Location: Uganda

Closing Date: Friday, 15 July 2011


Restless Development is the global leader in youth-led development, focused on demonstrating that young people can and must play a leading role at all levels.

Capitalising on two years of expansion, a new 5-year National Strategic Framework and a successful rebrand, Restless Development (Uganda) is well positioned to increase in scale, national recognition and impact.

As we enter this exciting new phase, we are seeking a talented Senior Manager to lead the Programme Quality Unit while serving as an organisational #2 working closely with the Country Director to ensure effective leadership throughout the organisation.

This is an exciting role for an individual with strong management experience and a passion for the role of young people in development. For more information, including a full job description and application form, please visit our website: www.restlessdevelopment.org/work-with-us.

Finance & Administrative Assistant at UNDP in Uganda, based in Mbale

Job Title: Finance & Administrative Assistant

Location: Mbale

Closing Date: Sunday, 03 July 2011



Background

The Government of Uganda through the Ministry of Water and Environment, Ministry of Local Government, the districts in the region of Mbale, and UNDP developed a project titled “Territorial Approach to Climate Change in Mbale Region”. The project addresses the need for a holistic approach to climate change adaptation and mitigation and aims to support Mbale Region to realize low carbon and climate resilient development.

This project is in line with the UNDP/ Government of Uganda Country Programme Action Plan (2010-2014) that is guiding implementation of UNDP support to interventions geared towards achievement of the National Development Plan. Some of these interventions will address key challenges to growth and poverty reduction, such as environmental/ natural resources degradation and the negative impacts of climate change and disaster risks at both national and local levels.

In particular, the project aims to:

Develop an integrated territorial climate change plan for Mbale region.
Establish a coordination platform for climate change planning and programming.
Build local capacity to integrate climate change issues into regional development plans and actions.
Develop a climate change policy and investment package.
Compile and disseminate best practices and lessons learnt. The project will be implemented by Mbale District Local Government in collaboration with the Ministry of Water and Environment and the districts of Manafwa and Bududa. The project offices will be located in Mbale town.

The project is seeking the services of a Finance and Administrative Assistant who will provide assistance to the Project Manager in the implementation of day –to- day project activities. He/ she is responsible for all administrative (contractual, organizational and logistical) and all accounting (disbursement, record keeping, cash management) matters under the project.

Duties and Responsibilities

Provide general administrative support to ensure the smooth running of the Project Management Unit.
Provide logistical support to the Project Manager, Technical Advisor and project consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tours, etc).
During the visits of foreign experts, bear the responsibility of their visa support, transportation, hotel accommodation, etc.
Organize/control of budget expenditures by preparing payment documents and compiling financial reports.
Maintain project's disbursement ledger and journal.
Keep files with project documents and expert reports.
Control the usage of non-expandable equipment (records keeping, drawing up regular inventories.
Provide English translation as required.
Draft correspondences and documents, finalize correspondence of administrative nature, edit reports and other documents for correctness of form and content.
Arrange travel.
Act on telephone inquiries, fax, post, e-mails and co-ordinate appointments.
Organize and coordinate the procurement of services and goods under the project.
Perform any other administrative /financial duties as requested by the Project Manager

Contractual and reporting arrangements:

Reports to the Project Manager and works under her direct supervision.
Cannot be employed elsewhere during the entire course of the project

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP's mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Development and Operational Effectiveness:

Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/projects documentation, projects data entering, preparation of revisions, filing, provision of information.
Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management:

Focuses on result for the client and responds positively to feedback.
Consistently approaches work with energy and a positive, constructive attitude.
Outstanding time management, organizational and interpersonal skills

Required Skills and Experience

Education:

Completed Secondary Education preferably Bachelor's degree in Business Studies.

Experience:

At least 3 years experience in office administration, preferably within UNDP projects.
Excellent computer literacy

Language:

Fluency in written and spoken English.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

To apply
http://jobs.undp.org/cj_view_job.cfm?job_id=24051

UN Jobs: Country Office Security Assistant Job Vacancy at UNDP

Job Title: Country Office Security Assistant

Location: Kampala, Uganda

Closing Date: Wednesday, 29 June 2011

Background

The United Nations Development Programme (UNDP) invites internal and external applications from suitably qualified candidates to fill the post of COUNTRY OFFICE SECURITY ASSOCIATE (COSA) in Kampala.

The successful candidate will work under the direct supervision of the Country Office Security Focal Point (CO SFP) and will provide assistance in the implementation of the security plan and matters relating to safety and security operations and management.

Duties and Responsibilities

Summary of Key Functions:

Provide assistance to the CO SFP in the implementation of the of the UNDP security plan, which will be based on the country security plan. This includes updating of staff lists and the administration of the CO warden-plan.
Assist in the maintenance and monitoring of the Minimum Operational Security Standards (MOSS) and Minimum Operational Residential Security Standards (MORSS) compliance of UNDP staff, offices, projects, equipment and other areas. Identify the Emergency Communication Equipment needs and maintains proper distribution of those equipment to ensure MOSS, MORSS and BCP
Assists in the preparation of UNDP security reports, such as monthly security update for ST/CO, updated staff list, incident reports, weekly reports and any other report required by ST/CO.
Provides general administrative assistance to the CO SFP: Maintains routine and confidential correspondence files/documents. Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings on security issues of the CO.
Information gathering and sharing: Provides substantive support to the CO SFP in collecting and updating information with regards to security issues and communicating them to the SRSA or CO SFP. Disseminate information affecting staff safety and security to all concerned in the CO and UNDP Projects.
Provide assistance in the conduct and follow up of investigations and incidents affecting UNDP staffs and offices.
Conduct, in close cooperation with UNDSS, UNDP Security Risk Assessments (SRA), evaluations and surveys and advise the CO SFP on security measures for UNDP offices, project staff, as well as the latest trends and threats to staff safety and security.
In cooperation with UNDSS, maintain close contact and liaise with host government agencies and other UN agencies to obtain latest information regarding the security situation in the country and update CO SFP and SRSA.
Represents UNDP at security meetings, as appropriate, in the absence of CO SFP.
Perform UNDP SURGE duties in the sub-region under the direction of the RSA/SRSA as required.
Provide substantive security-related input in the preparation, review and implementation of Business Continuity Plan (BCP) of the CO.
Monitor movements of UNDP vehicles, staff, consultants, missions and visitors in the country, in cooperation with UN Radio Room/SIOC. Attend and conducts periodic check of HF/VHF radio, satellite phones and other communication equipment issued to UNDP staff, wardens and other key personnel.
Supervise all CO safety and reception staff employed for the security of CO, develop and implement Standard Operating Procedures (SOPs) for all functions under his/her supervision
Prepare guard shifts, schedules and roster for the guard and ensure that all sites are adequately covered by guards.
Undertake frequent patrols and spot checks of all areas under his/her responsibility to ensure that all guards are working according to the established SOPs and are well uniformed. Ensure that guards are fully briefed and conduct their shift hand-over in accordance with established SOPs and that the site is not left unattended at any time.
Ensure that access control of staff, visitors, vehicles and material/goods entering and leaving the installations is being maintained as per established SOPs.
Plan and conduct office/building evacuation exercises, fire drills, first-aid and CPR campaigns in close coordination with UNDSS and other neighboring agencies, and ensure that these activities as adequately documented.
Establish and maintain good working relations, in close cooperation with UNDSS, with local law enforcing agencies, fire brigade, hospitals and other relevant authorities.
Prepare draft budget for MOSS /TAR or any other security works and submit timely for approval.
Handle all emergencies and crisis involving UNDP CO, on a 24/7 basis, in close collaboration with UNDSS, and immediately report such incidents to CO SFP and SRSA.
Perform other security-related tasks assigned by the CO SFP

Competencies

Corporate Responsibility & Teamwork:

Serve and promote the mission and values of the organization
Plans, prioritize and deliver task on time
Participate effectively in a team-based, information-sharing environment, collaborating and cooperating with others.
Execute responsibilities accordingly maintaining a high sense of confidentiality.
Understands that those provided service are clients and seeks to see things from a client perspective.
The COSA is normally working day-time. However, under exceptional circumstances such as during crises, the COSA may be required to perform night-duty.

People Skills:

Solid Analytical and problem solving skills.
A high level of motivation, initiative, dedication, intuition and attention to details.
Flexibility in the face of changing conditions and ability to manage tasks simultaneously.
Computer literacy with proficiency in modern computer software especially word processing.
Professional and courteous attitude and demonstrated ability to work effectively under stressful conditions.
Ability to establish and maintain effective working relationships in a multicultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.

Innovation & Judgment:

Demonstrated sound judgment in resolving operational issues/problems.
Contribute creativity, practical ideas and approaches to deal with challenging situations
Strive for quality client-centered services (internal/external)
Keeping up-to-date with available security-related technology

Communication:

Demonstrate effective and strong inter-personal and communication skills.
Good relations and influence with national security organisations is highly desirable.

Job Knowledge and Expertise:

Excellent and current knowledge of physical and procedural security measures
Execute day to day tasks systematically and efficiently
Has excellent knowledge of protocol and security issues.

Required Skills and Experience

Education:

High School Certificate. A university degree or equivalent in political science, military studies, security management or a relevant field is highly desirable.

Experience:

Relevant 5-7 years experience in security, preferably in the military or police context or related field of work. Experience in a UN/international related environment is a plus.

Language:

English proficiency both written and oral.
Knowledge of other UN official languages (regional languages) is an advantage.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

To apply
http://jobs.undp.org/cj_view_job.cfm?job_id=23891

Jobs at WWF Uganda Country (2 positions)

Job 1. Position title: Finance & Administration Officer
Reports to: Finance & Administration Manager
Supervises: Finance/Administrative Assistant, Drivers and Office Assistants
Location: Kampala with frequent travel to WWF field offices and partners.

I. Major Duties and responsibilities:
A. Administrative roles
• Prepares consultancy agreements and contracts with the guidance of the Finance and Administration Manager, and in accordance with WWF and Donor regulations;
• In consultation with the Finance and Administration Manager, manages the vehicle fleet and ensure effective utilization by staff;
• Manages staff welfare, insurance covers and claims;
• In close collaboration with the Executive Assistant, oversees the arrangements of staff and visitors’ travel within and outside the Country;
• Ensures that all WWF assets and equipment are engraved and well maintained with proper records and an updated asset register;
• In consultation with Finance and Administration Manager, solicits for quotations within the prescribed limits;
 Takes minutes for the procurement committee meetings, summarizes the quotations and forwards them for approval and thereafter raises LPOs;
Receives and reviews the periodical reports from the field stations and sub grantees and incorporating them into the relevant data. Ensures appropriate procurement controls, processes, procedures and systems are adhered to in all WWF Uganda projects;
• Follows up on procurement related audit actions in WWF Uganda;
• Ensures general office cleanliness and security;
• Any other duties as assigned by your supervisor.

B. Budget preparation and monitoring role

• Verifies and confirm eligibility and budget availability before a request is approved;
• Provides the necessary support documents before payments are made;
• Provides support as may be required during the WWF UCO annual budget preparation and consolidation process;
• Drafts correspondences and internal procedural directives relating to budgetary and financial matters.

C. Internal review role:

• Participates in carrying out regular field visits to the UCO offices and sub grantees to test the compliance with the rules, practices, policies and procedures as required by WWF and donors.

IV. Profile

Required Qualifications:
• A Bachelors degree in Commerce or Business Administration from a recognised university.
• An advanced degree in administration or management will be an added advantage.
• At least 5 years experience in office management and administration at supervisory level;
• Experience working with International NGOs or development agencies

Required Skills and Competencies:
• The ability to work under pressure;
• Excellent inter-personal skills, including the ability to develop and maintain strong relationships at all levels, within WWF Uganda and, as required, with external stakeholders;
• Adaptability and flexibility; able to take initiatives and prioritise among competing demands;
• Proven skills in administration and management of human resource;
• Excellent inter-personal skills, and a good understanding of human relationships;
• Good team work skills;
• Excellent oral and written communications skills in English; and

Position title: Finance/Administrative Assistant
Location: Kampala with frequent travel to WWF field offices and partners.

Major duties and responsibilities
1. Maintains financial records and prepares monthly financial reports in accordance with procedures established by WWF-ESARPO and the projects. In puts financial transactions into prescribed software.
2. Under the guidance of Administration Officer, manages inventory of assets.
3. In consultation with the Climate and Energy Project Manager, prepares annual and quarterly project spending projections and monthly reports for the projects.
4. Handles petty cash ensuring that all expenditures are correctly recorded and that the register entries are correctly documented.
5. Participates in project staff meetings and provide information pertaining to projects finance.
6. Assists the Country Office in the procurement of process as assigned by Administration Officer in accordance with the guiding rules and procedures.
7. Maintains good stock levels of office consumables and properly updated stores records.

Key Requirements:
1. A good Bachelors degree in Accounting and finance for a recognised university.
2. A minimum of 1 year work experience in office management, accounting and financial reporting. Work experience in a donor funded environment conservation projects will be an added advantage
3. Skills and abilities: Must be computer literate with knowledge of computerised accounting programs. Must have ability to work independently and in a multi-cultural team.


Job 2
Job Title: Driver
Location: Kampala with frequent travel to WWF field offices and partners.

Major duties and responsibilities:
1. Drives office vehicles for the transport of authorized personnel, delivery and collection of mail documents and other items;
2. Collects and delivers mail and other communications from and Government agencies and other institutions;
3. Responsible for the day-to- day maintenance of the assigned vehicles, renewal of road licence and vehicle insurances, checks oil, water, battery brakes, tyres, etc., performs minor repairs and arranges for other repairs and ensures that the vehicle is kept clean;
4. Checks the logging official trips, daily mileages, gas consumption, oil changes greasing etc in the log books;
5. Ensures that in the event of accident by WWF, rules and regulations are followed;
6. Assists the administration department by obtaining information required from government agencies and suppliers.
7. Carries out specific banking/ financial assignments and out door messenger duties;
8. Packs material received for dispatch, affixes labels, inserts material in envelopes and franks outgoing mail;
9. Other office duties such as photocopying, handling of in-coming/out-going phones, screening of visitors, etc;
10. Any other duties as deemed necessary.

General Requirements:
1. Should have a minimum of Ordinary level Education;
2. A Certificate in Defensive driving is a requirement;
3. At least 5 years of driving experience in reputable institution(s);
4. Age limit: 30 – 40 years;
5. Knowledge of automobile mechanics and applications is a MUST;
6. Possession of a clean driving license with Classes A, C and C under the old system Or B & C and DL under new classification system;
7. Good communication skills in English and Kiswahili languages. Knowledge of one of the widely spoken local languages will be an added advantage.

If you are interested in the above positions address your applications to;
Country Director, WWF Uganda Country Office,
Plot 2 Sturrock Road,
P.O. Box 8758, KAMPALA by Friday 1st July 2011.
Or through the following email address: kampala@wwfuganda.org

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