Job Title: Human Resource Assistant
The Elizabeth Glaser Pediatric AIDS Foundation, Uganda
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 17 countries and at 4,700 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of nearly 1,300—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide. The Foundation received funding from USAID/Uganda for a five-year cooperative agreement in 13 districts in the south-western region of Uganda with the goal of increasing access to, coverage of and utilization of quality comprehensive tuberculosis (TB) and HIV/AIDS prevention, care and treatment services. We are therefore seeking most suitable candidates to fill the following positions; Human Resource Assistant, Operations Dept. Mbarara Reporting Relations; The Human Resources Assistant report to the Human Resources Manager Job Summary: The Human Resources Assistant provides specialized support in the day-to- day management and administration of the human resources function. While the focus is typically on HR administration & compliance, the position may also support other functional areas such as recruitment, staff orientation, training & development, employee relations, compensation & benefits, and performance management.
Key Duties and Responsibilities:
Support recruitment processes, including posting vacancy announcements, tracking and reporting on recruitment processes, preparing interview files and schedules, and assisting with reference checks for final job candidates.
Support administration of HR policies; including employee terms & conditions of service, leave records etc. Administer the organization medical scheme.
Ensure complete and up-to-date employment documentation and confidential handling of employee information.
Ensure all required employee documentation is obtained, correctly filed, and updated as necessary. Ensure all employees are in receipt of critical HR documents, including a current contract, employee handbook, and job description.
Update HR Payroll and HR system and track contract expiry dates for renewal.
Ensure any changes in an employee’s status are adequately documented.
Support the orientation and on-boarding of new employees, welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff have appropriate work spacs- and resources.
Support the management and general administration of employee leave and other leave related processes.
Prepare and update the human resources data base, and update the organization chart on a monthly basis and circulate to employees.
Assist with employee safety, welfare and wellness programs, and support internal communications and staff training & development needs.
Assist in providing support on performance management system and ensure that key dates and deadlines are met.
Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labour laws.
Bachelor's degree in Human Resource Management, Business Administration, Organizational Psychology from a reputable university.
A post graduate diploma in Human Resources Management will be of an added advantage
2-3 years hands on experience as HR assistant with a reputable organization.
Experience gained in international non-profit sector preferred.
Knowledge, Skills and Abilities Required:
Strong verbal, written communication skills and active listening skills.
Understanding of the sensitivity and confidentiality of the HR function.
Strong inter-personal and team building skills.
Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
Excellent skills in data bases, word processing, spreadsheets.
Detail oriented and with special attention to accuracy.
Well organized, self-guided and motivated to produce quality work.
Integrity, objectivity, and the ability to gain the trust and respect of peers.
Fluency in English and at least one local language.
How to apply:
Elizabeth Glaser Pediatric AIDS Foundation Is an equal opportunity employer. All qualified Individuals are welcome to apply. Please send cover letter and CV to; The Country Director/COP Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Plot 18A Kyadondo Road, Nakasero P. O. Box 21127, Kampala – Uganda EGPAF will only contact short-listed applicants. Deadline for submission is 12th October 2012. www.pedaids.org Only shortlisted candidates will be contacted.
Deadline: 12th Oct 2012