JOB TITLE: RECORDS OFFICER
REPORTS TO: FACILITIES SUPPORT MANAGER
DIRECTORATE: FINANCE AND ADMINISTRATION
DEPARTMENT: LOGISTICS AND FACILITIES
SALARY SCALE: N/OF/N5
DURATION: 3 YEARS CONTACT (RENEWABLE)
Purpose of the Job:
To assist in designing and implementing the Authority’s document and information management systems including delivery and tracking of internal and external correspondences. Key Results Area/Accountabilities
Assist in the design and implementation of the organisation’s electronic and other document management systems,
Assist in the processes of records storage facility and the implementation of the Archives Management Plan.
Carrying out storing, arranging, indexing and classifying Authority’s records;
Facilitating the development of filing systems, and maintaining it to meet administrative, legal and financial requirements;
Devising and ensuring the implementation of retention and disposal schedules;
Overseeing the management of electronic and/or paper-based information;
Setting up, maintaining, reviewing and documenting records systems;
Advising on and implementing new records management policies and classification systems;
Providing a policy framework to guide staff in the management of their records and use of the employer's records system;
Standardising information sources throughout an organisation or group of organisations;
Managing the changeover from paper to electronic records management systems;
Preserving corporate memory and heritage;
Enabling appropriate access to information;
Responding to internal and/or external information enquiries;
Advising staff in other departments on the management of their records and information;
To prepare section quarterly and annual reports.
Honours degree in Records and Archive Management/Library and Information Science;
A Postgraduate Diploma in the relevant field will be an added advantage;
Computer literacy is a must.
Good analytical skills;
Capable of prioritising;
Good problem solving skills;
A minimum of 3 (Three) years’ experience in direct work within the records environment in a large or busy organisation; with one (1) year experience providing administration and technical support to users of an electronic document management system;
Knowledge of principles and practices of records management including records retention laws and ability to develop and maintain complex record keeping systems.
National Information Technology Authority
How to Apply:
Interested applicants who meet the job requirements/specifications and with the right personal attributes are invited to submit their application form (which can be down loaded from the NITA-U official website www.nita.go.ug), with a cover letter, curriculum vitae, and must specify day time telephone contact, postal and email addresses of both the applicant and three referees, copies of certificates and testimonials to the address below. Applicants must also submit with their application verifiable evidence supporting previous relevant appointments such as appointment letters and employment contracts.
The deadline for applications is 1st March, 2013 (Not later than 17.00 hrs. Local Time). No application will be accepted without a duly signed standard application form.
The Executive Director,
National Information Technology
Authority – UGANDA (NITA-U),
Palm Courts, Plot 7A, Rotary Avenue (former lugogo bypass)
P.O. Box 33151, Kampala-Uganda
Tel: 0417 801 038
Only successful candidates will be contacted. Any form of solicitation, influence peddling and or any other “backdoor” attempt, of whatsoever nature, to influence the selection process in ones favour, will automatically lead to disqualification of a candidate without any recourse.
Deadline: 1st March 2013