Job Title: Field Administrative Assistant
The Makerere University Walter Reed Project (MUWRP) is a non- government, non- profit HIV research program that was established in 2002 as a result of a memorandum of understanding between Makerere University and The Henry M. Jackson foundation for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of MUWRP is to develop, evaluate and provide interventions to mitigate disease threats of public health importance to Uganda. Activities include; vaccine development and building of vaccine testing capability in Uganda, conducting of epidemiological and basic research, provision of HIV Treatment, care and support in 3 large districts in Uganda and surveillance of influenza and other emerging infections. The Project is looking for a suitable candidate to fill the position below,
JOB SUMMARY: Incumbent will be located at the Makerere University/Walter Reed Project (MUWRP) field office in Ntenjeru Kayunga. The incumbent under the supervision of the Field Administrator should be able to oversee and coordinate all field administrative activities for current and future programs This position requires keen attention to detail and high levels of confidentiality and integrity.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Schedule and manage the M/V pool to ensure that all field programs including the Cohort, PEPFAR and any other program are well served.
Coordinate workshops, training events and other office activities as directed by the Field Administrator and the Director Finance and Administration.
Handle petty cash and disbursements of all cash sent to the field.
Coordinate field staff administrative issues for speedy responses.
Work hand in hand with the Field Administrator to supervise administrative staff who include drivers, cleaners/sanitary officers and receptionists effectively. Coordinate with Hospital and or District officials to ensure smooth running of the office activities Make travel arrangements as directed by the Field Administrator.
Oversee Coordination of Logistical arrangements for planned office and community mobilization activities.
Maintain tracking system and prepare reports, forms, documents and other materials to facilitate the flow of information.
Maintain a proper records management through filing, retrieval, retention, storage, compilation, updating and destruction.
Receive mail, packages etc and refer to designated locations.
Attend meetings and seminars to take notes and minutes or furnish information and prepare minutes of meetings.
Complete various requests forms for office supplies and equipment as directed.
Any other duties as directed by the superiors.
SUPERVISORY CONTROLS: The Incumbent will work under the supervision of the Field Administrator.
Degree in Administration/office management studies or related field from a recognized University.
At least 2 years' experience in a similar position Experience in a hospital/clinical/research setting is an added advantage.
Excellent Oral and Written English and Luganda.
Good computer knowledge, including but not limited to Ms Word, Ms. Excel, E-mail and Internet.
Highly organized, detail oriented and self-motivated.
Familiarity with standard electronic office machines (phones, copier, fax etc).
Ability to work in a rural setting.
PHYSICAL CAPABILITIES: Ability to professionally communicate in writing and verbally or other means as deemed appropriate. The Incumbent will work at MUWRP Field Office in Ntenjeru Kayunga and should be able to travel to the Project’s Collaborative Sites by Road and Water
How to apply:
Interested candidates should send their Application
photocopies of academic documents with 3 referees to
The Human Resource Administrator
Makerere University Walter Reed Project
Plot 42 Nakasero Road.
P.O. Box 16524 Kampala