Job Title: FINANCE ASSOCIATE (OPEN TO UGANDAN NATIONAL ONLY)
Location : Kampala, UGANDA
Type of Contract : Service Contract
Post Level : SB-3
Languages Required :
Starting Date :
(date when the selected candidate is expected to start) 01-Sep-2013
Duration of Initial Contract : 1 Year (full time)
The UNDP Finance Unit manages Common Service Budgets and provides Finance support services to the other UN Agencies in processing payments. High quality services to both within and external clientele by UNDP Finance unit has been one of the major goals since early 2012. This includes processing payment disbursements in time, correcting the necessary revenues in time as well as providing the necessary information to the users timely and accurately. There has been an increase in demand for these services hence the need to hire a Finance Associate to assist in improving on the quality of service in the unit.
Duties and Responsibilities
Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up;
CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;
Follow up on contributions for common service budgets.
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
Participate in the preparation and modifications of budgets of the common services budgets;
Timely preparation of cost-recovery bills in Atlas for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for the related projects; preparation of all types of vouchers; Pay Cycle and payments execution;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ and clients requests to resolve financial data issues;
Maintenance of the Accounts Receivables for the projects and follow-up with partners on contributions;
Compilation of documents and Following up timely VAT reimbursements.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Demonstrates commitment to UNDP's Vision and Mission;
Highest standards of integrity, discretion and loyalty.
Shares knowledge and experience;
Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting;
Sound knowledge of financial rules and regulations, accounting;
Strong IT skills;
Ability to provide input to business processes re-engineering, implementation of new system;
Focuses on result for the client;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change;
Responds positively to feedback and differing points of view.
Required Skills and Experience
Secondary Education with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration would be desirable.
Six years of progressively responsible finance experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Fluency in English.
UNDP is an Equal Opportunity Employer. Qualified Women are encouraged to apply.
How to Apply: