Field Coordinator Job Vacancy in Uganda

Job Title: Field Coordinator

Field Coordinator (Karamoja Food Security and Community Stabilization (KFSCS) Programme)
Duty Station:
Abim, Uganda

Closing Date: August 18, 2011


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favorably considered: Angola, Armenia, Bahamas, Belize, Benin, Cambodia, Cameroon, Cape Verde, Congo, Cyprus, Czech Republic, Dominican Republic, El Salvador, Gabon, Gambia, Guinea, Honduras, Jamaica, Lesotho, Libya, Lithuania, Luxembourg, Madagascar, Malta, Mauritania, Mongolia, Morocco, Namibia, Niger, Nigeria, Paraguay, Slovenia, Somalia, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Tunisia, Yemen Applications from qualified female candidates are especially encouraged.


During 2010 IOM's "Karamoja Food Security and Community Stabilization (KFSCS) Programme" was instrumental in a transition in Karamoja away from food aid-dependency to sustainable food security. During the past eighteen months IOM has been active in 500-plus villages (viz. nearly 40% of the entire Karamoja sub-region), in addition to have been pivotal in reducing food aid in Karamoja by over 50%.

In 2011, IOM will be working closely with local governments and the United Nations World Food Programme ("WFP") implementing part of the Second Northern Uganda Social Action Fund ("NUSAF2 Programme"). IOM will endeavor to incorporate NUSAF2 activities around the touchstone objectives of food security and community stabilization. The NUSAF2 Programme will be government-led and IOM believes its work across three districts and 400 villages is explicit recognition of the progress achieved by WFP and IOM in 2010. Commencing January 2011 and ongoing until December 2011, IOM in partnership with WFP, designated civil society organizations, and local government interlocutors in the districts of Abim, Amudat, and Nakapiripirit will focus on community facilitation, responding to environmental degradation, exploring energy-saving practices, improving water usage and conservation, and causing participating communities to become more self-reliant and self-sufficient.

In 2011-2013 IOM believes the progress and transition underway in Karamoja opens the way for targeted programming on agro-pastoral production and exploring alternative means of livelihood for the people of Karamoja. A significant underpinning of this will be the role of strengthened local government capacity and an improvement in overall human security in the sub-region. Other areas for project development include adaptation projects focused on addressing the damaged and depleted ecosystems that define Karamoja's long-term vulnerability to climate change.


Under the overall guidance of the Chief of Mission in Kampala and under the direct supervision of the Programme Coordinator, the successful candidate will be responsible and accountable for coordinating a team to meet specific project delivery obligations relevant to the "Karamoja Food Security and Community Stabilization (KFSCS) Programme".

Core functions/ responsibilities

Serve as primary focal point for all food security and community stabilization programming in Abim, Amudat, and Nakapiripirit.
Provide support in the mobilization and resource deployment of a new sub-office in the district of Abim as a field coordination and management site for the project(s) in the districts of Amudat, and Nakapiripirit. Contribute to the establishment of management structures and of revenue streams for five (5) Green Resource Centres (GRCs) across the districts of Abim, Amudat and Nakapiripirit.
Support oversight of all Karamoja-based field-staff. This oversight extends to spot checking and monitoring of the work of local implementing partners and related community-based organizations; this necessarily involves grant supervision of local implementing partners' fieldwork and community facilitation activities.
Assist in developing and maintaining strong and regular liaison with local government and other designated agencies and authorities of the Government of Uganda aiming at coordinating and facilitating the implementation of ongoing activities.
Responsible for the maintenance of accurate and timely monitoring and evaluation, ensuring that all activities are properly tracked and recorded in the IOM KFSCS database.
Responsible for the maintenance of accurate and timely tracking of the daily participation and output of 5,599 Seasonally Food Insecure households (SFIHs) and 113 community sub-project in the IOM KFSCS database.
Support the KFSCS budget and expenditure tracking, through timely maintenance and tracking of all expenditures and projections in the KFSCS database at Programme and activity level.
Assist in the mobilization, resource deployment and content development for the module sustainable agriculture and integrated animal management training(s) to be delivered across the districts of Abim, Amudat, and Nakapiripirit.
Contribute to the development of training aids and information tools ranging from posters, short manuals, and brochures including easy-to-understand layout and contentdevelopment in close coordination with the Peace-building Public Information Specialist.
Contribute in reviewing and updating of the Community Stabilization and Sustainability Manual to reflect best practices and living examples within the Karamoja.
Provide support in the preparation of clear and concise reports for all project-related activities undertaken in compliance of donor and IOM reporting guidelines. Provide detailed statistical analysis and notes on statistical representation and reliability by providing technical support in checking, cleaning-up raw data and organizing it in a professional manner.
Coordinate the preparation of external correspondence, and managing internal correspondence and filing of project documentation. Ensure that confidentiality and the right to privacy is maintained with regard to confidential information.
Undertake duty travel in active conflict settings or non-permissive security environments for activities such as training, monitoring, evaluation, etc. Ensure early identification of special needs (viz. literacy, dependents, health and mental health issues).
Perform such other duties as may be assigned.

Desirable Competencies


a) takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; works with internal and external stakeholders to meet resource needs of IOM; c) promotes continuous learning; communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) displays awareness of relevant technological solutions (MSWord/MS Excel/MS PowerPoint applications); h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); contributes to a collegial team environment; i) incorporates gender-related needs, perspectives, concerns and promotes equal gender participation.


a) works effectively in high-pressure, rapidly changing environments; b) supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors; c) establishes and maintains effective relationships with implementing partners; d) makes correct decisions rapidly based on available information.

Desirable Qualifications and Experience

a) completed advanced University degree from an accredited academic institution preferably in Social Sciences, Law, Statistics, Veterinary Science, or an equivalent combination of field-based training and experience; b) three years of experience (or five years experience for candidates with 1st level university degree) in food security and/or community stabilization programming (e.g. labour-intensive projects such as cash-for-work or food-for-work in contexts with pronounced dependency dynamics); c) knowledge and field experience with individual and/or community-based programming in conflict-affected places with a strong focus on sustainable agriculture and integrated animal management interventions; d) experience in planning and implementing effective and conflict-sensitive M&E systems for large-scale projects; e) willing to live and work permanently in Karamoja.


Thorough knowledge of English. Knowledge of Luo, Kiswahili, Pokot and/or Ngakarimojong a distinct advantage.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by August 18, 2011 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Peace Building Fund Programme has a Job Vacancy for Ugandans

Job Title: Finance Associate

Peace Building Fund Programme/Finance Associate (only Ugandan nationals should apply), Gulu, with frequent travel to other districts of Acholi sub regions, Uganda
Closing Date: Monday, 22 August 2011


The UN Peace Building Fund (PBF) is a global fund designed to support several country situations that is countries emerging from conflict. Specifically the support is aimed at but not limited to, 1- Responding to imminent threats to the peace process and initiatives that support peace agreements and political dialogue; 2 - Building or strengthening national capacities to promote coexistence and peaceful resolution of conflict; and 3 - Stimulating the economic revitalization to general peace dividends.

In 2010 the PBF allocated funds to Uganda for Northern Uganda specifically the Acholi sub region (7 districts of Kitgum, Gulu, Lamwo, Amuru, Pader, Nwoya, and Agago). Three UN Joint programmes (JP1, JP2 and JP3) were formulated to roll out the interventions of the PBF for the districts of Acholi sub region. JP1 - UN Joint Programme on Peace Building through Justice for all and Human Rights; 2 - JP2: UN Joint Programme on Peace building and enhancing protection; and 3 - JP3: UN Joint Programme on Livelihoods and Local Economic Recovery.

The Peace Building Joint Programmes are directly implemented by eight UN Agencies based in Uganda including, Office of the High Commissioner for Human Rights (OHCHR), United Nations Development Programme (UNDP), United Nations Population Fund (UNFPA), United Nations Children's Fund (UNICEF), International Organization for Migration (IOM), World Food Programme (WFP), United Nations Capital Development Fund (UNCDF), and Food and Agriculture Organization (FAO).

The PBF UN Joint Programmes are aimed at supporting the already ongoing Peace Recovery and Development Plan (PRDP) to foster a lasting peace in northern Uganda following two decades of insurgency and displacement. Specifically, they are short term interventions with immediate impact based on the peace building priorities to quickly address the drivers of conflict. The Joint Programmes are designed to support the government's efforts in addressing the principal challenges related to rebuilding and empowering conflict affected communities in Acholiland.

UNDP is participating in two Joint programmes, in JP1 as a participating UN Agency together with OHCHR, UNICEF, and UNFPA, and in JP3 together with IOM, FAO, WFP, and UNCDF as a convening agency. The implementation for UNDP Components in JP1 and JP3 will be done using the National Implementation modality. The Implementing Partners of the UNDP Components in JP1 are Uganda Human Rights Commission and Refugee Law Project, the Implementing Partner for the UNDP component in JP3 is Enterprise Uganda.

UNDP in collaboration with OHCHR wishes to recruit highly competent PBF Programme/Finance Associate to support in the implementation of the PBF programmes.

Duties and Responsibilities

Under the overall guidance of the Deputy Country Director – Operations and the direct supervision by the PBF Joint Programmes Officer, the Programme/Finance Associate will provide assistance in the implementation of the PBF programmes on the day - to- day project activities. Specifically the Programme/Finance Associate will:

Maintain day-to-day management of financial operations of the PBF Programmes in accordance with the UNDP rules and regulations and relevant manuals.
Manage and monitor the PBF Programmes budget, maintaining all relevant records.
Contribute to PBF programmes implementation in line with the Project's documents and approved work-plans
Provide logistical support to the PBF Programme staff, the Implementing partners in conducting different programme activities including trainings, workshops, seminars, in-country travels and other support as deemed relevant.
Provide guidance to the executing agencies on routine implementation of projects.
Process payment requests including direct payments to suppliers/vendors, advances to the implementing partners and Grants to NGOs in the framework of the PBF Programmes.
Review NEX projects Financial Reports, Recording of the financial reports from implementing partners.
Present information for audit of NEX projects, supports implementation of audit recommendations
Maintain project's disbursement ledger and journal
Prepare and submit accurate financial reports, including monthly and quarterly disbursement reports and financial reports
Manage cash receipts and petty cash
Maintain the proper filing system for finance records and documents
Present information on the status of financial resources for the PBF programmes as required.
Maintain the accounts receivables for the PBF Programmes and deposits recording in Atlas.
Provide full support to project evaluation, reviews and audit missions;

Impacts of Results:

The key results have an impact on the overall achievement of the PBF Joint Programmes (JP1, JP2 and JP3) objectives by delivering the interventions for Acholiland in an efficient and effective way.


Core competencies

Ethics and Values

Demonstrates / Safeguards Ethics and Integrity.

Organizational Awareness :Demonstrates corporate knowledge and sound judgment.
Developing and Empowering People / Coaching and Mentoring


Self-development, initiative-taking.

Working in Teams

Acts as a team player and facilitates team work

Communicating Information and Ideas

Facilitates and encourages open communication in the team, communicates effectively

Self-management and Emotional intelligence

Creates synergies through self-control

Knowledge Sharing/Continuous Learning: Learns and shares knowledge; encourages the learning of others.

Functional Competencies

Understanding of accounting processes and procedures, and Financial Reporting.
Ability to handle a large volume of work possibly under time constraints
Anticipates client needs and addresses them promptly
Proficient in software applications (Excel, Ms Word etc.).

Required Skills and Experience


University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences
Post graduate training in Finance and Accounting an advantage
Finance and/or Accounting Certifications like CPA, ACCA an advantage.



Minimum 3 years of practical experience of working within the field of finance and accounting and/or related fields.
Minimum 3 years experience in administrative or programme and project management
Previous experience of working for programme(s) and /or projects funded by UN and/or other development partners
Experience in handling web-based management systems, for example ATLAS project management and financial control system
Experience in the use of computers and office software packages (MS Word, Excel, etc.)
Sound knowledge of the UN System, practices and procedures;


Fluency in written and spoken English.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

To apply

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