Peace Building Fund Programme has a Job Vacancy for Ugandans

Job Title: Finance Associate

Peace Building Fund Programme/Finance Associate (only Ugandan nationals should apply), Gulu, with frequent travel to other districts of Acholi sub regions, Uganda
Closing Date: Monday, 22 August 2011


The UN Peace Building Fund (PBF) is a global fund designed to support several country situations that is countries emerging from conflict. Specifically the support is aimed at but not limited to, 1- Responding to imminent threats to the peace process and initiatives that support peace agreements and political dialogue; 2 - Building or strengthening national capacities to promote coexistence and peaceful resolution of conflict; and 3 - Stimulating the economic revitalization to general peace dividends.

In 2010 the PBF allocated funds to Uganda for Northern Uganda specifically the Acholi sub region (7 districts of Kitgum, Gulu, Lamwo, Amuru, Pader, Nwoya, and Agago). Three UN Joint programmes (JP1, JP2 and JP3) were formulated to roll out the interventions of the PBF for the districts of Acholi sub region. JP1 - UN Joint Programme on Peace Building through Justice for all and Human Rights; 2 - JP2: UN Joint Programme on Peace building and enhancing protection; and 3 - JP3: UN Joint Programme on Livelihoods and Local Economic Recovery.

The Peace Building Joint Programmes are directly implemented by eight UN Agencies based in Uganda including, Office of the High Commissioner for Human Rights (OHCHR), United Nations Development Programme (UNDP), United Nations Population Fund (UNFPA), United Nations Children's Fund (UNICEF), International Organization for Migration (IOM), World Food Programme (WFP), United Nations Capital Development Fund (UNCDF), and Food and Agriculture Organization (FAO).

The PBF UN Joint Programmes are aimed at supporting the already ongoing Peace Recovery and Development Plan (PRDP) to foster a lasting peace in northern Uganda following two decades of insurgency and displacement. Specifically, they are short term interventions with immediate impact based on the peace building priorities to quickly address the drivers of conflict. The Joint Programmes are designed to support the government's efforts in addressing the principal challenges related to rebuilding and empowering conflict affected communities in Acholiland.

UNDP is participating in two Joint programmes, in JP1 as a participating UN Agency together with OHCHR, UNICEF, and UNFPA, and in JP3 together with IOM, FAO, WFP, and UNCDF as a convening agency. The implementation for UNDP Components in JP1 and JP3 will be done using the National Implementation modality. The Implementing Partners of the UNDP Components in JP1 are Uganda Human Rights Commission and Refugee Law Project, the Implementing Partner for the UNDP component in JP3 is Enterprise Uganda.

UNDP in collaboration with OHCHR wishes to recruit highly competent PBF Programme/Finance Associate to support in the implementation of the PBF programmes.

Duties and Responsibilities

Under the overall guidance of the Deputy Country Director – Operations and the direct supervision by the PBF Joint Programmes Officer, the Programme/Finance Associate will provide assistance in the implementation of the PBF programmes on the day - to- day project activities. Specifically the Programme/Finance Associate will:

Maintain day-to-day management of financial operations of the PBF Programmes in accordance with the UNDP rules and regulations and relevant manuals.
Manage and monitor the PBF Programmes budget, maintaining all relevant records.
Contribute to PBF programmes implementation in line with the Project's documents and approved work-plans
Provide logistical support to the PBF Programme staff, the Implementing partners in conducting different programme activities including trainings, workshops, seminars, in-country travels and other support as deemed relevant.
Provide guidance to the executing agencies on routine implementation of projects.
Process payment requests including direct payments to suppliers/vendors, advances to the implementing partners and Grants to NGOs in the framework of the PBF Programmes.
Review NEX projects Financial Reports, Recording of the financial reports from implementing partners.
Present information for audit of NEX projects, supports implementation of audit recommendations
Maintain project's disbursement ledger and journal
Prepare and submit accurate financial reports, including monthly and quarterly disbursement reports and financial reports
Manage cash receipts and petty cash
Maintain the proper filing system for finance records and documents
Present information on the status of financial resources for the PBF programmes as required.
Maintain the accounts receivables for the PBF Programmes and deposits recording in Atlas.
Provide full support to project evaluation, reviews and audit missions;

Impacts of Results:

The key results have an impact on the overall achievement of the PBF Joint Programmes (JP1, JP2 and JP3) objectives by delivering the interventions for Acholiland in an efficient and effective way.


Core competencies

Ethics and Values

Demonstrates / Safeguards Ethics and Integrity.

Organizational Awareness :Demonstrates corporate knowledge and sound judgment.
Developing and Empowering People / Coaching and Mentoring


Self-development, initiative-taking.

Working in Teams

Acts as a team player and facilitates team work

Communicating Information and Ideas

Facilitates and encourages open communication in the team, communicates effectively

Self-management and Emotional intelligence

Creates synergies through self-control

Knowledge Sharing/Continuous Learning: Learns and shares knowledge; encourages the learning of others.

Functional Competencies

Understanding of accounting processes and procedures, and Financial Reporting.
Ability to handle a large volume of work possibly under time constraints
Anticipates client needs and addresses them promptly
Proficient in software applications (Excel, Ms Word etc.).

Required Skills and Experience


University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences
Post graduate training in Finance and Accounting an advantage
Finance and/or Accounting Certifications like CPA, ACCA an advantage.



Minimum 3 years of practical experience of working within the field of finance and accounting and/or related fields.
Minimum 3 years experience in administrative or programme and project management
Previous experience of working for programme(s) and /or projects funded by UN and/or other development partners
Experience in handling web-based management systems, for example ATLAS project management and financial control system
Experience in the use of computers and office software packages (MS Word, Excel, etc.)
Sound knowledge of the UN System, practices and procedures;


Fluency in written and spoken English.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

To apply


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