Job Title: Senior Personal Secretary
EAST AFRICAN COMMUNITY
Applications are invited from suitably qualified citizens of East Africa for the following
position tenable at the East African Community Secretariat:
SENIOR PERSONAL SECRETARY
(REF: EAC/HR/2012/038). (2 Posts)
Organ: EAC Secretariat
Directorate: Human Resources and Administration
Reports to: Principal Administrative Officer
Main Purpose of the Job:
To manage, provide and coordinate Office and Secretarial services in Executive
Duties and Responsibilities:
1 Manage the Executive Office and provide secretarial services and secretarial
services in Executive Offices and ensure security of office and information.
2 Provide administrative support to official travel arrangement, including
itinerary arrangement., clearance, tickets and other necessary documents for
3 Arrange for timely requisition of office supplies and stores.
4 Facilitate information sharing between various directorates, departments and
5 Prepare high quality briefing materials for meetings and appointments and
taking minutes and dictation.
6 Receive, attend to and direct customers/visitors appropriately.
7 Manage and update office diary, draft responses to correspondences and
arrange for appointment and meetings as agreed with the Executive.
8 Maintain good customer relations with employees, customers and general
9 Arrange appointments and meetings as appropriate, including arranging
agendas and programmes for meetings under the Executive’s docket and
make follow-up on deadlines, commitment made and action taken.
10 Create and maintain appropriate record and filing sub-systems for the Office.
a. Transcribe and draft official correspondences and memoranda
b. Recommend appropriate system for streamlining office operation.
Qualifications and Experience:
Diploma in Secretarial training or equivalent qualification plus ten (10) years
relevant experience , 5 years of which should have served in a Senior Office.
Relevant degree would be an added advantage.
Skills and Competencies:
Excellent organisational skills, ability to multi-task, excellent oral and written
communication skills, ability to work under pressure, attention to detail and
deadlines, ability to filter information and assess priorities, ability to think ahead and
anticipate needs before they arise, ability to exercise discretion in dealing with
confidential or sensitive matters, confident and able to work on own initiative and
with limited supervision.
TERMS AND CONDITIONS OF SERVICE
This post is tenable on a five (5) year contract term renewable upon
satisfactory performance. This position is subject to the application of the
EAC Quota System
The post offers attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.
For more information, visit our website: www.eac.int;
HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic
and professional certificates and testimonials, names and addresses of three
referees, and day time telephone contact to:
The Secretary General
East African Community
P. O. Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255 /
+255 27 2050281
To be received not later than 15th June 2012.
Female Candidates are particularly encouraged to apply.
The East African Community will only respond to those candidates who
meet its requirements.
Deadline: 15th June 2012