Finance Manager Jobs at AMREF in Uganda

Job Title: Finance Manager AMREF  Uganda

We are recruiting for the position of Finance Manager AMREF in Uganda.  This position is key and is part of AMREF’s senior management team in Uganda, reporting to the Country Director with a critical role to play in support of the accomplishment of AMREF’s mission and strategy in Uganda.
Responsibilities

    Establishing programmes’ financial management systems.
    Coordinating and administering AMREF’S plan for the control, monitoring, compliance and reporting of financial transactions, as well as coordinating financial planning in line with the strategic priorities.
    Ensuring that the Finance Team is fully integrated with the country team and that they provide technical support to program staff.

Management/ Leadership Responsibility

    Coordinate financial planning for the country program in accordance with AMREF financial policies and country strategic plans and priorities.
    Under the guidance of the Country Director, redefine the roles and responsibilities of the finance team based in Kampala.
    Ensure a systematic roll out of AMREF financial policies and procedures. Visit the field regularly to provide financial technical support and ensure that Kampala based accountants operate on the basis of a program and field driven technical support system.
    Manage the SUN accounting system and ensure that is provides efficient and effective support to the needs and priorities of the Uganda Country Program.
    Coordinate the production of high quality and timely financial reports in fulfillment of the needs of AMREF Uganda as well as its donors and partners.
    Manage a core team of Kampala based accountants and ensure that they functions effectively as part of the AMREF Uganda team.
    Provide high quality financial technical advice to the Country Director, Deputy Country Director and Heads of Department.
    Provide technical support to project accountants who are line managed by other managers and ensure a well networked, delegated, empowering, decentralized and team-based financial management system.
    Manage the SUN system and ensure that the financial system is highly decentralized and led by budget holders and their respective teams.
    Ensure that the Finance Team is fully integrated with the country team and that they provide user-friendly technical financial support services to program staff.
    Ensure that the Finance department functions as an effective support department in a program led operations where program teams are fully supported to deliver high quality projects.
    Ensure that all payments to AMREF vendors and partners are processed in time in order to promote good partnerships and to uphold a favorable image of AMREF at all times.
    As a member of SMT, promote high standards of team spirit, one-AMREF, confidentiality and excellent working relationship within the SMT and across the Country Program.
    Ensure that the authority of the Deputy Country Director as the second in command of the Uganda Country Program is fully respected, supported and adhered to.

Description of Duties

    Produce regular financial analysis, plans and reports to enable the Country Director to make informed decisions and choices in the overall management of AMREF Uganda financial resources.
    Set up a SUN System that is responsive to the needs of the Country Program and reflects a highly decentralized and empowering financial management system.
    Ensure that the AMREF Uganda financial systems are responsive to the priorities of the Uganda Country Program.
    On a regular basis, produce finance departmental plans for approval by the Country Director to ensure that such plans are in tandem with the priorities of the country program.
    Ensure that the budget holding responsibilities, authorization limits and bank signatory systems are fully supported and adhered to.
    Ensure that the Deputy Country Director and all other Heads of Departments are given efficient and effective financial technical support to plans for and manage their respective budgets.
    Ensure that all financial transactions are carried out in compliance with donor requirements, AMREF Uganda policies and procedures.
    Develop and supervise implementation of decentralized accounting systems and procedures.
    Ensure that that statutory requirements are made and remitted in time and are in line with the provision of the existing bilateral agreement between AMREF and the Government of Uganda.
    Provide technical support to CD, DCD and Heads of departments on budgeting, spending and reporting.
    Ensure that financial reports to the donors are prepared accurately, timely as per the contractual requirements.
    Supervise the preparation of the payroll system to include statutory regulations.
    Act as an advisor to the Country Director on all matters relating to financial management
    Ensure effective budgetary controls including variance analyses, accurate and timely reporting and determination and implementation of variance related follow –up actions
    Monitor fund disbursement, deposits and related journal voucher entries and ensure consistent accuracy
    Ensure that the donor ledger and statements are properly set up, maintained, and updated as per the contractual agreements
    Monitor reviews of expenditure levels on all grants and ensure that the relevant stakeholders are advised accordingly
    Supervise banking transactions including reconciliations and ensure adequate liaison with the bankers
    Ensure that all financial records are properly maintained
    Ensure that monthly reports are accurate before closing of the financial year
    In collaboration with Country SMT, participate in developing, implementing and maintaining good financial policies and systems.
    Coordinate the budgetary and forward planning systems and process including annual, quarterly and ad hoc budgets.
    Review donor contracts to ensure that budgets are in line with donor requirements and AMREF standards of financial operations.
    Provide operational financial support and guidance to senior managers/ country director on budgeting and financial performance.
    Produce periodic financial reports and interpret the same to management.
    Supervise the core team of Kampala based accountants and provide technical support to project accountants through their respective Heads of Departments.
    Ensure proper books of accounting are maintained and kept up to date within AMREF policy guidelines.
    Monitor overall financial performance and reporting. Monitor donor call down requests, cash flow planning.
    With the Country Director, Deputy Country Director and country SMT, support Internal and external audits processes and respond to queries, observations and implement recommendations.
    Managing overall work process of the finance unit by ensuring effective work assignment, supervision and staff development.
    Perform other duties as may be assigned by the Country Director from time to time.

Accountability

    Supervision: Works within the limits of authority as delegated from Country Director and in line with AMREF financial policies and procedures
    Decision Making: Makes decisions with regards to work outlines in the Job Description and other targets  and is accountable for them.
    Responsibility over data or information: has access to important and highly confidential Financial information
    Responsibility over assets: Overall responsibility for Finance unit budget and all assets in the unit.
    Direct responsibility over Staff:  Core Kampala based accountants
    Technical responsibility over staff: All regional accountants

 Qualifications and Experience

    First degree in Business Administration, Commerce, Finance or closely related area.
    Possession of a Professional qualification  CPA  ACCA
    Relevant Masters degree will be an added advantage
    Hands on experience in project, financial and management accounting
    Computer literate, Sun Accounting Systems
    A minimum of 5 years preferably in an NGO with 3 of these in a senior or managerial role.

How to Apply:
To apply, please send your CV, cover letter, with 3 work-related referees, and copies of certificates/testimonials quoting the ref number (UHR /31/5/12), to the address or e-mail below. All applications shall be clearly marked: ‘AMREF-Finance Manager. No e-mails must exceed 2MB.

People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda

E-mail: application@ppg.co.ug or go to www.kazijobs.com to apply online.

 We encourage interested candidates to submit their applications by Friday 15th June 2012 and regret that only short listed candidates will be contacted.


Deadline: 15th June 2012