Job Title: HUMAN RESOURCES ASSOCIATE (OPEN TO UGANDAN NATIONALS ONLY)
Location : Kampala, UGANDA
Type of Contract : FTA Local
Post Level : GS-6
Languages Required :
Starting Date :
(date when the selected candidate is expected to start) 01-Jul-2013
Duration of Initial Contract : 1 Year (full time)
Under the overall guidance of the Deputy Country Director/Operations and direct supervision of the HR Analyst, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
The HR Associate works in close collaboration with the operations, programme and projects’ staff in the UNDP Uganda CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.
Duties and Responsibilities
Provides HR services focusing on achievement of the following results:
Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, TA and SCs) and recurring POs in Atlas. Timely follow up with Finance staff on Global payroll issues.
Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Preparation of submissions to the Local Compliance Review Panel (CRP).
Provision of information on benefits/entitlements to the International Staff and Experts.
Maintenance of the rosters including e-rosters.
Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
Ensures proper staff performance management and career development focusing on achievement of the following results:
Provision of background information and maintenance of the related data acting as Secretary of CRG
Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.
Ensures conduct of UN-related surveys focusing on achievement of the following results:
Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Organization of trainings for the operations/ projects staff on HR issues
Synthesis of lessons learnt and best practices in HR.
Sound contributions to knowledge networks and communities of practice.
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:Knowledge Management and Learning
Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP practice areas
Develops substantive knowledge of one or more Practice Areas
Promotes a learning environment in the office
Provides helpful feedback and advice to others in the office
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of specialized activities related to HR management, including administration of recruitment , contracting and performance evaluation, monitoring of transactions, reporting
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new systems
Leadership and Self-Management
Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
Responds positively to critical feedback and differing points of view
Solicits feedback from staff about the impact of his/her own behavior
Required Skills and Experience
Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable. HR Certification programme is an added advantage.
6 years of progressively responsible HR experience is required at the national or international level with reputable organizations.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Fluency in the UN and national language of the duty station.
How to Apply: