Procurement Specialist Job at National Information Technology Authority in Uganda

JOB TITLE: PROCUREMENT SPECIALIST
REPORTS TO: PROCUREMENT MANAGER
DIRECTORATE: FINANCE AND ADMINISTRATION
DEPARTMENT: PROCUREMENT AND DISPOSAL UNIT
SALARY SCALE: N/SP/N4
DURATION: 3 YEARS CONTRACT (RENEWABLE)
Purpose of the Job:
To advice on and monitor the procurement and disposal activities of the Authority in accordance with PPDA regulations and relevant development partners guidelines, particularly to ensure that adequate and quality goods, services and works are acquired competitively, transparently and economically.
Key Results Area/Accountabilities
 Provide professional (technical) guideline to the procurement and disposal functions in line with public procurement and other laws.
 In consultation with the user directorates and Procurement Manager prepare, review and adjust NITA-U procurement plans.
 Provide professional (technical) support and advice to user departments in preparation of statement of requirements.
 In consultation with user departments and Procurement Manager prepare bidding documents for acquisition of goods, works and services.
 Undertake market surveys for trends in prices, potential suppliers, availability and quality of items and exploit potential savings in the procurement and disposal processes.
 Participate and provide procurement guidance during the evaluation of bids and supplier selection process, post qualification and contract negotiations.
 Prepare monthly reports and quarterly reports for management, Contracts Committee and PPDA.
 Provide procurement guidance in preparation of contracts and ensure that they are forwarded to Solicitor General (SG) and organise contract signing after SG’s clearance.
 Conduct regular performance appraisal of providers to ensure that contracts are performed to quality, timely and in the most cost effective manner.
 Support the development and monitor fixed asset registers in collaboration with the Finance department.
Qualifications
 Bachelors’ degree in Procurement/Purchasing and supplies management Commerce, Business Administration from a recognized university;
 Full membership of Chartered Institute of Purchasing and Supply (MCIPS).
 A post graduate qualification in a relevant field is an added advantage.
Skills/Competencies
 Computer skills (Preferably Microsoft office Applications).
7
 Ability to work on own initiative as well as in a team.
 Demonstrable supervisory skills.
 Excellent business acumen.
 Capacity to establish credibility, and trust and partnership.
 Analytical and problem –solving skills.
 Excellent interpersonal skills
 Excellent report writing skills.
 Excellent communication skills.
 Knowledge of management philosophies.
 A person of integrity and honesty
Experience
 At least 5 (five) years proven working record gained while serving with a reputable public or private or donor funded organization in the area of procurement and disposal 3 (three) of which must have been at a such a position in particular carrying out similar assignment.
 Demonstrable knowledge of PPDA regulations or donor funded projects guidelines.
(5)

National Information Technology Authority

How to Apply:
Interested applicants who meet the job requirements/specifications and with the right personal attributes are invited to submit their application form (which can be down loaded from the NITA-U official website www.nita.go.ug), with a cover letter, curriculum vitae, and must specify day time telephone contact, postal and email addresses of both the applicant and three referees, copies of certificates and testimonials to the address below. Applicants must also submit with their application verifiable evidence supporting previous relevant appointments such as appointment letters and employment contracts.
The deadline for applications is 1st March, 2013 (Not later than 17.00 hrs. Local Time). No application will be accepted without a duly signed standard application form.
The Executive Director,
National Information Technology
Authority – UGANDA (NITA-U),
Palm Courts, Plot 7A, Rotary Avenue (former lugogo bypass)
P.O. Box 33151, Kampala-Uganda
Tel: 0417 801 038
4. FEEDBACK
Only successful candidates will be contacted. Any form of solicitation, influence peddling and or any other “backdoor” attempt, of whatsoever nature, to influence the selection process in ones favour, will automatically lead to disqualification of a candidate without any recourse.
2
(1)


Deadline: 1st March 2013