Integrated Surveillance PM Job Vacancy

Job Title: Integrated Surveillance PM

Company: Action Against Hunger-USA

Closing date: 31 Jan 2011

Location: Uganda - Moroto/Gulu (with one week per month in Kampala)

Job Objectives:

Objective 1: General management of the integrated surveillance activities and strategy in close collaboration with DHOs in Northern Uganda/Karamoja and MoH Nutrition Division in Kampala.

• Supervises the technical work of the surveillance teams in the field (preparation, implementation, coaching, outputs, relations with DHOs) and provide adequate formal constructive feedback. This technical work includes the integrated running of a surveillance system implemented in Karamoja Region since 2009 and the setting up of a similar system in Northern Uganda, Acholi sub-Region.
• Ensures technical support for the teams for the implementation of capacity building for the national surveillance.
• Ensures that the technical protocols, manuals, guidelines and forms used in the field are in line with ACF validated technical tools and when available, with national guidelines.
• Promotes surveillance methodology guidelines at national level for adoption as part of the national nutrition and early warning information system.
• Analyzes the program activities and results and proposes improvements and modifications if need be, in collaboration with the HQ technical advisors.
• Ensures a consistent response and approach to surveillance activities and context needs, thus creating credibility of ACF actions.
• Ensures clear and appropriate documentation and capitalisation of tools, formats, methodology and evolution of the integrated surveillance system
• Supervises the evolution of the programs and re-orients programs if needed, in discussion with the CD and CMN, but as well with FSL and WASH coordinators.
• Ensures frequent visits to the surveillance programme sites at community level and provides formal visit feedback via Field Visit Reports. Before every field visit a ToR must be shared with the Surveillance PMs and Head of Region. Other Technical Coordinators and CD are to be in copy of the communication.
• Organizes the evaluation / exploration missions as identified necessary by CMN/CD, and keep aware of the evolution of the medical and nutritional situation in the most affected areas of Uganda. According to the needs identified, proposes actions in respect with the Ugandan mission and ACF technical department strategies.
• Works in very close collaboration with technical coordinators in terms of support to assessment or survey needs of the programs.

Objective 2: Coordination

• Identifies and participates in the nutrition & health, FSL and WASH meetings with partners in Kampala (coordinated with CMN and other technical coordinators) and in districts (coordinated with assistant PM). Coordination is essential to prevent duplication of attendance at all meetings.
• Participates in the monthly ACF coordination meetings at Kampala level.
• Follows up the integrated surveillance project budgets closely with the administration department.
• Ensures coordination of and validates the logistics orders from the surveillance team and ensures regular communication with the logistics department.
• Validates the final versions of surveillance part of Protocols and MoU's with authorities, partners and other organizations (DHO, UNICEF, WFP), and ensure their consistency between all the bases in collaboration and coordination with CMN.
• Coordinates with the health and nutrition authorities, and early warning authorities at district(s) and Kampala level (specifically on surveillance issues)
• Coordinates with the other relevant NGOs, UNICEF and WFP
• Ensures that the assistant PM coordinates on a regular basis with all relevant partners at local level and participates in monthly technical coordination forum.
• Collects data from formal or informal meeting with other partners to get information on the needs in other areas of the country, and propose actions (assessments, surveys, program implementation) accordingly and in coordination/consultation with CMN and other technical coordinators.

Objective 3: Human Resources

• In collaboration with the HR department, ensures the support to the field teams for all matters concerning human resources for the surveillance team.
• Ensures that all surveillance personnel are evaluated at least twice a year.
• Ensures that the assistant PM follows the appropriate human resources procedures and rules for recruitments or any other HR activity.
• Analyze and validate the organizational chart for the integrated surveillance team in collaboration with the HR department and the CD.

Objective 4: Reporting

• Is responsible for the elaboration, in partnership with the CMN and the CD, of the program donor reports (proposal, quarterly, final reports), with respect of the formats and deadlines.
• Prepares monthly activity reports (compilation of the activities on the base(s) and activity report) with a qualitative look at the programs (sent to bases and to the HQ). Internal reports should include the activity progress report (APR) in respect with the mission format.
• Validates all documents and reports before dissemination to partners, including supplies orders, surveillance reports, etc. For external dissemination of reports, final validation by HQ and CD are necessary.
• Prepares qualitative study (surveys, focus groups, etc) as identified necessary and validates the reports.
• Writes short field visit Terms of Reference and reports, the latter including clear detailed action points for the improvement of the programs or problems solving. This is a good feedback and documentation tool on progress of activities at field level.

Objective 5: Communication

• Communicates regularly with the surveillance and technical teams for follow up, troubleshooting and technical and strategic advice.
• Communicates with the logistics and administration departments in order to have a good follow up of respective departments (supply requests, stocks, pharmacy, etc. and budget and expense follow ups) and solve problems as they arise.
• Communicates with all technical departments in ACF (nutrition, food security & livelihoods - FSL, WASH) for the information collection, underlying understanding on the nutritional context, and coherence of intervention. Other technical departments should be systematically consulted for any proposal writing for information sharing, and analysis and interpretation of the field situation. Survey/Assessment report which collects WASH or FSL information should be shared with and validated by respective coordinators to ensure integrated formulation and validity of recommendations.
• Communicates externally with the other organizations and authorities on a regular basis.

Objective 6: Representation

• Represents ACF programs in coordination meetings in Kampala and on the field. The definition of the main actors to communicate with can be done with the CMN and CD.
• Represents ACF programs when and if necessary vis-a-vis donors. Such representation will be discussed with the CD whenever necessary.
• Participates with the CD in the representation vis-à-vis donors and partners in the objective of raising funds for new programs at national level.

Qualifications:

Education / Specific Degrees / Special Skills :

• Minimum three years experience of nutrition programs at national coordination level (with at least 2 years experience in program implementation). Experience with capacity building of health systems in developing contexts an advantage.
  
  

• Experience in coordination of humanitarian programs.
  
  

• Minimum Bachelor in epidemiology, public health or social sciences or equivalent experience in nutrition considered. Masters Degree in Public Health considered an advantage.
  
  

• Excellent human resource management skills.
  
  

• Excellent delegation, organizational, leadership and motivation/training skills.
  
  

• Strong interpersonal/coordination skills within teams and for good relations with partners and authorities.
  
  

• Must be disciplined and able to work autonomously and arrive at decisions and conclusions with minimal guidance.
  
  

• The person must be able to set own deadlines and meet them consistently.
  
  

• Fluent in English (professional English required). Excellent writing and formatting skills essential.
  
  

Humanitarian field experience requested: YES

How to apply

Please apply online at :

http://www.actionagainsthunger.org/get-involved/jobs/field/integrated-surveillance-pm

Reference Code: RW_8CTUWR-6