Bank Jobs in Uganda- Secretary

Job Title:  Executive Secretary

Vacancy: Executive Secretary
REPORT TO: Managing Director
Location: Kampala
Country: Uganda
Job Description (Duties):

Position Purpose:

To provide secretarial, personal administrative and general clerical support to the Managing Director and Executive Director in order to ensure that the Executive office runs in an efficient and effective manner.

SCOPE

Duties include general clerical, receptionist and supervisory work. The Executive Secretary is expected to project a professional company image through in-person and phone interaction within and outside the Bank.

Key Result Areas and Responsibilities;

    Receive and relay letters, telephone messages and emails to respective executives and/or other members of staff for action and prepare correspondences, reports, and materials for publications and presentations for and on behalf of the Managing Director & Executive Director.
    Direct staff and non staff to the appropriate executive offices basing on reasons and demand visa vis the Managing Director or Executive Director's schedules, as well as responding to public inquiries.
    Manage the Managing Director's daily calendar, appointments and meeting schedules.
    Maintain the general filing system of all internal and external correspondences within the executive office.
    Assist in the planning, coordinating and preparation of meetings, conferences workshops and conference telephone calls in which the MD and/or other executives are to be involved as well as setup Executives travel arrangements as and when required.
    Manage and control utilization of the Boardroom on the Executive floor by receiving bookings for Boardroom use and scheduling accordingly to avoid clashes and inconveniences.
    Make preparations for the Executive Committee and Senior Management committee meetings.
    Provide secretarial support which includes typing of confidential documents for and on behalf of the Bank.
    Asrsist the Managing Director and Executive Director as requested and perform any other duties as required.


Necessary Qualifications:

    A degree in Secretarial Studies, Administration from a recognized university.
    3 years experience in a people management environment.
    Excellent reading, writing, arithmetic and analytical skills.
    Knowledge of telephone protocol, Microsoft Office, Microsoft Office, Computer literate coupled with efficiency in typing and the ability to learn new software applications.
    Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
    Willingness to work with a flexible schedule and travel occasionally.
    Proactive and quick response to queries demands and targets.
    Excellent interpersonal skills, effective stress and time management skills.

Personal attributes;

    The incumbent must maintain strict confidentiality in performing the duties.
    Must be intelligent.
    Honest and must also have integrity.
    Organized.
    Must be respectful and possess cultural awareness and sensitivity.
    Demonstrate sound work ethics.
    The Executive Secretary must have the ability to manage a number of requests and situations at the same time.

Working Relationships;

How to Apply: If interested, please submit in person a typed up-to-date CV and application letter with copies of your academic papers to;

NFT Consult – Uganda,Kisozi Complex, Plot 6/8 Kyaggwe Road, Nakasero
Tel: +256 0414237904 / 24, 0312266904

If applying online, please send an email to bankjobs@nftconsult.com. ( In the Subject line please indicate the position you are applying for i.e "Executive Secretary")

Attach your CV and application letter ONLY; please merge them into ONE file in MS word or PDF format.

DO NOT attach scanned academic papers or documents when applying online.


Deadline: 15th/3/2011