US Embassy Jobs in uganda

Job Title: Administrative Assistant
Vacancy Announcement

U. S. Mission, Uganda

Vacancy Announcement

Re-Advertised

Number: 073/2011 Date: 12/15/2011

OPEN TO: All Qualified Locally Employed Staff

POSITION: Administrative Assistant
OPENING DATE: December 15, 2011
CLOSING DATE: December 28, 2011
WORK HOURS: Full-time: 40 hours/ week
POSITION GRADE: FP-8, FSN 06

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

"The American Embassy is seeking an individual for the position of Administrative Assistant in the Financial Management Section."

BASIC FUNCTION OF POSITION
Serves as the principal administrative position for the Financial Management Center (FMC). Performs customer service role, maintains accounts receivables invoicing and collection system, manages incoming and outgoing mail and general supplies, assists with VAT vouchers, processes time and attendance records and provides other clerical support to the FMC team and, in particular, the FMO.

A copy of the complete position description listing all duties and responsibilities is available on http://kampala.usembassy.gov/job_opportunites.html

REQUIRED QUALIFICATIONS
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education required: Completion of two years college studies (diploma) in liberal arts, international studies, business administration or public administration is required.
2. Work Experience: Three years of experience in secretarial, administrative or financial clerical is required.
3. Language Requirement: Level III English ability (good working knowledge of written, spoken and reading) is required.
4. Knowledge: Comprehensive knowledge of office administrative practices and procedures is required.
5. Skills and Abilities: Must have the ability to provide excellent customer service, interact with tact with all levels of Mission personnel, work in a pressurized environment, meet deadlines, and competently use the Microsoft Office Suite applications. Must have good working speed and accuracy using computer keyboard.
SELECTION PROCESS
When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

HOW TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or

2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or

3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus

4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. Reference



SUBMIT APPLICATION TO
Human Resources Office
Plot 1577 Nsambya Road
P. O. Box 7007, Kampala
Telephone: 0414-259-791/5
By Fax:
0414-341-863
Or by e-mail:
KampalaHR@state.gov

CLOSING DATE: December 28, 2011