Jobs at African Initiatives for Relief and Development in Uganda- Warehouse Manager

Job Title: Fuel and Warehouse Manager, Uganda
Closing Date: Thursday, 15 November 2012

Who we are

African Initiatives for Relief and Development (AIRD), is a non-political, non-religious and non-profit making African Non-governmental organization, established in 2006 with it's Head Office in Kampala, Uganda.

Our Vision

To see Africa that is free from poverty, internal displacement and refugees; a continent whose people are enjoying human dignity, gender equality, peace and democracy; a region that is capable of protecting the environment that nature had endowed to it and whose leaders are accountable to and working for their people. Our Mission

To inspire and involve concerned citizens of the international communities and African professionals in relief and development programs to make meaningful contributions towards the development of Africa for the complete eradication of poverty; ensure the protection and assist in seeking durable solution for IDP's and Refugees; promote human dignity and equity and achieve peace, democracy and environmental sustainability in Africa in particular and the world at large.

Our objectives

To improve the living conditions of refugees, Internally Displaced Persons (IDPs) and host communities. To make use of synergy effects that result from combining the respective aid instruments and To maximize effectiveness in significantly improving the situation of refugees in African countries. To promote protection and seek durable solutions for refugees and IDPs in Africa in partnership with key stakeholders as well as build capacity at grass root level.

Responsibilties

    Ensure systematic and periodic stock control. Analyze if there are discrepancies between theoretical stock and physical stock. If there is, report to the management with the possible reasons for such a case. This should be done on a monthly basis and in the presence of UNHCR staff for transparency.
    Ensure the proper installation and functionality of fuel stations / infrastructures. This includes the installation of pumps and calibration of tanks.
    Ensure that all fuel stations are secured against fire by installing fire extinguishers.
    Ensure that day-to-day data entry is made in the Fuel System and reconciliation with the daily report is conducted.
    Ensure that the fuel consumption of all assets is recorded, closely monitored by analyzing reports generated from the system. In case there is any overconsumption, report to the management for the proper action.
    Supervise, coach, support and lead all warehouses in the country in close collaboration with sub office and field office heads.
    Supervise, monitor and coordinate movements of articles in each warehouse across the country.
    Ensure all stock movements are authorized by UNHCR and proper update of stock card, bin cards and warehouse system is adhered as per the UNHCR rules and regulations.
    Ensure all receptions are supported by proper documentation and update of stock card, bin card and warehouse system is maintained.
    Ensure that goods received are properly counted and any discrepancy is reported immediately to UNHCR supply section.
    Ensure the proper pilling / storage / cleaning of the store according to each reference specific requirements.
    Establish and maintain proper filing system for all relevant documents related to warehouses.
    Produce weekly stock movement report and share with UNHCR and CMT.
    Produce monthly consolidated stock movement report.
    Conduct inventory of all warehouse on a monthly basis jointly with UNHCR Supply Section and make sure that the inventory report is counter-signed by UNHCR.

    Qualification & Experience
    6-8 years of international experience with INGO in warehouse and fuel management, within a complex/large scale country programme and in emergency response/humanitarian environments.
    Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security .
    Experience of developing / implementing a complex international supply chain to support different types of programmes, and coordinating resources to meet the programme objectives
    Experience of working in remote field bases with limited infrastructure.
    Ability to synthesise and analyse complex information, and make clear, informed decisions.
    Ability to build relationships quickly with a wide range of people, both internally and externally.
    Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
    Strong communication (written and spoken), and interpersonal skills in English/French, with experience in managing multicultural teams.
    Technical experience/training in specific areas of fuel management and warehousing
    Fluent in English and French (mandatory)

How to apply:

Please kindly send your CV and Application Letter to AIRDjobs@yahoo.com

Deadline: 15th Nov 2012