Human Resources Assistant Job Vacancy at University Research Co in Uganda

Job Title: Human Resources Assistant

University Research Co.

Job Description:

The USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is a new five-year cooperative agreement awarded to University Research Co., LLC and is dedicated to improving health, population and nutrition services through technical support to service delivery institutions, country, Ministries of Health, USAID country missions, and cooperating agencies. The new project carries on the work of the USAID Health Care Improvement Project in global advocacy, development, and promotion of cost-effective methods to design and improve health care services and systems in low- and middle-income countries. USAID ASSIST will align evidence-based interventions in technical content areas such as maternal, newborn and child health, HIV/AIDS, OVC and health workforce – with evidence-based approaches to strengthen and improve systems.

URC is seeking dynamic and qualified individuals to fill the following positions at their Kampala Uganda office on one year renewable contracts:

Human Resources Assistant


Assist the FAM in developing and managing staff contracts, files, and payroll processes
Ensure adherence to local labor laws and practices and support staff enrollment in local benefit plans as appropriate
Serve as primary contact person for staff to ensure HR support is provided
Coordinate recruitment process by advertising vacancies, collecting CVs, screening candidates, and setting up interviews for selected applicants
Support the orientation of new employees and ensure that the human resource policies and the employee benefit package are well understood by all staff, providing guidance as necessary
Prepares requests for consultants and individual contractors, ensuring receipt of all necessary documents and preparing and maintaining the checklists and files.
Ensure all staff submit their timesheets in time for approval by the Chief of Party
Track and record staff vacation and sick leave
Coordinate the six-monthly staff appraisal and evaluation process, including ensuring the availability of appraisal forms and schedules
Coordinate the performance review process for all staff.
Establish and maintain the project/personnel paper and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or need for historical information;
Maintain confidentiality in dealing with all personnel matters, as appropriate
Coordinates actions related to the separation of staff members
Scan vouchers for all monthly field reports and file them in the server accordingly
Assist with preparation and logistical support for workshops, meetings and seminars as requested;
Any other duties as assigned by your supervisor


Bachelor degree in Human Resource Management, Business Administration, or a related field;
At least 2 years of work experience in similar position;
Proficient in MS Office;
Excellent written and oral communication skills;
Excellent interpersonal skills and team building skills;
Strong customer service orientation;
Ability to prioritize tasks, meet deadlines and work in multicultural environment.
Familiarity with USAID regulations is desired.

How to apply:
Qualified applicants must submit all documents to URC/ASSIST by close of business day January 25, 2013. Please send your CV, photocopies of certificates and testimonials as well as names and contact information for 3 professional references to the following address or e-mail: P.O Box 28745 Kampala, . While we thank all applicants for showing interest, only short listed candidates will be contacted for interviews.

Deadline: 25th Jan 2013


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