Operations Manager Job Vacancy at Grameen Foundation in Uganda

Job Title: Operations Manager

About this job

Our client Grameen Foundation is a non profit organization that is seeking to recruit result driven and motivated individuals for the Vacancy above;

Reports to:Country Director, AppLab Uganda

Job Summary: The Operations manager will plan, direct and coordinate the operations of the organization. The Operations manager is responsible for ensuring and improving the performance, productivity, efficiency and profitability of departmental and organizational operations through the provision of effective methods and strategies.

Duties and Responsibilities:

Coordination and Supervision

    Coordinate, manage, improve the efficiency of and monitor the workings of the support services such as Accounts, Human Resources and Administration departments in the organization.

Financial

    Review financial statements and data.
    Utilize financial data to improve profitability.
    Prepare and control operational budgets, review performance against budget.
    Control inventory.
    Plan effective strategies for the financial well-being of the company.
    Donor reporting
    Monitor businesses and agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
    Direct and coordinate organization's financial and budget activities to fund operations, maximize investments, and increase efficiency.

Administration and Best Practices

    Improve processes and policies in support of organizational goals.
    Formulate and implement departmental and organizational policies and procedures to maximize output.
    Monitor adherence to rules, regulations and procedures.
    Manage official internal and external organizational communications.
    Manage maintenance of Assets equipment and machinery.
    Implements and ensures safety is abided at the work place
    Recommend locations for new facilities or oversee the remodeling of current facilities.
    Plan office layouts

Human Resources

    Plan the use of human resources.
    Organize recruitment and placement of required staff.
    Establish organizational structures.
    Delegate tasks and accountabilities.
    Establish work schedules.
    Supervise staff.
    Manage quality and quantity of employee productivity.
    Monitor and evaluate performance.
    Implement new concepts and management tools from time to time to Build a common company culture in line with the organization vision.
    Manage staff, preparing work schedules and assigning specific duties.
    Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary.
    Determine staffing requirements, and interview, hire and train new employees, or oversee those personnel processes.

Strategic Input

    Liaison with top management.
    Assist in the development of strategic plans for operational activity.
    Implement and manage operational plans.

Required Knowledge, Skills, and Abilities

    critical thinking and problem solving skills
    planning and organizing
    decision-making
    communication skills
    persuasiveness
    influencing and leading
    delegation
    team work
    negotiation
    conflict management
    adaptability
    stress tolerance

Qualifications:

    Degree in business administration, commerce, management.
    Knowledge and experience in organizational effectiveness and operations management
    Knowledge of business and management principles and practices
    Knowledge of financial and accounting principles and practices
    Knowledge of human resource principles and practices
    Knowledge of project management principles and practices
    Information technology skills

How to Apply:

Please follow the instructions as stated below as failure to do so could lead to disqualification.

1. Send an Application letter and CV/Resume.

2. Merge these two documents into one document in either word or pdf format.

3. Do not attach or send any scanned documents, these are sometimes too large for our inbox.

4. Include the job title and/or reference number in the subject line of the email address   and send your application by email to grameenjobs@nftconsult.com

5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly.



Deadline: 25th January 2013