Jobs at UNDP in Uganda - Project Associate

Job Title: PROJECT ASSOCIATE - PULSE LAB (OPEN TO UGANDAN NATIONALS ONLY)
Location :     Kampala, UGANDA

Additional Category    Millennium Development Goals
Type of Contract :    Service Contract
Post Level :    SB-3
Languages Required :
    English 
Starting Date :
(date when the selected candidate is expected to start)    01-Oct-2013
Duration of Initial Contract :    1 Year (full time)
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Background

Global Pulse is an innovation initiative in the Executive Office of the United Nations Secretary-General, harnessing today's new world of digital data and real-time analytics to gain a better understanding of changes in human well-being. Global Pulse hopes to contribute a future in which access to better information sooner makes it possible to keep international development on track, protect the world's most vulnerable populations, and strengthen resilience to global shocks.

Global Pulse is being implemented as a global network of Pulse Labs, bringing together expertise from UN agencies, governments, academia, and the private sector to research, develop, test and share tools and approaches for harnessing real-time data for more effective and efficient policy action.

Global Pulse is establishing a Pulse Lab in Kampala in 2013. Pulse Lab Kampala will function as an open innovation space where policy experts together with UN development practitioners and other partners can experiment with new types of data and emerging technologies and evaluate their potential to enhance both public policy decision-making and community resilience.  Following the development of useful approaches, Pulse Lab Kampala will support institutional adoption of these innovations into policy and practice.

Reporting to the Lab Manager, the Project Associate will support a team of up to fifteen people, managing administrative tasks and ensuring efficient day-to-day operation of the office.

Duties and Responsibilities

    Support the management of project budget in relation to operational expenses;
    Co-ordinate with other UN finance and budget staff on related issues during preparation of budget reports;
    Manage administrative and human resource processes according to UN rules and regulations
    Coordinate recruitment and staff administration in collaboration with appropriate UN partners;
    Ensure that the office premises meet UN security requirements;
    Contracts administration including supporting the process for the identification, selection, supervision and payment of appropriate vendors;
    Asset management including ensuring the safekeeping of office property, annual physical inventory, preparing reports and cost analysis, and recommending replacement/disposal of equipment and supplies;
    General office management, including cleaning services and the procurement, maintenance and repair of equipment and supplies;
    Support the planning and execution of two large annual events;
    Undertakes all administrative arrangements for meetings, workshops, seminars and visitors;
    Support with protocol matters and travel arrangements (i.e. airline tickets, visas, hotels, daily subsistence allowance)
      Ensure compliance with all UN Rules and Regulations regarding operational systems and procedures, and establish relevant internal controls.

Competencies
Core Competencies:

    Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc;
    Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations;
    Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
    Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Functional Competencies:

    Working knowledge of United Nations Rules and Regulations relating to procurement and administration;
    Ability to perform work of confidential nature and handle a large volume of work;
    Good knowledge of administrative rules and regulations;
    Strong IT skills, knowledge of ATLAS;
    Ability to provide input to business processes re-engineering, implementation of new systems;
    Ability to supervise and train support staff;
    Leadership and Self-Management;
    Excellent computer skills (including finance and administration systems);
    Ability to maintain a variety of complex records and to prepare reports from such records;
    Excellent communication, documentation and presentation skills;
    Experience managing contracts with consultants and vendors.

Required Skills and Experience
Education:

    Degree in business, finance, accounting, administration or related discipline;
    A combination of a high school certificate and ten years relevant experience may be accepted.

Experience:

    At least five years experience in administrative and office operational support roles;
    At least two years experience managing office operations;
    UN experience desirable.

Language Requirements:

    Fluency in both written and spoken English;
    Knowledge of a language widely spoken in Uganda is required.


How to Apply:
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=39509

Deadline: 19/08/2013