Job Ref: CAA/ADV/EXT/04/2015
Key Duties and Responsibilities:
1. Information Management Process:
The incumbent will make sure there is proper maintenance and smooth running of the Library/Information Centre.
Implements library rules and regulations
Ensures the efficient implementation of mechanisms, systems and regulations necessary to run the library /information centre professionally.
Organises library records of cataloguing and classification of books and periodicals to ensure easy retrieval for CAA staff/users.
Actively participates in the review of the Information Centre systems to ensure compliance to policies and procedures for the department
Maintains information in a neat and presentable manner.
Expeditiously follows the correct procedure for archiving and safeguarding information against loss and destruction.
2. Managing of library correspondence and inquiries:
The Assistant Information Officer conducts regular exchange of correspondence with networking partners in order to share information
The incumbent will use the internet to update information and search for relevant information for users to ensure use of current and diverse information.
Provides accurate and timeous responses to users and handles library correspondence and queries
Actively participates in the production of regular bulletins/circulars to users to promote use of the library services
Ensures new information, rules and regulations is communicated to potential users.
3. Cataloguing and classification of CAA library material:
The job holder will be responsible for indexing books and periodicals according to the various functions of CAA and/or aviation functions for timely search and retrieval by users.
Process organisation’s library materials ensuring proper cataloguing and classification of books and periodicals.
Ensures appropriate cataloguing of classified and confidential information and monitors access to approved personnel only
Qualifications, Skills and Experience:
The ideal candidate for the Civil Aviation Authority (CAA) Assistant Information Officer career opportunity should hold a Bachelor’s Degree in Librarianship and Information Science (BLIS)
At least five years’ experience in a reputable organization , two years practical experience in a similar job
Computer literacy skills i.e. competent in the use and management of Records Management Software.
Excellent interpersonal skills
Ability to work with minimum supervision
High personal initiative
Age: Below 30 years
How to Apply:
All suitably qualified and interested candidates who wish to join the aviation industry are encouraged to send their hand-written applications with detailed CVs and copies of academic certificates plus transcripts with the Job reference number (check beginning of this advert) clearly marked at the top left hand corner of the envelope should be sent to the address below, before close of business on. Please indicate your (day time) phone contact.
The Director Human Resource and Administration,
Civil Aviation Authority (Head Office),
P .O. Box 5536, Kampala. Uganda
Deadline: 6th July, 2015