Administrative Assistant Jobs- American Embassy Uganda

Job Title: Administrative Assistant
U. S. Mission, Uganda
VACANCY ANNOUNCEMENT

Number: 085/2010 Date: 09/13/2010

OPEN TO: All Qualified Current Mission Employees
POSITION: Administrative Assistant; FP-05; FSN-09
OPENING DATE: September 13, 2010
CLOSING DATE: September 26, 2010
WORK HOURS: Full-time; 40 hours/week
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The Centers for Disease Control and Prevention (CDC) is an international public health agency engaged in HIV prevention and care programs and research activities in Uganda. CDC offers excellent career opportunities for professional growth, training, and collaboration with other health professionals. The main CDC offices are located at the Uganda Virus Research Institute (UVRI) in Entebbe. CDC is an agency of the United States Mission in Uganda."

The Centers for Diseases Control is seeking an individual for the position of Administrative Assistant.

BASIC FUNCTION OF POSITION
Job holder works in liaison with the Operations Branch Chief and Deputy Chief to oversee select management, administrative, and program coordination functions in support of a broad range of agency program activities. Job holder participates fully in the planning and coordination of Operations Branch activities such as TDYer support and management, travel, procurement, personnel, motor pool, security, and facilities maintenance that support CDC’s operations in Uganda. The incumbent serves as liaison between the US Embassy agencies and CDC on general service issues such as office space, temporary housing and security for TDYers, and logistics for meetings, workshops and official site visits. The incumbent will coordinate these actions across multiple CDC branches and program areas.
A copy of the complete position description listing all duties and responsibilities is available on www.kampala.usembassy.gov .

QUALIFICATIONS REQUIRED
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education required: Bachelor's degree in public administration, business administration, management or finance is required.
2. Work Experience: Five years of experience with three years of progressively responsible administrative experience in a public health field or a health-related international development organization in a large office setting is required.
3. Language Requirement: Level IV (fluency -speaking/reading/writing) English is required.
4. Knowledge: Good working knowledge of Agency and applicable interagency management operations, to include financial management, human resources, procurement and contracting, travel, and other administrative procedures, regulations, and requirements is required.
F. Skills and Abilities: The ability to assess problems and develop realistic solutions (how to plan for and administer available resources of funds, personnel and equipment in the best interest of CDC program objectives); excellent inter-personal skills to coordinate with external partners and contractors are required.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

HOW TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or

2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or

3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus

4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. Reference


SUBMIT APPLICATION TO
Human Resources Office
Plot 1577 Nsambya Road
P. O. Box 7007, Kampala
Telephone: 0414-259-791/5
By Fax:
0414-341-863
Or by e-mail:
KampalaHR@state.gov