Kyambogo University Post Graduate Information (Imporntant)

KYAMBOGO UNIVERSITY GRADUATE SCHOOL
INFORMATION FOR POSTGRADUATE STUDENTS 2010/2011 ACADEMIC YEAR
1.0 INTRODUCTION
All correspondences concerning postgraduate academic matters should be addressed to the Academic Registrar for attention of Kyambogo University Graduate School, P.O. Box 1 Kyambogo. In all correspondences please quote your Programme and your Registration Number as indicated on your letter of admission.
2.0 STARTING OF ACADEMIC YEAR
The Academic Year starts on 9th August 2010.
2.1 REPORTING TO THE UNIVERSITY
1. The first week at the University will be an orientation week. The programme for the orientation programme will be pinned on the Notice Board of KyU graduate School.
2. All postgraduate students are supposed to report to their respective Faculties for briefing on the structure and requirements of their programmes. The Faculties will draw their schedules.
3.0 CENTRAL REGISTRATION AND PAYMENT OF FEES
1. All postgraduate students are required to register according to the registration programme from the Postgraduate Office.
2. A student is deemed to have registered after paying all the University fees for the relevant semester as indicated on the fees structure, completing the registration forms and signing the University Register. Please note that originals of all your academic documents and their photocopies must be presented during the registration of the first semester of your programme.
3. The names in which the student is registered will be those, which appear on the students’ letter of admission and these must be the same as those appearing on the student’s academic documents. Students who have acquired new names will be allowed to register under those names on presentation of an affidavit.
3.1 OTHER EXPENSES
Please note that the fees indicated on the fees structure issued to you do not cover other expenses such as accommodation, research, scholastic materials or personal allowances.
3.2 REGISTRATION AT FACULTY LEVEL
After the central registration, each student is required to register in his /her faculty and department.
3.3 CANCELLATION OF OFFER
The offer may be cancelled unless prior notice of valid and acceptable reasons explaining failure to register has been received within three weeks of the first semester.
3.4 EXTENSION OF THE PERIOD OF STUDY
If a candidate realizes that he / she cannot complete his /her programme
within the time allowed, it is his / her duty to take the initiative to
apply to the School of Postgraduate Studies and Research for an extension of
his / her registration. If the registration lapses, the candidate will be
deregistered. Note the fee applicable to extensions is found on the fees
structure section of the admission letter.
3.5 MAXIMUM PERIOD ALLOWED ON THE POSTGRADUATE PROGRAMME
Postgraduate Diploma the maximum period is three (03) years.
Masters Programmes, the maximum period is five (05) years.
3.6 WITHDRAWAL
If a candidate finds that he /she cannot continue with studies due to unavoidable circumstances within the given period of time, he / she is advised to request for a withdrawal and inform Senate through the Faculty and his / her Department when he /she plans to resume studies. A student is not expected to absent him / herself from the University without informing the authorities.
3.7 REFUND OF TUITION FEES
The regulations regarding refund of tuition fees to students who have chosen to withdraw from their programmes shall be done as follows:
Period of time within which a student has withdrawn
Percentage of tuition to be refunded
Before end of first week
100%
Before end of second week
75%
Before end of third week
50%
Before end of fourth week
30%
Before end of fifth week
15%
From 6th week onwards
00%
N.B. Refunds are made to the sponsor and not the student unless otherwise authorized by the sponsor except where a student is sponsoring himself or herself.
4.0 IDENTITY CARDS
You are required to carry your current identity card for purposes of identification. After registration, arrangements will be made to issue students with a University identity card.
5.0 ACCOMMODATION
The University has very limited accommodation and post graduate students are encouraged to find their own accommodation.
6.0 TRAVEL ARRANGEMENTS.
It is the responsibility of a student to make his / her own travel arrangements to arrive at the University.
7.0 STRUCTURE OF POST GRADUATE PROGRAMME
7.1 Masters Degrees
Masters degree programmes involve a great deal of individual and original research. Students work on their own under the guidance of supervisors. The programmes begin with full time course work lasting one academic year upon successful completion of which the candidate goes on to do research and write a dissertation. The Authority to appoint supervisors lies with the University Senate. A student who has a problem with the supervisor should request for change by writing to the Director School of Postgraduate Studies and Research, through the Faculty Dean and Head of Department to change the supervisor.
7.2 Postgraduate Diplomas
These are done by course work, practical work and research where applicable.
7.3 DURATION OF PROGRAMMES
Postgraduate Diploma Programmes last one academic year while Master’s Degrees Programmes last two academic years.
7.4 PROGRESS REPORTS
Every candidate is required to submit to the Dean KyU Graduate School through the Head of Department and through his /her Supervisor progress reports on his /her research every three month. This is done on a special progress report form obtainable from the Department to which a candidate belongs. Failure to meet this requirement may lead to discontinuation. If the progressive reports are not received in specified time, the Postgraduate Committee will write to the Dean KyU Graduate School to demand those progressive reports.
7.5 SUBMISSION OF WORK FOR EXAMINATION
(a) Notice of Submission
A candidate intending to submit his / her dissertation must give three month’s notice of submission. Submission is normally through the Supervisor and through Head of Department to School of Postgraduate Studies and Research under no circumstances shall a candidate be allowed to submit his / her work for examination unless he / she has been under regular and approved supervision.
(b) Submission with an Abstract
It is a requirement for a candidate to submit his / her final copy of dissertation together with a soft copy of the Abstract in a virus frees Diskette/Flash Disk/CD.
8.0 FACILITIES.
8.1 Library
The University has three libraries that students can use for their reading. These include: the Barclays Library in the East End of the campus, one at the West End and the other at the North End. There are also various departmental libraries in the various Faculties and Departments.
8.2 Bookshop
There is a bookshop situated near the Main University Administration Block.
8.3 Health Services
There is a University Health Centre which caters for students in addition to many other health facilities. Withdraw on health grounds must be supported by a recommendation from the Director, Medical Services of Kyambogo University.
8.4 Spiritual Services
There are three chapels for those subscribing to the Christian faith and a Mosque for the Moslem community.
8.5 COMMUNICATION AND TRANSPORT
The University is 8km from Kampala City centre and public transport is available to and from the city.
9.0 FURTHER INFORMATION
9.1 Academic Matters
Further information may be obtained from the KyU Graduate School Handbook.
9.2 Personal Matters
Whether you are a resident student or not, the Dean of Students should be the first person to turn to should you have a personal problem that impacts on your studies. A student is not expected to absent him / her self without informing the relevant authorities.
9.3 Academic and Administration Issues
These should be referred to the Academic Registrar through Heads of Department, Faculty Deans and the KyU Graduate School in writing.
A.D. Mugerwa (Mrs.)
AG. ACADEMIC REGISTRAR