PROCUREMENT MANAGER, GOODS AND SUPPLIES- Vacancy in UNRA

Job Title: PROCUREMENT MANAGER, GOODS AND SUPPLIES

[ii] Scope of the position The holder of this post is responsible for ensuring that the procurement and disposal of goods and supplies are fully Compliant with the
requirements of the Public Procurement and Disposal Act and Regulations and any special requirements of Development Partners.
[iii] Position relationships ♦ Reports to the Director of Procurement
♦ Supervises Procurement Officers – Goods and supplies and Procurement Assistants, Goods and supplies.
[iv) Key duties & responsibilities
1. Receive User Department requests and produces the Annual Procurement and Disposals Plan for the Department;
2. Ensure that all the submissions to the Contracts Committee are prepared orderly and forwarded timely. Follow up decisions and advices
of the Contracts Committee on the submissions and submit regular updates of status to the Director of Procurement;
3. Advise staff on preparation of invitation to bid notices;
4. Ensure that invitation to bid notices are appropriately prepared and manage the publication and display of invitation to bid notices;
5. Ensure that solicitation documents are prepared based on Government and Development Partners’ requirements and they meet standard
quality ;
6. Manage pre-bid meetings, bid closings and bid openings;
7. Recommend membership of evaluation committees to the Director of Procurement and manage the evaluation process;
8. Ensure that bid evaluations are done and reports prepared as per the requirements of the Government and Development Partners;
9. Display notices of best evaluated bidders in consultation with the Director of Procurement;
10. Recommend membership of negotiation committees to the Director of Procurement and follow up the negotiation process;
11. Ensure that negotiations are conducted as per the rules and contract documents and amendments, if any, are prepared as per the
requirements of the Government and Development Partners;
12. Ensure as appropriate that submissions to PPDA, on applications for deviations from the use of a procurement or disposal method or
document are adequately prepared;
13. Ensure that monthly and other reports as scheduled in the PPDA Regulations are prepared and submitted to PPDA within time and
quality.
14. Ensure that biweekly and ad hoc procurement and disposal reports are prepared and submitted to management within time and quality;
15. Ensure that filing of all procurement documents including bid notices, solicitation documents, bids submissions, bid evaluation reports,
contract documents, amendments, if any, all communications and other records are kept as required by PPDA;
16. Performs such other related duties as may be assigned by the Director of Procurement from time to time.
[v] Person specification
The applicant must be a holder of either a Bachelor’s Degree in Law, Procurement, and Finance, Business or Commerce or other related
fields and a member of recognized Professional Institutions in Procurement ;
Plus 7years of professional experience in finance, business, purchasing, supply and procurement or other relevant areas, out of which:-
1. Two years shall be in public procurement in a busy public/private sector organization or projects procuring goods and supplies. The
candidate shall demonstrate a good knowledge of public procurement system including international competitive bidding;
2. Two years shall be in procurements financed by multilateral Development Partners such as the World Bank, European Union, African
Development Bank, the Arab Development Banks/Funds and others using procurement procedures and guidelines of these Development
Partners;
3. One year shall be in procurements financed by Government of Uganda using the Government’s PPDA Act, Regulations, Standard Bidding
Documents and Guidelines;
The candidate must demonstrate skills and ability in Computer applications and use of software programs relevant to procurement planning,
database, monitoring and reporting;
The candidate must also be able to demonstrate a high level of communication (both oral and written), interpersonal, negotiation and
management skills and ability to work with teams at all levels;
Above all the applicant must be of a high level of integrity, time management, Organization and planning skills; S/he must be self motivated
with the ability to work under pressure and meet tight deadlines;
A candidate meeting the following criteria will have added advantages:-
• A Post graduate Degree in Procurement or Purchasing
• Proven background and involvement in a procurement/business process reengineering;
• Experience on procurement of engineering works and services.
[vi] Position Grade Grade SG 3
SALARIES AND BENEFITS:
Appointments will be made on very attractive, negotiable monthly salary packages plus a range of benefits.
CONDITIONS FOR APPLYING:
Applications accompanied by:
(i) A capability statement detailing the applicant’s general qualifications, adequacy for the post and illustrated personal experience
(ii) Copies of testimonials (the applicant must endorse on each copy of the submitted testimonials);
(iii) Detailed curriculum vitae duly signed by the applicant on each and every page and showing previous positions held;
(iv) Current salary;
(v) Three referees; and
(vi) Postal addresses and day telephone contacts of applicant should



SALARIES AND BENEFITS:
Appointments will be made on very attractive, negotiable monthly salary packages plus a range of benefits.
CONDITIONS FOR APPLYING:
Applications accompanied by:
(i) A capability statement detailing the applicant’s general qualifications, adequacy for the post and illustrated personal experience
(ii) Copies of testimonials (the applicant must endorse on each copy of the submitted testimonials);
(iii) Detailed curriculum vitae duly signed by the applicant on each and every page and showing previous positions held;
(iv) Current salary;
(v) Three referees; and
(vi) Postal addresses and day telephone contacts of applicant should be submitted to:
The Secretary of the Board of Directors
Uganda National Roads Authority (UNRA)
Plot 5, Lourdel Road, Nakasero
P. O. Box 28487
Kampala, Uganda.
To reach the Secretary not later than 22 April 2011 at 17.00 hours. Only short-listed candidates will be contacted.
Canvassing or lobbying by applicants or their representatives will lead to disqualification.