United Nations Jobs in Uganda- Only Ugandans Should Apply

Location :     Kampala, UGANDA
Application Deadline :    23-Mar-11
Additional Category    Management
Type of Contract :    FTA Local
Post Level :    GS-5
Languages Required :
    English 
Starting Date :
(date when the selected candidate is expected to start)    02-May-2011
Duration of Initial Contract :    One Year (Renewable)
Expected Duration of Assignment :    One Year (Renewable)
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Background
Under the overall guidance and direct supervision of Growth and Poverty Team Leader, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.  The Programme Assistant works in close collaboration with the operations, programme, and project staff in the UNDP country and headquarters offices, as required, to exchange information and support programme delivery.

Duties and Responsibilities

Summary of Key Functions:

    * Support to the formulation of programme strategies and the Country Programme Action Plan.
    * Support to the management of the country office programmes.
    * Provide administrative support to the Programme Unit.
    * Support to resource mobilization.
    * Support to knowledge building and knowledge sharing.

1.    Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:

    * Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.


2.     Provides effective support to management of the CO programme focusing on the achievement of the following results:

    * Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
    * Presentation of information for audit of NEX projects.

 3.   Provides administrative support to the Programme Unit focusing on achievement of  the following  results:

    * Preparation of non-PO vouchers for development projects.
    * Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
    * Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
    * Making budget check for requisitions, purchase orders, and vouchers.


 4.    Supports resource mobilization focusing on achievement of the following results:

    * Review of contributions agreement, managing contributions in Atlas.

5.    Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

    * Participation in the trainings for the operations/ projects staff on programme.
    * Contributions to knowledge networks and communities of practice.

Impact of Results:

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme.  A client-oriented and efficient approach impact on the image of UNDP in the country.



Competencies

Corporate Competencies:

    * Demonstrates commitment to UNDP’s mission, vision and values.
    * Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:

    * Shares knowledge and experience.
    * Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

    * Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
      - Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems.
    * Good knowledge of Results Management Guide and Toolkit.

Leadership and Self-Management:

    * Focuses on result for the client.
    * Responds positively to feedback.
    * Consistently approaches work with energy and a positive, constructive attitude.
    * Remains calm, in control and good humored even under pressure.

Required Skills and Experience

Education:

    * Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
    * Prince2 training and certification, RMG.

Experience:

    * 5 years of relevant administrative or programme experience is required at the national or international level.
    * Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

    * Fluency in written and spoken English.
    * Fluency in the national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

To apply
https://jobs.undp.org/cj_apply.cfm?job_id=22225