ADMINISTRATIVE ASSISTANT Job Vacancy at AHF Uganda Cares

Job Title: ADMINISTRATIVE ASSISTANT TEST AND TREAT PROJECT - MASAKA
Reports To: Test and Treat Coordinator
Job Summary: To provide administrative, secretarial and management support to the Uganda test and treat project.

Key Tasks
Secretarial:
Coordinates and schedules appointments, meetings and cancels meetings and appointments as requested in a timely manner
Keeps records of documents in a retrievable manner according to AHF guidelines
Creates and maintains filing system in an organized manner
Records, and take minutes of meetings accurately and circulates them in a timely Manner

Administration:
Maintains adequate stocks of office supplies
Tracks inventory of office equipment and ensures that all equipments are well maintained.
Keeps all original documents pertaining to motor vehicles and equipments in safe custody
Liases with drivers to ensure that motor vehicles are well maintained, with up to date insurance cover

Management of petty cash:
Requisitions for petty cash replenishment to ensure adequate cash at all times
Ensures timely delivery of payment requisitions to secretariat Monitors cash expenditure and reports to the T&T coordinator as appropriate Updates the petty cash book on a day to day basis Keeps safe custody of petty cash

Supervisory Responsibilities: Will directly work with and supervise the driver and maintenance worker

Education and experience: A Degree or equivalent in Secretarial Studies from a recognized institution;
Strong secretarial skills and computer skills including proficiency with MS Word, spreadsheets, e-mail, Publisher and Power Point; A minimum of 3years relevant work experience with a reputable organization

Other desired skills: Fluency in English; excellent interpersonal, organizational and management skills; note taking and typing skills; ability to work in a team.

To Apply

Qualified applicants should send their application letters, C.V and photocopies
of academic certificates indicating at least 3 professional referees with their
telephone contacts and email not later than 21st April 2011, 5.00pm.
Note: Indicate the post applied for on the envelope.

Attention:
The Country Program Director
AHF Uganda Cares Secretariat
Plot 1A Baker Road
P. O. Box 22914 Kampala
Phone: 0414 346 311
AHF Uganda Cares is an equal opportunity employer