Finance and Admin Manager Job in Uganda at Pathfinder

Job Title: finance and Admin Manager

Reports to: Country Representative

'Location: Kampala Office
Full or Part Time: Full Time
Job Summary;
The Finance and Administrative Manager will be overall in charge of the financial and administrative functions of the Uganda Country Office. S/He will provide technical and management oversight for budget development and budget compliance, procurement, grant management, financial reporting and ensuring compliance to Pathfinder International and donor requirements and will be responsible for audit preparations.
Specific Responsibilities;
1. Participate fully in the preparation of annual Country Office budgets and budgets for individual projects
2. Monitoring the budget performance on a regular basis for all funding sources, projects and individual budget lines and briefing the Country Representative and other relevant project staff as required via oral or written memoranda
3. Consolidate and interpret all financial data coming into the country office to ensure that accurate and timely financial information is presented to management and project staff for decision making
4. Responsible for ensuring the complete documentation of all Pathfinder International -Uganda financial transactions
5. Responsible for overseeing and ensuring that all country office financial transactions are in compliance with Pathfinder International financial systems , donor requirements and the laws of Uganda
6. Assessment of the financial capacities of potential grantees and provision of technical assistance on a regular schedule to the grantees as may be required
7. Overseeing the preparation of the monthly MOR and it's submission to PI HO
8. Organizing for annual external audits for the' Country Office and for grantees as required.
9. Participate in the recruitment of other finance and administrative staff of Pathfinder International - Uganda and overall supervision of all finance and administrative staff, ensuring timely performance appraisals.
10. Review all requests for payments, project and travel advances and all submitted accountabilities and advise the CR on their acceptability in line with project budgets and Pathfinder International financial management guidelines.
11. Oversee the management of an assets inventory for the country office
12. Oversee the management of all procurement processes in the country office to ensure compliance to Pathfinder International and donor requirements.
13. Any other duties as may be assigned by the Country Representative

Relations:
The Finance and Administrative Manager will be directly supervised by the Country Representative and will be technically supported by the Pathfinder International Auditor as well as the Financial Controller at HO. S/He will work in close collaboration with project managers and program staff and will be responsible for maintaining close and cordial relationship between the Country office and the HO Finance and Administrative staffs. The FAM will be responsible for maintaining the integrity and confidentiality of Pathfinder International) financial records and ensuring confidentiality of the Country Office budget.


Job requirement

Required Qualifications and working experience:
At least a Bachelor of Commerce or Accounting degree with a recognized University, with a minimum of 5 years working experience with progressive levels of responsibility. Advance post -graduate training in accounting and/or management, citified member of the accounting association (ACCA, CPA or CPAU); experience in grants management and experience in working with different donor programs. Work experience in a multi donor program as well as past work experience in managing USAID funded programs would be a strong added advantage. S/He should have a clean past record of integrity.


How to apply

The application should be submitted to: Pathfinder International offices on plot 15, house no.4 Kitante close, Or sent by email to snambi@pathfind.org. Not later than May 31st 2011. Only successful candidates will be contacted.