Job at Uganda Wildlife Authority (UWA)- Executive Assistant

Job Title: Executive Assistant
No. Position: One
Location: UWA headquarters Kampala
Reports to: Executive Director
Salary Scale: UWA 05
Duration: 4 years (Renewable according to performance)
Age Limit: not above 45 years
Main purpose of the Job:
The Executive Assistant plays a key role in running the Executive Director's office by carrying out various executive and administrative responsibilities. The responsibilities require the person to deal and Coordinate with a wide range of stakeholders both internal and external.
Management of heavy domestic and international travel meetings, conference calls, schedules, & maintenance of ED's calendar. Working with the Office of the Chairman of the Board, assist in the scheduling of Board meetings, handling logistics of Board meetings, sending materials for review prior to the meetings, and as required answering general queries from Board Members. Assists in the generation of meeting preparation (line Ministry officials,.the Board members, Customers and Partners).
Key responsibilities:
• Organizes and manages the day-to-day running of the Executive Director's affairs to ensure the provision of high-quality support.
• Act as a liaison with the external stakeholder's e.g. Line Ministry officials. Board members, donors etc.
• Resolve conflicting demands upon the Executive Director's time from reporting staff, and representatives of internal and external stakeholders.
• Manages the schedules to enhance effective time management and coordinates activities, prioritizes appointments and reschedules where necessary.
• Manages, prioritizes screens and monitors the Executive Director's correspondence, including calls, emails, post, and fax to ensure they are dealt with appropriately.
• Collects and researches information on assigned matters, summarizes documentation for Executive Director's attention. Produces reports and statistical analysis as per the request of the Executive Director.
• Ensures that documentation is correctly filed, maintains an efficient filing system. Ensures that relevant information is gathered and prepared to brief the Executive Director for meetings, trips, and events.
• Provide timely, effective diary management by prioritizing and organizing meetings with internal and external stakeholders in consultation with the Executive Director. Reviews and records all incoming correspondences and emails, including allocating, redirecting to appropriate officers for action and following up on the preparation ol responses,
• Ensures all outgoing correspondences, reports, submissions and briefings submitted to the Executive Director conform to the organization's presentation, style, format and content protocols.
• Coordinate domestic and overseas conference travel and accommodation arrangements, ensuring compliance with the organization's policy and practice.
• Organize meetings, workshops, seminars and related functions. Prepares all Power Point presentations for the Executive Director.
• Performs any other official duty as may be assigned by management from time to time.


Job requirement

Academic qualifications and experience:
A good bachelor's degree in Business Administration or an equivalent, with at least 05 years working experience in a similar appointment in a busy public or private organisation. Training in corporate governance is an added advantage.

Other competences
• Excellent written and verbal Communication and interpersonal skills are prerequisites.
• The position requires a disciplined person with a flexible approach towards the assigned work
• The person must be a customer focused individual who possesses excellent multitasking abilities.
• The person must be a team player and should ensure that the spirit of team work never subsides while fulfilling their responsibilities.
• Professionalism, integrity and honesty are key features to this job. ,
• The person will be required to work within time constraints and often under pressure.
Additional information:
• UWA being a Paramilitary organisation the Successful candidate must be willing to undergo paramilitary training when called upon.


How to apply

How to apply:
If you believe you are the right candidate for this challenging positions please submit your application together with a detailud curriculum vitae giving full career details, day-time telephone number, names and addresses of 3 (three) competent referees as well as copies of academic and professional certificates and testimonials to the address below before Tuesday 31 /OS/2011 at 5.00 pm.

The Executive Director Uganda Wildlife Authority Plot7XiiraRoad,Kamwokya P.O. Box 3530 Kampala.
Please note that only shortlisted applicants will be contacted
UWA is an equal opportunity employer, any form of influence . peddling or lobbing will lead to automatic disqualification. Conserving Generations