Jobs at Restless Development Uganda- Net Salary 30,459,986 M (Per year)

Unit Restless Development Uganda

Location Jinja, Uganda

Job Title: Finance and Administration Manager

Salary Net annual salary: 30,459,986 (approximate gross annual salary: 45,430,747).

Restless Development commits to net salaries for all staff regardless of the tax situation. This is to ensure a fair system to all staff globally.
Benefits 24 days annual leave, health insurance
Reports to Uganda Country Director
Direct Reports Finance and Administration Assistant, Driver and Support Staff

Context Restless Development Uganda is a youth-led development organisation that places young people at the forefront of change and development. Since 1997, Restless Development Uganda has demonstrated, through a variety of innovative, youth-led programmes, the importance of young Ugandans leading development in fields including rural livelihoods, sexual and reproductive health, peace building, and community development.

Restless Development Uganda is a locally registered NGO, affiliated to the INGO Restless Development International. Having recently launched a new 5-year strategy and following significant expansion over recent months, the organisation is looking to hire a dynamic, talented and committed Finance and Administration Manager to lead the Finance and Administration Unit. This position is based at the Jinja head office. Responsible for the overall running of the Unit; key areas of work include financial management, accounting, overseeing office administrative systems, support to the Fundraising & Partnerships Unit and membership of the Management Committee.

Main Responsibilities 1. Management of all finance operations (35%)
2. Lead accounting functions (20%)
3. Lead office administration and management (15%)
4. Support the Fundraising & Partnerships Unit (15%)
5. Membership of the Restless Development Uganda Management Committee (10%)
6. Other (5%)

Management of all finance operations (35%)
 Manage all finances, staff salaries, volunteer allowances, equipment and administration.
 Lead the consolidation of financial plans, budgets and forecasts involving relevant staff
 Prepare annual financial statements and lead the preparation of year end accounts in advance of the annual audit
 Produce monthly income and expenditure statements and analyse variance for Restless Development Uganda Management Committee and Restless Development International
 Maintain and monitor cash flow with the Country Director
 Implement and coordinate the budget management system
 Ensure all staff and volunteers are adhering to financial procedures and policies and ensure that all financial transactions are properly accounted for
 Provide support to other staff; ensuring Unit finances and financial information is accurate and up to date.
 In conjunction with the Programme Unit, ensure that a robust system is in place for monitoring and administering volunteer finances
 In conjunction with the CD make decisions about financial procedures, issues and policies as and when necessary
 Manage the Finance and Administration Assistant and other staff as required; ensure that they have regular line management meetings, relevant and realistic work plans and performance reviews in line with Restless Development’s policies
 Induct new staff to Restless Development’s financial procedures and policies
 Hold regular workshops and meetings with existing staff to ensure that they are updated on financial issues necessary for non-financial staff

Lead accounting functions (20%)
Supported by the Finance & Administration Assistant:
 Ensure that accounting records are kept up to date
 Maintain a computerised system (PASTEL) for the management of Restless Development Uganda expenditures
 Ensure that all payments to supplies and/or projects are in accordance with relevant Restless Development regulations and approved work plans/budgets
 Prepare payroll and other payments
 Manage and administer Restless Development Uganda petty cash and reimbursement of staff expenses
 Manage bank accounts and the transfer of money between Restless Development International and donors to Restless Development Uganda
 Ensure that bank reconciliations as well as debtors and creditors statements are done monthly
 Ensure that cheque books, purchase order books, invoices etc are well accounted for and are kept in safe and secure custody.

Lead office administration and management (15%)
Supported by the Finance & Administration Assistant:
 Ensure that Restless Development’s contracts and policies are up to date and compliant with relevant national laws and communicated to staff
 Develop and maintain administrative systems
 Ensure maintenance of PCs and other office equipment, including backing up and virus protection
 Ensure the general maintenance and cleaning of the office
 Coordinate the supply of office consumables (such as stationery)
 Responsible for procurement of general items and ensuring that the procurement policy is used by staff
 Coordinate the office communication system; mail, notice boards, whiteboards etc
 Ensure that the front desk and telephone are efficiently managed
 Ensure that staff have appropriate administrative support

Support to the Fundraising & Partnerships Unit (15%)
 Provide accurate and timely reports to donors
 Support the development of new proposals, renegotiations and fundraising efforts through creation of budgets and preparation of financial information
 Produce monthly income and expenditure statements for donors
 Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by donor
 Represent Restless Development with external partners as required
Membership of the Restless Development Uganda Management Committee (10%)
 Provide financial information to the Management Committee to inform decision making
 Provide strategic direction to the management of Restless Development Uganda
 Supervise and support compliance to Restless Development Uganda policy and relevant legal requirements
 Deal with emerging and emergency issues
 Develop and review the means of communication within the organisation
Other (5%) Other duties as required, occasionally requiring work on weekends and holidays for which time off in lieu can taken

To Apply
If you have any questions and to apply please send applications to jessicag@restlessdevelopment.org by Friday 5th August 2011