Jobs at Protection International in Uganda

Job Title: Administration and Finance Officer, Kampala, Uganda
Closing Date: Wednesday, 28 December 2011

Background:

This is a call for an Administration and Finance Officer to work with the Protection Desk Uganda (PD-U). PD-U is a collaborative effort of the East and Horn of Africa Human Rights Defenders Project (EHAHRDP) based in Kampala, Uganda and Protection International (PI) based in Brussels, Belgium.

The PD-U was established with the aim of providing ongoing and effective support to human rights defenders through building their capacity in security and protection management in order to ensure that those defenders can in turn offer greater protection to the people they work with and for. The Desk furthermore seeks to support the efforts by other stakeholders to mainstreaming defenders' protection into the agenda of key stakeholders, notably relevant national authorities, national and international organisations and foreign governments. PD-U furthermore complements EHAHRDP's efforts in these areas on a sub-regional level.

Key responsibilities:

 In charge of the office and maintenance of an inventory of all purchased items and insurance policies;  Manage contractual negotiations and agreements with suppliers and service providers;  Maintain cash books, cheque register for all bank accounts and produce monthly reconciliation statements for each account;  Compile monthly financial and management accounting reports;  Ensure effective accountability of all finance disbursements/remittances;  Monitor and advise on the financial status of various projects and programmes;  Participate in preparing the project proposals, work plans, budgets and budget implementation of PD-U ;  Serve as the primary liaison with external auditors, preparing accounts and reports for external audits, respond to audit queries and follow up on the audit recommendations.  Advise on any accounting procedures, policies, directives and laws that accrue to non-profit organizations in the country where the project is registered;  Train PD-U staff in relevant financial/expenditure reporting related to their responsibilities;  Co-ordinate with PD-U staff on the logistics of trainings;  Provide human resource management support to the project;  Carry out administrative tasks related to the organisation's projects;  To contribute to the development of the organisation security plan, update it and abide by it;  Observe the mandate of PI and EHAHRDP in all work carried out and follow the principles of non-intervention, impartiality/non-partisanship, and non-violence.

Desired profile:

 University degree in Administration, Finance or Accounting, preferably ACCA;  At least 3 years working experience relevant to this position;  Experience with administrative and financial operations of local Non-Governmental Organisations;  Experience with WIN PACCS and Pastel Accounting software preferred ;  Proven analytical and negotiation skills;  Ability to establish priorities and to plan, coordinate, implement and review work processes and plans;  Proven ability to write and speak concisely and clearly and communicate effectively;  Ability to work independently and with minimal supervision.  Experience in a multi-cultural and/or international work environment;  Commitment to gender equality as well as to cultural, ethnic, sexual orientation and religious equality;  Excellent interpersonal skills and ability to establish and maintain effective working relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;  Proven team work skills.

Location: The position is based in Kampala, Uganda.

Languages: Fluency in spoken and written English. French will be positively valued.

Monthly remuneration: UgSh 2,500,000 – 2,900,000 gross


How to apply:

Applications including a letter of motivation (1 page), CV (no more than 3 pages) and contacts of three references should be sent to: nrehmer@protectioninternational.org by 28th December 2011. The subject line of the email must read:

Closing Date: Wednesday, 28 December 2011