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Jobs at KCCA in Uganda

Job Title: ORGANIZATIONAL DEVELOPMENT OFFICER (1 VACANCY) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 7 AGE: 28 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honor’s Bachelor’s Degree in Human Resource Management or Organizational Psychology or Business Administration or Public Administration or Management or Arts or Social Science or SWASA with organizational development as one of the course units from a recognized institution.
Possession of a minimum of a post graduate Diploma in relevant field will be an added advantage
Applicants should have a minimum of two (2) years working experience in Human Resource Management gained at officer level in Government or equivalent level of relevant working experience from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, implementing Organizational Development programs, oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Supervisor for performing the following duties:-
 Studying and evaluating the organization’s functional relationship with the operational organization structures and make recommendations in line with the set standards.
 Developing guidelines for review and evaluation of the KCCA work systems, methods and procedures in relation to employee performance and make recommendations to management in line with the Departmental Instructions.
 Reviewing job grade(s) standards and competence benchmarks and recommending thresholds in line with the organization’s competence requirements.
 Designing and maintaining job analysis, job design, and, job grading methods and standards in the emerging organizational development strategy.
 Studying the changing work context, identifying research areas, developing research instruments and evaluating findings in line with the Organizational development strategies.
 Maintaining and updating manpower establishments against approved organizational structures and positions.
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 Preparing and reviewing the organizations schemes of service and update the person specifications in line with the HRM standards and best practices


POST: SECRETARY (24 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 7 AGE: 28 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honor’s Bachelor’s Degree in Secretarial Studies or Office Management from a recognized institution.
Possession of a minimum of a post graduate Diploma in any of the above fields will be an added advantage.
Applicants should have a minimum of two (2) years working experience in Human Resource Management gained at officer level in Government or equivalent level of relevant working experience from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, Office management, attention to details, oral and written communication competences, interpersonal relations, ability to work and produce accurate results in an environment with multiple and challenging tasks; ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Supervisor for performing the following duties:-
 Receiving and responding to queries and advising stakeholders in line with the Authority’s Policy and Objectives.
 Organizing and coordinating meetings, take down minutes and providing feedback in line with the Authority’s Policies.
 Receiving and dispatching all correspondences to and from the Department in line with the Authority’s guidelines
 Setting up and maintaining the department’s filing system in line with the approved Authority’s guidelines.
 Requisitioning for the department assets, monitor usage and maintaining in accordance with administrative guidelines.
 Processing and forwarding documents in line with office management standards and ethics.
 Providing secretarial services to the department head by processing and forwarding documents in line with office management standards and ethics.
 Ensuring timeliness, cleanliness and tidiness of the office, safe custody, security and confidentiality of official information and documents in the unit.
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POST: MANAGER ADMINISTRATION AND RECORDS MANAGEMENT (1 VACANCY) REF. DSC 15/70/01 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 5 AGE: 30 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honor’s Bachelor’s Degree in Human Resource Management or Organizational Psychology or Business Administration (Management Option) or Public Administration or Management or Arts or Social Science or any other course in the field of Human Resource Management/Public Administration and Management or Social work and Social Administration plus Master’s Degree in Human Resource Management or Public Administration and Management or Organizational and Industrial Psychology or Business Administration (Management option) from a recognized University
Applicants should have a minimum of 7 years working experience in general Administration three (3) of which should have been gained at the level of Principal officer or Middle management level in Government or equivalent level of relevant working experience from a reputable organization.
He/she should have the following key Competences: developing and implementing Administration and Records management policies and Procedures, implementation of computerized records management systems, management and supervision competences, Strategic thinking and planning, oral and written communication, and setting up a high performing team, and proven integrity and confidentiality.
DUTIES:-
The incumbent will be responsible to the Deputy Director for performing the following duties:-
 Developing and supervising systems for maintenance of the authority’s power installation, equipment and office furniture in line with laid down administrative guidelines.
 Planning and supervising the execution of building works projects, and provide advice to management on technical issues relating to works, equipment and property management.
 Developing and supervising systems for maintenance of the authority’s compounds, yards and office cleaning.
 Developing and implementing a records management policy throughout the Authority in line with the records management policies and procedures.
 Supervising the management and organization of registries, records centres and archives as per policy
 Producing annual sectional business plans and budgeting for administration section in accordance with the departmental business plan.
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 Evaluating validity, performance of policies and procedures on provision of administrative support including utility management.
 Coordinating responses to queries/enquiries about systems and procedure of managing utilities and provision of other administrative support services.
 Developing subordinate staff and evaluating their performance in line with performance management guidelines and the HR policies.


POST: SUPERVISOR RECORDS AND REGISTRIES (1 VACANCY) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 6 AGE: 30 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honors Bachelor’s Degree in Records/Archives Management or Library and Information Science or any other qualification in the field of records/Archives and information management plus a minimum of a Post Graduate Diploma in any of the above or related discipline from a recognized University/Institution.
Applicants should have at least five (5) years relevant working experience, three [3] of which should have been gained at the level of Senior Records Officer or supervisory level or equivalent level of experience in Records and Information Management from a reputable organization.
He/she should have the following key competences; Records & Information Management, Management and supervision competences, managing a business unit with multiple and challenging task, Strategic thinking and planning, oral and written communication, setting up a high performing team and proven integrity and confidentiality
DUTIES:-
The incumbent will be responsible to the Deputy Director for performing the following duties:-
 Planning and developing a filing system procedure for all documents in the Authority in line with the approved filing guidelines.
 Reviewing, adding information for classification of indexes and selecting an established system of subject headings as guides for filing documents and materials.
 Training and instructing records officers to collect, review, compile, and classify records and information for accurate and rapid retrieval.
 Developing and implementing system and procedure for storage, disposition, and disposal of documents, records and materials in line with the approved filling guidelines
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 Providing administrative services to records centres and registries ensuring that they confirm to the recommended standards in line with the Administration and Human Resources Management Directorate.
 Supervising the maintenance of accurate and completing record of registries and record centres in line with KCCA records and registries management
 Managing the performance of staff under direct supervision in accordance with the Performance Management guidelines.


POST: FLEET AND TRANSPORT LOGISTICS OFFICER (1 VACANCY) REF. DSC 15/70/01 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 7 AGE: 28 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honor’s Bachelor’s Degree in Human Resource Management or Organizational Psychology or Logistics and Transport management or (Commerce or Business Administration Management Option) or Public Administration or Management or Arts or Social Science or any other course in the field of Human Resource Management/Public Administration and Management or Social work and Social Administration plus a minimum of a certificate in fleet management system from a recognized institution.
Possession of a minimum of a post graduate Diploma in Human Resource Management or Public Administration and Management or Organizational and Industrial Psychology or Business Administration (Management option) from a recognized institution will be an added advantage.
Applicants should have a minimum of Two (2) years working experience in Fleet and Transport Management gained at officer level in Government or equivalent level of relevant working experience from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, implementing fleet and transport management policies , oral and written communication competences, interpersonal relations, and ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Supervisor for performing the following duties:-
 Processing KCCA Vehicle License/Insurance Covers in line with the Authority Procedures and Traffic Road Safety Act and any other applicable regulations.
 Preparing budget estimates for Motor Vehicle License, Third Party Insurance fees, servicing and repairs and preparing budget performance reports in line with KCCA Corporate Plan.
 Following up and securing compensation from Insurance Companies of KCCA Vehicles involved in accidents or stolen in line with Insurance Policies and Traffic Road Safety Act and any other applicable regulations.
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 Processing fuel and Motor Vehicle repair Orders for Transport Supervisors’ approval in line with KCCA Transport Policies and Guidelines.
 Establishing status and maintaining a data bank for KCCA Vehicles, their mechanical conditions, service particulars, Licenses and Drivers etc and generate status reports in line with KCCA Transport Guidelines and Management Procedures.
 Assessing the performance of Drivers, initiating and implementing their transfers and systematic handover.


POST: OFFICE SUPERINTENDENT (5 VACANCIES) REF. DSC 15/70/01 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 8 AGE: 28 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicant should be Ugandans in possession of
EITHER
Uganda Certificate of Education (UCE) with at least five (5) passes, including credits in English Language and Mathematics plus a Diploma in Office Management or Public Administration or its equivalent in a related field from a recognized Institution with minimum of 2 years experience in property management in a reputable organization
OR
Uganda Certificate of Education (UCE) with at least five (5) passes, including credits in English Language and Mathematics from a recognized Institution with three (3) years working experience, three gained at the level of assistant office supervisor in Government or equivalent level experience from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, property maintenance and management , oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Supervisor for performing the following duties:-
 Drawing up schedules for the periodic inspection and maintenance of offices and monitoring any work undertaken to ensure that it is to the required standards
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 Monitoring the performance of contractors to ensure that repairs and regular maintenance are carried out
 Supervising the cleaning services for KCCA premises and monitoring the work carried out to ensure that it of standard.
 Maintaining a record of reports and complaints from staff relating to the building and it’s fixtures and fittings
 Developing and maintaining a key Bank for all KCCA offices in line with office maintenance guidelines
 Developing and implementing safety precaution for all KCCA premises in line with the KCCA mandate
 Any other duties as may be assigned from time to time.



POST: RECORDS OFFICER (5 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 7 AGE: 21 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honors Bachelor’s Degree in Records/Archives Management or Library and Information Science or any other qualification in the field of records/Archives and information management.
Possession of a Post Graduate Diploma in any of the above or related discipline from a recognized University/Institution will be of an added advantage.
Applicants should have a minimum of two (2) years working experience in Records and Information management from a reputable organization
He/she should have the following key competences Integrity and confidentiality, implementing records and information management policies , oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Supervisor for performing the following duties:-
 Keeping custody of both current & non-current soft & hard Authority’s records in line with the records/Archiving policy.
 Opening, allocating reference numbers and maintaining an updated register of the files inventory in line with departmental rules and regulations.
 Organizing the Registry and safeguarding records as per Departmental Rules and Regulations.
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 Sorting, registering and file records/dispatch outgoing correspondences/documents as per Departmental Rules and Regulations.
 Retrieving documents/files, issuing and maintaining movement of registers in line with Departmental Guidelines.
 Carrying out file weeding exercises and updating the dormant and Archives Sections as per Departmental Rules and Regulations.
 Capturing files particulars in the main database in line with Departmental Guidelines and Registering Procedures.
 Coordinating and monitoring utilization and payment of utilities bills in line with the directorate of treasury services and administration and Human Resources guidelines
 Any other duties as may be assigned from time to time.


POST: RECORDS ASSISTANT (9 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 8 AGE: 21 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding a minimum of a Diploma in Records/Archives Management or Library and Information Science or any other qualification in the field of records/Archives and information management from a recognized Institution.
Applicants should have a minimum of two (2) years experience in Records management or related field from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, Records Management , oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines, handle multiple tasks simultaneously and computer literacy
DUTIES:-
The incumbent will be responsible to the Records Officer for performing the following duties:-
 Classification and cataloguing of records as per the Authority guidelines
 Maintenance of physical control and security over records to prevent damages loss theft, pilferage of records
 Preparing and updating records databases, indexes and filing plan in line with the Authority guidelines
 Tracking all records ensuring that action is taken and all records returned to the archive.
 Receiving, filing, shelving, and retrieving documents.
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 Liaising with the immediate supervisors to appraise records and destroy the obsolete ones in line with the Authority guidelines.
 Any other duties as may be assigned from time to time.


POST: TOWN CLERK (02 VACANCIES) REF. DSC 15/70/01 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 5 AGE: 35 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
An Honors Bachelors Degree in Social Sciences, Development Studies, Social Work and Social
Administration, Arts, Law or Commerce (Management option) or Business Administration (Management option) or Business Studies (Management option) or Management Science or
Urban Planning and Management from a recognized University and a minimum of a postgraduate Diploma in either Urban management of public Administration or Human Resource management or Management or Development studies from a recognized university/institution plus Certificate in Administrative Law from LDC or school of Law Makerere University.
A Masters Degree in Business Administration or Public Administration and Management or
Urban Planning and Management or Development Studies or Finance and Accounting from a
recognized University/Institution and membership with a relevant profession body will be an added advantage.
Applicants should have a minimum of 7 years working experience in Local government administration, three (3) years of which should have been gained at Principal level or middle management level in a local government administration or equivalent level of relevant experience from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, management and supervision competences, managing a business unit with multiple and challenging task, Strategic thinking and planning, oral and written communication, setting up a high performing team, oral and written communication competences, interpersonal relations, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Executive Director KCCA for performing the following duties:-
 Planning and setting benchmarks for the management of the division, implementation of division policies, strategies and business objectives in line with KCCA Act
 Providing technical advice to the Division urban council on government policies
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 Preparing and presenting Division annual budget to the Council in line with KCCA financial guidelines
 Monitoring the delivery of services to the community and taking remedial action where service delivery standards are below the expected standards
 Mobilizing the urban community for development and sustainability of the infrastructure and services in the Division
 Developing a system for managing the utilization and safeguarding of assets and records of the division in line with the KCCA asset management policies and procedures
 Implementing ordinances made by KCCA and byelaws made by the division urban councils
 Preparing and submitting reports to the Executive Director of KCCA on the management of the affairs of the division as per the KCCA Act
 Managing and developing the performance of staff under direct supervision of the Town clerk in accordance with the Performance Management guidelines


POST: WARD ADMINISTRATOR (50 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 7 AGE: 21 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honor’s Bachelor’s Degree in Human Resource Management or Organizational Psychology or Business Administration (Management Option) or Public Administration or Management or Arts or Social Science or any other course in the field of Human Resource Management/Public Administration and Management or Social work and Social Administration from a recognized institution.
Possession of a minimum of a post graduate Diploma in Human Resource Management or Public Administration and Management or Organizational and Industrial Psychology or Business Administration (Management option) from a recognized institution will be an added advantage.
Applicants should have a minimum of two (2) years working experience in general administration or community mobilization gained at officer level in Government or equivalent level of relevant working experience from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, Mobilization and networking, oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
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The incumbent will be responsible to the immediate Supervisor for performing the following duties:-
1. Mobilizing and Sensitizing the community about government/KCCA policies , bye-laws and ordinances and ensuring that they are adhered to by the community.
2. Recording minutes, providing guidance and advising to the ward urban council in line with the KCCA guidelines
3. Monitoring and controlling developments in the urban ward and making reports to appropriate directorates in line with KCCA objectives
4. Mobilizing and sensitizing the public on their obligations to pay the relevant taxes and monitoring compliance in line with the KCCA guidelines
5. Collecting and maintaining updated data bases of businesses, properties that attract property rates, Schools, health units etc in the ward for administrative and development purposes in line with KCCA guidelines
6. Monitoring and reporting on the implementation of KCCA programs and generating relevant reports in the parishes in line with KCCA guidelines
7. Initiating and coordinating the implementation of development projects in the ward and coordinating the budgeting process for these projects in line with KCCA and national programs


POST: RECEPTIONIST (2 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 8 AGE: 21 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding a minimum diploma in secretarial Studies or Office Management or public relations or any other HR related course. Qualification in customer Services will be of added advantage
Applicants should have a minimum of two (2) years in managing a reception in a reputable organization
He/she should have the following key competences: Integrity and confidentiality, interpersonal relations, Reception Management, oral and written communication competences, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously.
DUTIES:-
The incumbent will be responsible to the immediate Supervisor for performing the following duties:-
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 Coordinating incoming and outgoing phone calls and maintaining records of calls made and received in line with Departmental Guidelines.
 Receiving, registering and directing visitors /clients to relevant offices in line with Departmental Guidelines.
 Tracking staff deployments and maintaining an updated organizational telephone directory.
 Providing information about KCCA' services in line with existing Authority’s policies and procedures
 Making reports on problems related to receiving and sending telephone calls in line with customer care guideline
 Ensuring proper coordination between the internal and external customers and the directorates.


POST: MANAGER PROSECUTION (1 VACANCY) REF. DSC 15/70/01 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 5 AGE: 30 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an honors Bachelor’s degree in Law from a recognized institution and Postgraduate diploma in Legal practice from LDC.
Possession of a Masters degree in the relevant field and Membership to relevant professional associations will be an added advantage.
Applicants should have a minimum of seven (7) years experience in legal practice three (3) of which should have been served at Principal level or middle management level in government or equivalent level of relevant working experience from a reputable organization
He/she should have the following key competences: Integrity and confidentiality, management and supervision, Strategic thinking and planning, oral and written communication, setting up a high performing team, interpersonal relations, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the immediate Supervisor for performing the following duties:-
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 Representing KCCA in Courts of Law and prosecuting persons involved in breaches of the KCCA Act and other laws in line with the relevant laws and Professional ethics.
 Supervising the process of carry out a risk analysis on cases filed by the KCCA and making prosecution prospects in line with KCCA Act, court procedures and professional ethics.
 Generating reports from judgments / rulings for use by the Departments and stakeholders in line with the relevant laws.
 Coordinating the preparation of cases for prosecution in line with court procedures and relevant laws.
 Coordinating research and case preparation before prosecution in line with relevant Laws and procedures.
 Managing the performance and development of staff in accordance with the HRMM.


How to Apply:

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PUBLIC SERVICE COMMISSION
Applications are invited from suitably qualified Ugandan to fill the following vacant posts in Kampala Capital City Authority (KCCA), during the first phase of the recruitment exercise. Applications should be submitted in triplicate on Public Service Form No.3(2008) to the Secretary Public Service Commission, P.O. Box 7080, Kampala to be received not later than 10th April 2012. The application forms are obtainable from the Public Service Commission Office 2nd floor Farmers, House, Parliament Avenue, Kampala, Ministry/Department Headquarters and District Service Commission Offices. Hand written applications are also acceptable.

Application should bear the title of the post as well as the reference number specified against the vacancy.
Applicants must not apply for more than two posts. Applicants should attach three sets of certified photocopies of their certificates and testimonials, plus three recent certified passport size photographs
Applicants who shall not hear from the Public Service Commission on completion of the selection exercise should consider themselves unsuccessful
KAMPALA CAPITAL CITY AUTHORITY (KCCA)- PHASE 1

Deadline: 10th April 2012

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