Jobs at Infectious Diseases Institute in Uganda (IDI) in Uganda- Project Administrator

Job Title: Project Administrator

Infectious Diseases Institute (IDI) FULL TIME

Will centrally coordinate and manage all financial and administrative aspects of the Project including all basic human resource related activities, financial and other resources. He/ She will prepare relevant financial and administrative documentation relating to the project and will undertake all detailed planning as well as work relating to administration and logistical support for the project. S/he will ensure that the project is managed within the condition of the grant and implemented effectively.

Key Responsibilities:
• Manage the project budgets and coordinate resources by adopting a consultative approach
• Assisting in the project financial management within IDI guidelines
• Monitoring project budget variances and providing due guidance on potential cost overruns
• Provide monthly and quarterly expenditure forecasts and ensure that appropriate expenditure documentation and information is transmitted on a timely basis ‘
• Coordinate all project logistics including procurement, transportation, shipping, storage and maintenance
• Administer agreements and contracts with multiple partners including project service providers.
• Any other duties as may reasonably be assigned.
Requirement:    

Education Requirements:
• A university degree in Business Administration (Accounting) or Commerce
• At least Stage 2 of ACCA or CPA will be an added advantage
• At least three years’ experience; preferably in an international NGO financial and administrative project setting performing similar duties
• Experience in managing US government funds (rules and regulations) will be an added advantage

Knowledge, Abilities and Skills:
• Proven abilities in project administration, including the prioritization of tasks, setting timelines and record keeping
• Strong written and verbal communication skills
• Project planning and management
• Experience in grants management
• Understanding of budget preparation and tracking processes
• Excellent organizational skills including ability to track /monitor multiple projects simultaneously
• High proficiency in the use of office computers and spreadsheets.
• Experience in procurement/ordering, purchasing and tracking supplies
• Ability to work independently to complete many tasks simultaneously to meet strict deadlines.

How To Apply:
Qualified and interested persons who wish to apply may hand-deliver, email or post an application letter with a detailed CV, naming at least two professional referees, to:
The Human Resource Manager Infectious Diseases Institute P.O. Box 22418, Kampala. hr@idi.co.ug
Deadline for receipt of applications is Friday, 4th June 2012.
Only short listed candidates will be contacted.

Deadline: 4th June 2012