Jobs at Arbeiter-Samariter-Bund Deutschland e.V. in Uganda- Technical Advisor Operations

Job Title: Technical Advisor Operations, Uganda
Closing Date: Sunday, 18 November 2012

PRIMARY PURPOSE OF THE POSITION Overall Objective of this position is to lead the management of the ASB country programme logistics including the development and implementation of a logistics strategy pertaining to supply chain management that supports timely implementation of programme activities. Specific emphasis will be placed on the mainstream programmes of ALREP and KALIP. This position offers logistical guidance, advice and support to all programmes and field sites and the logistics staff in those locations as necessary or as requested. The post holder will ensure that ASB's policies, systems and guidelines are implemented, used and adhered to by managing and developing constructive and effective working relationships with the Country Management Team and Field Offices. Responsibilities of the TAO 1. Program Support - Develop and manage procedures to enhance accelerated logistics response to programming needs. This includes ensuring timely procurement and availing of supplies to program teams in the field, facilitating coordinated field movements for staff and program visitors through prudent fleet management, etc. - Lead the logistics components of project planning and preparation of donor proposals and reports in coordination with the Program Coordinator and teams and the Finance and Administration Managers. - In consultations with the DPO identify areas of improvement in the organisation of logistics and work with management and logistics teams to realise them. 2. Technical Advisory - Responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: Information Technology , Communications, Mechanics, Energy & Electricity, etc - Act as technical lead: you will advise and co-manage specific WATSAN, Waste management, construction or distribution activities as required by the programmes that relate to KALIP /ALREP to fast track implementation. - Ensure high quality, appropriate technology solutions, liaising with the IT Officer where necessary. 3. Procurement & Supply Chain Management - In collaboration with the rest of management develop and manage a transparent and competitive supply chain management strategy that covers all essential steps/processes in procurement, storage and distribution of supplies. - Ensure compliance with donor and ASB policies and procedures in all aspects of operations, particularly procurement. - Develop or review a comprehensive and ordered procurement checklist and ensure adherence for all ASB Uganda procurements. - Ensure monthly production and sharing of procurement status reports, stock inventory updates, etc. - Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports, until delivery of the goods and the official handover of items against signature of receipt. - Ensure that the filing system to record and archive all procurements is rigorously maintained. - Ensure the maintenance of a supplier database and develop transparent and robust supplier relationships. - Lead in the enforcement of systems that mitigate risks from corruption and insecurity 4. Warehouse Management /Stores - Ensure that procured stocks are received, registered, and dispatched in an efficient and accountable manner - working with programme staff to receive accountabilities from beneficiaries as primary recipients. - Ensure that the filing system to record and archive all stock movements is rigorously maintained. - Maintain controls and accountability of all stock - monitoring storage, request and issuance in accordance with ASB's polices. 5. Fleet Management - Operate location-specific pooled fleet management systems and ensure fleet requirements for the programmes and support departments are met through coordinated scheduling. - Ensure safe operation of the fleet through driver selection and training, quality maintenance to include routine checks and regular service and establishing / enforcing local fleet operating procedures. - Ensure appropriate use of the vehicle by all staff (e.g. use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system) - Report monthly on fleet management accordingly - Ensure appropriate provision of servicing facilities and management of spare parts.

    Human Resources Management
        Responsible for the line management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management.
        Responsible for the technical support of all field and Kampala logisticians.
        Responsible for the capacity building and training of all logistics staff to improve efficiency, awareness of, and compliance with, logistics systems and procedures.
        Participate in development, review, implementation and monitoring of ASB's security measures in-country.
        Monitor the security context country-wide and the ASB locations specifically and advise management appropriately.
        Help with integrating security into programme functions such as CFW and LIW
        Provide support and advice to the CD/DPO for improving security management to project field sites and the CMT as may be necessary.
        Ensure basic minimum requirements for safety and security are developed and maintained in terms of infrastructure (First aid kits, Equipment, Fire extinguishers) and knowledge and practice.
        Ensure proper functioning and maintenance of ASB compounds in cooperation with the responsible administrative staff. EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

    3-5 years experience with an INGO in a senior management position in complex emergency or post-conflict settings – 2 of these must be in operations or logistics management.
    University degree in the Social Sciences, International Policy or Administration or related field; Master's degree preferable.
    Proven experience in coordinating or managing logistics in a multi-sector program;
    Experience in managing and working with a multicultural staff;
    Strong participatory leadership and interpersonal skills; ability to motivate and counsel staff working in a complex emergency environment.
    Previous logistics management experience in an EU or UN funded project preferred.
    Strong delegation and follow-up skills.
    Experience and/or knowledge of Karamoja (history, politics, culture, etc.) and sensitive to issues involved in working in northern and North-eastern Uganda, particularly Karamoja preferable.
    Strong verbal and written communication skills.
    Strong computer literacy; strong skills in Microsoft Office.
    Must be fluent in spoken and written English

    Highly motivated self-starter who takes direction well, but also works independently.
    Demonstrated ability to work in a fast-paced environment with tight deadlines, effectively managing multiple priorities.
    An exemplary team leader/player.
    Extremely flexible with the ability to cope with stressful situations.
    Willingness to work and live in remote and security difficult situation.
    Cultural sensitivity essential.

How to apply:

Kindly send applications with a motivation letter and CV until November 18th 2012 only by email to Please note that only short listed candidates will be contacted.

Deadline: 18th Nov 2012


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