Program Manager Job Vacancy at African Initiatives for Relief and Development in Uganda

Job Title: Program Manager, Kampala, Uganda
Closing Date: Saturday, 17 November 2012

About the organization:

African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making African Non-governmental organization. AIRD's mission is to inspire and involve concerned citizens of the international communities and African professionals in relief and development programs to make meaningful contributions towards the development of Africa for the complete eradication of poverty; ensure the protection and assist in seeking durable solution for IDP's and Refugees; promote human dignity and equity and achieve peace, democracy and environmental sustainability in Africa in particular and the world at large.

AIRD is currently implementing the managements of workshops and spare parts, warehousing, fuel and transport operations as well as civil works and constructions in Uganda, Chad, DRC, and the Republic of the Congo.

Transparency, accountability and flexibility, have been AIRD's main achievements as reflected in the trust of the governmental counterparts and external audit results obtained for the years 2007 to 2011.

Job Description:

The Program Manager – International is responsible for:

Being an active, informed and leading member of the Head Office team by organizing the development of strategic management systems, ensuring the quality of program management and seeking opportunities for further growth and diversification in terms of program funding and operating sectors. In this regard, he should pay particular attention to the following:

    Oversee the cash flow and the budget utilization and seek adjustments to foreseen discrepancies;
    Control the end-of-month financial statements and bank reconciliations;
    Review the quarterly financial reports and propose budget revisions;
    Supervise the preparation of end-of-year financial statements and budget reports;
    Verify payment vouchers and supporting documents before submission for approval;
    Review payment checks, ETFs, and other bank and cash payment orders;
    Sign checks within the authorized mandate and after verification of payment requirements;
    Regularly control the filing of documents and whether DMS is up to date;
    Verify Procurement documents at the different stages: quotations, analysis and LPO and ensure that the procurement procedures are followed;
    Review contracts, reports and other documents;
    Design and continuously update AIRD management systems according to the generally accepted best practice;
    Develop standardized procedures and forms for use in all projects;
    Implement new management systems and upgrades through the entire organization;
    Oversee and control the overall quality of AIRD operations;
    Report to management about the overall performance of the organization as well as individual projects;
    Conduct training and capacity building activities for Head Office and project staff;
    Oversee and conduct Internal control and audit missions for all projects according to AIRD regulations;
    Support all projects in management matters and internal control including onsite visits.
    Supervise external audits, organize assistance to auditors through audit missions and ensure audit requirements are in place;
    Prospect new donor funding opportunities and explore new operation sectors;
    Act as a focal point for funding proposals' development;
    Assist the CEO in Management and planning activities; and
    Any other tasks as directed by management.

    Qualifications

    Required
    Master's Degree in management, finance, Social sciences, law or related field and a minimum of 7 years experience in similar professional settings.
    Bachelor's degree in management, finance, Social sciences, law or related field and a minimum of experience in similar professional settings.
    Proven Knowledge and experience within the Non-profit sector with an international exposure.
    Strong people management skills: the ability to effectively lead and supervise staff.
    Very strong interpersonal and communication skills.
    Solids organizational skills: the ability to be flexible and work well under pressure in a fast-paced team environment.
    Experience working in difficult locations.
    Ability to be resourceful and flexible in a limited resource environment.
    Excellent knowledge of both English and French, written and spoken.
    Proficiency in the use of computers (Word, Excel, PowerPoint).

    Preferable
    Experience in working with UNHCR funding and regulations.
    Strong understanding of humanitarian engagement.

How to apply:

    Please send your CV and application letter(in French and English) to the email address: airdjobs@yahoo.com
    Only shortlisted candidates will be contacted.

Deadline: 17th Nov 2012