Procurement Assistant Jobs Vacancy at Uganda Virus Research Institute (UVRI)

Job Title: Procurement Assistant

( Uganda Virus Research Institute (UVRI), Uganda )

The Uganda Virus Research Institute (UVRI) has signed an MoU with the U.S Centers for Disease Control (CDC) to strengthen Institute capacity through the management and coordination of laboratory surveillance, epidemiology, public health evaluations and training in Uganda under the President’s Emergency Plan for AIDS Relief. Under this cooperation, UVRI intends to recruit the following personnel on a one year contract to be renewed depending on the availability of funds. All positions are based at Entebbe.

Job Title: Procurement Assistant (100% time and effort)

Reports to: The Project Manager

Main purpose of the position:

To coordinate all procurements in regard to this project and ensure that procurements are made in a timely manner, ensure there is value for money and accordance with PPDA Act and regulations 2003.

Key duties and responsibilities:

    * Preparation of Local Purchase Orders
    * Preparation of monthly procurement reports to PPDA through the UVRI Administrator
    * Act as the head of the Procurement Unit
    * Maintain a list of approved providers/suppliers.
    * Maintain and up-date procurement, stores, and disposal records.
    * Prepare monthly and quarterly reports to management and the PPDA.
    * Receive and verify incoming supplies in conjunction with internal audit.
    * Check all incoming supplies against order
    * Put supplies in proper safe stock location
    * Issue supplies from store and execute proper forms
    * Take periodic stock counts in line with standards
    * Liaise with procurement unit on replenishment and acquisition of materials in respect to lead times and delivery details,
    * Carry out any other duties that may be assigned by management.


    * Applicants should have at least a Bachelors degree in procurement or its equivalent or professional qualification in procurement e.g. CIPS.
    * They should have worked in a Procurement and Disposal Unit (PDU) of an entity for at least 2 years; and
    * should be conversant with public procurement procedures and regulations. Must be computer literate.

Experience: 2

How to apply:

Applications together with copies of academic certificates, transcripts, a CV, including names of two work-related referees indicating their contacts with e-mail and phone numbers should be forwarded to the address below not later than 5pm on Friday 30thNovember 2012: All positions attract competitive salaries.

More information available on request.

The Director, Uganda Virus Research Institute P.O.Box 49 Entebbe. Or hand delivered to his office Plot 51-59 Nakiwogo Road, Entebbe. Only shortlisted candidates will be contacted

Deadline: 30th Nov 2012


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