Senior Conference Officer Jobs at East African Community

Job Title: SENIOR CONFERENCE OFFICER
(REF: EAC/HR/2012/055)
GRADE: P2
ORGAN: EAC Secretariat
DIRECTORATE: Human Resources and Administration
DEPARTMENT: Administration
REPORTS TO: Principal Administrative Officer

MAIN PURPOSE OF THE JOB
To provide efficient and effective conference management services .


DUTIES AND RESPONSIBILITIES
1. Develop and provide conference Policy guidelines, administrative procedures
and implementation;
2. Coordinate, prepare and organise conferences, meetings, workshops and
seminars;
3. Handle all administrative procedures regarding the preparations, organising
and convening the said meetings, conferences, seminars, etc.;
4. Coordinate preparation and distribution of the relevant documentation and
associated reports;
5. Take note of emerging issues from discussions during conferences,
workshops and meetings, follow up with relevant authorities;
6. Facilitate travel arrangements for Officers going on mission and delegates
coming for missions;
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7. Liaise with the host Governments/Institutions to facilitate the fulfilment of
obligations of the Secretariat in relation to meetings, conferences, seminars
and workshops.


QUALIFICATIONS AND EXPERIENCE
A Master’s degree in Public Administration, Arts, Social Sciences or a related field
from a recognised institution . At least eight (8) years working experience in similar
or related position. Knowledge of and experience in events management will be
essential.


SKILLS AND COMPETENCES
The candidate should have strong pro-active, organisational, analytical,
communication, administrative, computer and report writing skills. Good skills in time
management and the ability to deal with people in different capacities are desirable.
TERMS AND CONDITIONS OF SERVICE
The post is tenable on a five (5) year contract term renewable once upon
satisfactory performance.
This position will be subjected to the EAC Quota System.
FRINGE BENEFITS
The post offers attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.


HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic
and professional certificates and testimonials, names and addresses of three
referees, and day time telephone contact to:
The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
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To be received not later than Friday, 7th December 2012 at 5:00pm.
Female Candidates are particularly encouraged to apply.
The East African Community will only respond to those candidates who
meet its requirements.


Deadline: 7th Dec 2012