Administrative Officer Jobs at Lutheran World Federation in Uganda

Job Title: Administrative Officer (1 Position)

Duty Station: Rwamwanja Refugee Settlement

General Position Summary;
Human Resources Management:  Effectively initiate and coordinate actions relative to the administration of human resources activities e.g. recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, time and attendance administration, etc.,

Essential Job functions:

    Maintains staff personnel files, and updates staff records on a regular basis,
    Maintains and updates the annual staff leave schedule and endorses all leave applications in consultation with the staff concerned and their supervisors
    Secures custody of office and motor vehicle duplicate keys, issues keys as agreed with the Sub Program  Manager, and maintains a register/log of all keys issued and returned
    Participates in the activities of the Program Management Team, organizes and arranges meetings and workshop venues;
    Participates in the activities of the Procurement Committee and takes charge of all Project procurements, ensuring compliance with established LWF/DWS policies and guidelines;
    Maintains an updated Fixed Assets Register of both the office and residential premises, and ensures the inventory is sent to the Finance Manager as and when required;
    Arranges official travel, accommodation and visitation requirements for staff and visitors to/from the Program,
    Maintains effective communications links and working relations with LWF Head office, other Field offices and sister projects as well as the relevant local authorities, community leaders, civil society/non-governmental organizations, collaborating/implementing partners;
    Oversees and monitors staff discipline and compliance with LWF principles, policies and code of conduct, advises the Sub Program Manager accordingly and organizes the Disciplinary Committee to review staff disciplinary cases as deemed necessary by the Sub Program Manager or Management team;
    Ensures that project motor vehicles and equipment are well maintained and utilized as required or authorized by the Sub Program Manager, and also monitors and maintains accurate records of fuel consumption, utilisation and service/repairs of motor vehicles and generators;


Knowledge & Experience:

    A University degree in Business Administration or Human Resource Management is essential.
    At least 2 years of experience in administration, human resources management or related field.
    Experience in implementing LWF personnel and administrative policies and procedures.
    Working knowledge of the LWF Staff Rules and Regulations, Administrative Instructions and Personnel



How to apply:

Interested applicants should submit an application letter together with curriculum vitae, copies of academic documents/transcripts, names and contact details of three referees to the undersigned.

Hand delivered applications can also be sent to our Offices in Kampala. Please indicate the position you have applied for on the top of the parcel addressed to:

The Administrator/ Human Resource Program Officer
Lutheran World Federation
Plot 1401, Ggaba, Road next to Quality Hill
P. O. Box 5827 Kampala, Uganda.
Deadline for receiving applications is Friday, January 18th  2013
    Only short listed candidates will be contacted for interview
    LWF is an equal-opportunity employer
    Women possessing the above requirements are encouraged to apply



Deadline: 18th January 2013