Jobs at World Bank in Uganda - Administrative Assistant

Job Title:  Administrative Assistant/ Transaction Processor

The World Bank , Uganda - Administrative Assistant/ Transaction Processor

Location: Kampala, Uganda 3 Year Term – Local Appointment – Level GB

The World Bank Country Office in Uganda has 2 openings for an Administrative Assistant/ Transaction Processor. S/he will work as part of the administrative and resource management staff in the Country Office. Under the general supervision of the Resource Management Officer,

s/he would carry out the following duties and accountabilities:

    Provide primary assistance and support to the Resource Management Team in processing accounting and administrative transactions for the country office; and ensure that all transactions are made in compliance with the Bank’s policies and procedures and the required documentations are fulfilled before processing the transactions.
    Provide assistance in the processing of the posting of purchase orders, goods receipt, service entry sheets and maintenance of inventory in SAP Monitor usage of office consumables/ supplies and produce monthly report.
    Assist in asset management tasks including physical verification, maintenance, recording, reconciliation, monitor movements and participate in asset disposal activities.
    Handle routine data entry, including check writing, online banking, filing of accounting documents and Resource Management records.
    Compile VAT claims and other statutory requirements for review before submission to government on a monthly basis.
    Handle custody of petty cash and collections and vendor registration for firms and organizations.
    Process appointments for Short Term Temporaries (STTs) and Short Term Consultants (STCs), including checking and verifying STC reimbursable payments.
    Ensure that service providers’ maintenance contracts are valid and up to date; and that office services are provided and monitored on a regular basis.
    Undertake adhoc inquiries in standard and non-standard databases, retrieve, manipulate and present accounting and administrative data as needed from time to time.
    Other duties as assigned from time to time.

Requirement:
In addition to a set selection criteria, the successful candidate should also demonstrate the required competencies.

    S/he should be a holder of a high school certificate, preferably a college diploma (or higher) or associate degree in accounting or a related discipline with at least three years of working experience, preferably in computerized work environment.
    Commitment to team-oriented work in a multi-disciplinary matrix management environment;
    Demonstrated skills in retrieving/obtaining accounting and administrative information from various Bank sources and pulling them together in a usable format.

Experience: 3



How to apply:

Electronic Applications:

For the full position description and complete selection criteria and required competencies, qualified candidates are requested to visit and submit an on-line application at www.worldbank.org/careers. Click on >Current job openings > job# 130885.

The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. Only short-listed candidates will be contacted. Closing date is Monday, 22nd April, 2013.


Deadline:22/04/2013