Principal Estates Officer Job Vacancy at Civil Aviation Authority in Uganda

Job Title: Principal Estates Officer

1. JOB REF : CAA/ADV/EXT/06/2013
POST : PRINCIPAL ESTATES OFFICER
REPORTS TO : Director Human Resource & Administration (DHRA)
SALARY LEVEL : 12
VACANCIES : 01
JOB PURPOSE
The position exists to ensure that CAA Estates and Lands including Aerodromes, Terminal buildings and other Estates associated with Entebbe International Airport & Up-country Aerodromes, residential houses as well as various CAA owned land in Entebbe, Kampala and up-country are well managed..
EDUCATION:
A good first degree in civil engineering or business administration or Bachelor of Science degree in Land Economics and Bachelor of Science degree in Quantity Surveying or any other relevant qualifications obtained from a reputable institution.
EXPERIENCE:
5 years’ relevant work experience in a reputable organization and especially institutional Estates Management 3 of which should have been obtained at a senior level.
KNOWLEDGE & SKILLS:
 Should have good interpersonal skills
 Should have working knowledge of computers
 Should have impeccable integrity.
PRINCIPAL ACCOUNTABILITIES:
1. Maintains a record of company land and premises owned and rented at EIA, CAA Headquarters’ and throughout the company.
2. Provides DHRA with monthly regular reports on all tenants, status of assets, status of agreements and leases.
3. Visits the Estates regularly to establish their maintenance status and develop a maintenance schedule.
4. Visit the Estates to monitor the conditions of the amenity and ensure that all are functioning properly and if not evaluate if its according to tear and wear or negligence of the occupants and make reports.
5. |Ensures that tenants and users pay their bills on time to avoid disconnections or leaving unsettled bills on exit from the houses.
6. Ensures that planned maintenance is carried out as per plan.
7. In liaison with Airports & Aviation Security ensures that acceptance standards of cleanliness are maintained for the common areas like the stairs, corridors, and the gardens.
8. Keep all records pertaining to the occupation of the Estates.
9. Act as Secretary to the Housing Allocation Committee.
10. In liaison with the CAA engineering department carries out day to day supervision of properties, including coordinating, maintaining and repairing of premises in order to meet customer requirements and improve working conditions.
11. Participates in planning and management of all land and buildings.
12. In liaison with Marketing and Commercial Department to ensure that all rentable space in the premises is rented out timely and appropriately.
13. In liaison with the Marketing & Commercial Department maintains and reconciles on a monthly basis all rental collections.
14. Participates in the negotiations with Land Lords for hired premises and ensures that agreements exist and are implemented.
15. In liaison with the legal department, process required tenancy agreements for signature by both parties including renewals.
16. In liaison with the legal department to ensure that all CAA land is titled, fenced and date of renewals of leases are complied with.
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17. Maintains close contact with National and District authorities that deal with land rates and ensures that payment and settlement of dues is maintained up to date.
18. Attends to matters relating to utilities and ensures that payments are up to date.
19. In liaison with Administration ensures that the premises are cleaned in order to maintain high levels of cleanliness in accordance with required standards.


HOW TO APPLY:-
Hand-written applications with detailed CV and copies of academic certificates and transcripts with the Job reference number clearly marked at the top left hand corner of the envelope should be sent to the address below, before close of business on 6th June, 2013 at 5:00p.m.
The previous applicants for position No.11 who applied in 2011 may re-apply if still interested.
THE DIRECTOR HUMAN RESOURCE AND ADMINISTRATION
CIVIL AVIATION AUTHORITY (HEAD OFFICE)
P .O. BOX 5536
KAMPALA
Applicants, who will not have heard from us by 6th September, 2013 should regard their applications unsuccessful


Closing Date; 06/06/2013