Protocol Specialist Job Vacancy at US Embassy in Uganda


Job Title:  Protocol Specialist
Number: 067/2013     

OPEN TO:    All Qualified Candidates
POSITION:                       Protocol Specialist; FP-5 FSN-9                                              WORK HOURS:     Full-time; 40 hours/week
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
"The American Embassy is seeking an individual for the position of Protocol Specialist."


BASIC FUNCTION OF POSITION
The incumbent serves as the Protocol Specialist.  S/he provides protocol guidance and assistance to the Chief of Mission, Deputy Chief of Mission and other Mission officers and coordinates official representational events, including those events taking place at the Chief of Mission and Deputy Chief of Mission residences.  Incumbent coordinates closely with host government officials and other members of the host government.  Incumbent supervises the junior protocol assistant and is supervised by the Ambassador's Office Manager.
A copy of the complete position description listing all duties and responsibilities is available on http://kampala.usembassy.gov/job_opportunites.html

QUALIFICATIONS REQUIRED
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1.  Education required:  Completion of both 'O' and 'A' level is required.  Completion of a university degree in business administration, liberal arts, or science is required.
2. Work Experience required: Five years of progressive work experience assisting managing directors, chief executive officers, members of boards managing protocol activities, office management, public relations, secretarial or managing executive services is required.
3.  Language required:  Level IV (fluent - written and spoken) English ability is required.
4. Knowledge required: An extensive knowledge of host government political, social, economic, cultural, and commercial leadership is required. A comprehensive knowledge of Ugandan protocol guidelines, general etiquette, social usage and customs or issues affecting offices and individuals with which post has contact, is required.  Familiarity with the government and private business hierarchies are also required. Familiarity with American culture, U.S. policies and interests, and social customs is preferred.
5. Skills and Abilities required: Ability to deal effectively and discreetly with high level official, political, social and business figures is required.  Ability to use Windows based computer applications including MS Word, and Excel, and excellent typing skills is required.  Initiative, discretion and the ability to work independently is required.  Exceptional interpersonal skills, tact, sensitivity and maturity to deal comfortably with high ranking officials from both Ugandan and the U.S. is required. Occasional evening, weekend and overtime work is required.


SELECTION PROCESS

After an initial application screening, applicants will be invited to a testing process that may include a written examination and oral interviews.  The selected candidate must pass pre-employment medical and security investigations before beginning work.  The initial appointment period is one year, subject to renewal.

Normally, candidates for employment are hired at the first step of the designated pay grade.  In some instances, candidates may be hired at a higher step when exceptional qualifications or previous governmental service and pay level so warrant.  The Human Resources Officer will make the decision with the concurrence of the employing section.

ADDITIONAL SELECTION CRITERIA

1.  Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.

2.  Current employees serving a probationary period are not eligible to apply.

3.  Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

4.   Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.

5.   Currently employed Not Ordinarily Residents hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

HOW TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1.  Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174).

2.  A current resume or curriculum vitae.

3. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

4.  Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO
Human Resources Office
By email at KampalaHR@state.gov.
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5


Deadline: 25/08/2013


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