United Nations Population Fund (UNFPA) Jobs Vacancies and Employment In Uganda

Closing Date: Tuesday, 16 November 2010



Job Title:International Operations Manager (IOM), ICS-10

Company: United Nations Population Fund (UNFPA)

UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV, and every girl and woman is treated with dignity and respect.

Closing date: 16 Nov 2010

Location: Uganda - Kampala

We are pleased to announce the following vacancies:

VACANCY NO.: Job ID 1687

CLOSING DATE: 16 November 2010 (5:00 p.m. New York time)

POST TITLE: International Operations Manager (IOM)

CATEGORY: ICS-10*

POST TYPE: Non-rotational

POST NUMBER: New

DUTY STATION: Kampala, Uganda

DURATION: One year initially

ORGANIZATIONAL UNIT:

ORGANIZATIONAL LOCATION:

The IOM will report directly to the Representative. The IOM provides leadership and advice on all aspects of country office and its decentralized offices management and operations. The IOM supervises a number of national staff involved in finance, budget, procurement, human resource management and general administration.

JOB PURPOSE:

The IOM role will be to ensure a smooth functioning, well-managed and results oriented Office and to facilitate programme implementation and delivery by providing for the operational needs of programmes and projects managed at the duty station. The IOM will also contribute to ensuring the Country Office and its Decentralized Offices is strengthened and supported in its operations, needs and queries by ensuring corporate administrative management policies, regulations, rules and procedures are compatible with the regional needs.

RESPONSIBILITIES:

A. Ensure a smooth functioning, well-managed and results-oriented Office.

* Serve as a member of the Country Office, and provide support to the Representative of the Country Office in ensuring information flows, advice and support on operations issues related to the Office;
* Oversee operational and staffing requirements of the Office and its component projects by participating in review meetings and assess the managerial and operational capacities of the implementing partners, in close collaboration with the programme and technical team;.
* Analyze operational aspects of project inputs under both partners' and UNFPA execution in terms of personnel, equipment, sub-contracts, procurement, training, etc.;
* Ensure strategic and efficient management of office and programme financial resources, while exercising proper financial controls and adherence to corporate financial policies, rules and regulations. Report both locally and to HQs in a timely manner on established structures. Seek advice from Headquarters when deviation from rules and regulations may be necessary and proposes alternative solutions to meet programme and office objectives;
* Maintain optimal staffing of office and projects through timely provision and training of human resources applying HR tools and mechanisms and advises on appropriate contract modalities. Implement and monitor HR policies and benefits and incorporate HR systems including performance management;
* Supervise the implementation of corporate financial, procurement and HR systems and ensure adequate training of staff and project personnel on these issues. Ensure a continuous and updated flow of information between field and headquarters;
* Maintain oversight for the timely provision of goods and services for office and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate cost effectiveness and manages the negotiations in connection with eventual agreements;
* Manage UNFPA assets and liabilities and ensure proper inventory control;
* Ensure that UNFPA interests are reflected in common system activities related to common services and premises, cost-recovery, and cost-sharing arrangements, privileges and immunities, entitlements and salary surveys, security, etc. by participating actively in inter-agency meetings and working groups;
* Supervise national staff of the OM office and ensure that established procedures are being followed;
* Review and take corrective action as appropriate on audit findings, advances, Purchase Orders and Requisitions, payments and other financial/administrative; and
* Establish and maintain a harmonious working environment; seeking to strengthen team-building by encouraging active participation and interaction at all levels; foster staff development and empowerment.
* Supervise and support the administration and finance of all Joint Programmes that country office is involved in, particularly the Joint Programme on population for which UNFPA is the Administrative Agent.

B. Contribute to efficient operations at the field level, in close collaboration with the programme staff

* Provide support and advice to the programme associate and programme assistant as well as to other members to the technical and programme team in their programme and operations support to COs, including on follow-up on audits recommendations; and take corrective action as appropriate on audit findings, advances, Purchase Orders and Requisitions, payments and other financial/administrative actions;
* Provide support supervision and mentoring to Implementing Partners of UNFPA to ensure adherence to best practices and standards in their administration and financial management;
* Supervise and support the 3 decentralized offices of UNFPA in Mbarara, Moroto and Gulu to ensure smooth operations in the field and adherence to UNFPA administrative an financial policies and procedures;
* Promote network relationships for accessing and sharing knowledge in the region on operations matters; and
* Support a continuous, up-to-date and accurate flow of information between the Country Offices and the RO/SRO/HQ.
* Perform any other duties as may be required by the Supervisor.

REQUIRED COMPETENCIES:

Core Competencies:

* Values/Guiding Principles
* Performance Management
* Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment
* Working in Teams
* Self-Management/Emotional Intelligence
* Communication
* Appropriate and Transparent Decision Making
* Analytical and Strategic Thinking and Results
* Orientation/Commitment to Excellence
* Knowledge Sharing/Continuous Learning

Functional Competencies:

* Business acumen
* Implementing management systems
* Innovation and marketing of new approaches
* Client orientation
* Organizational awareness
* Job knowledge / technical expertise

QUALIFICATIONS:

* Advanced degree in business administration, public administration, finance, information technology, economics or related field.
* 5 years of proven relevant progressively responsible work experience in administration, HR management, finance, information technology and/or office.
* Thorough knowledge of the United Nations Staff Rules and Regulations, human resource management policies, financial rules and regulations and procurement is desirable.
* Strong analytical and leadership skills;
* Proficiency in Atlas/ PeopleSoft, word processing and other computerized applications;
* Strong writing and oral communication skills;
* Field experience and knowledge of the Region is a strong asset.
* Fluency in English. Knowledge of French highly desirable.

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive net salary plus housing allowance, home leave, health insurance and other benefits.

How to apply

HOW TO APPLY:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. PLEASE MAKE SURE THAT YOU COMPLETE THIS APPLICATION FORM ON-LINE, OTHERWISE, THE SYSTEM WILL NOT BE ABLE TO PICK UP YOUR PROFILE FOR FURTHER SCREENING. You will find the application form upon entering the system and registering. Please use the following link: http://www.unfpa.org/employment/

Please print out the Guide for your reference during the registration and application process

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

* This is a programme funded post.

Reference Code: RW_8ADJWM-86