New Administrator Job Vacancy in Uganda

Job Title: Administrator
Key Responsibilities
1. In liaison with the Sub Program Manager and the Human Resource Officer, coordinates, carries out and documents all staff employment activities such as recruitment, induction/orientation, placement, promotion, discipline and termination in line with LWF policies, guidelines and procedures.
2. Maintains and updates the annual staff leave schedule and endorses all leave applications in consultation with the staff concerned and their supervisors to confirm leave days due and ensures that the leave period and duration are adhered to,
3. Participates in the activities of the Procurement Committee and takes charge of all Project procurements, ensuring compliance with established LWF/DWS policies and guidelines;
4. Ensures safe custody, proper use and maintenance of office supplies, utilities, and equipment, and assesses and advises on needs for repair and/or replacement and initiates/follows up procurement or replacement of office equipment and other requirements;
5. Maintains effective communications links and working relations with LWF Head office, other Field offices and sister projects as well as the relevant local authorities, community leaders, civil society/non-governmental organizations, collaborating/implementing partners.
6. Coordinates and, in conjunction with the Sub Program Manager, ensures that Section heads perform regular staff performance appraisals, and takes charge of follow-ups.
7. Oversees and monitors staff discipline and compliance with LWF principles, policies and code of conduct, advises the Sub Program Manager accordingly and
Organizes the Disciplinary Committee to review staff disciplinary cases as deemed necessary by the Project Manager or Management team;
8. Monitors and informs management promptly of
issues of individual or collective staff concern such as , remuneration, entitlements, welfare, complaints and grievances, and investigates related problems and advises, guides or counsels affected staff accordingly;

Minimum Qualifications and Personal Attributes
• A University degree in Business Administration HRM and B.COM (Procurement/Marketing)
• Post-graduate diploma in or PG certificate in HRM, procurement, financial management and or PPM
• Advanced computer and excellent communication skills both verbal and written
• Positive attitude, open to learning, determined, hardworking and focused.
• Excellent interpersonal, leadership and team work skills
• Ability to work in a big team and in a busy challenging environment with many deadlines to beat. Experience:
•At least three (3) years working in administration and/or human resource management in a reputable firm, public body or NGO.
Apply for this job

Please send Curriculum Vitae detailed CV, indicating three (3) referees all from a previous work related background/ relationship, should be submitted to:

The Human Resource Program Officer
Lutheran World Federation,
Plot 1401, Ggaba, Road next to Quality Hill P.0. Box 5827 Kampala

Application deadline is November 26th 2010.
Applications without supporting documents shall he disqualified.

Only short listed candidates will be contacted for interview. LWF Uganda is an equal opportunity employer