Gulu University Examinations Procedure

Examinations Regulations
Instruction to Candidates

1. A Candidate shall be informed of the dates and the times of examinations by means of the timetable and notices on the Notice Board, published at least one month before the date of commencement of examinations.
2. It shall be the responsibility of each candidate to take note of the date(s) and time(s) of the examination(s) for which he/she is registered.
3. Should there be a change in the timetable for en examination after it is published:
a) Such a change shall be communicated to the candidate(s) by means of additional notices on the University Notice Board, Radio etc; and
b) No Candidates shall be informed individually of time table changes.
4. Candidates shall be checked thoroughly before they enter examination rooms.
5. A Candidate shall be admitted to the examination room thirty minutes before the time the examination is due to begin. During the thirty minutes the invigilator shall: -
a) make an announcement to the effect that candidates should satisfy themselves that they are in possession of answer book(s) and the correct question paper;
b) write their registration and examination numbers on the answer books and sign on them;
c) call attention to any rubric at the head of the question paper which seems to require attention;
d) announce that both sides of the writing paper must be used;
e) tell students when they may begin writing; and
f) make any other announcement(s).
6. Candidates are required to equip themselves with pens, rulers, erasers, blotting papers and the geometrical instruments.
7. Except for open-book examinations, no books shall be permitted in the examination rooms
8. Communication equipment, bags or attaché cases shall not be taken by candidates into the Examination room. Candidates are not allowed to use their own logarithmic tables and statistical tables.
9. Candidates shall report directly to the Academic Registrar any person suspected to be indulging in examination malpractice. The following are some of examination malpractices:
a) Smuggling of unauthorised material in any form into an examination room;
b) Copying from one another;
c) Communicating in the examination room;
d) External assistance given by invigilators;
e) Prior knowledge of examination questions;
f) Impersonation;
g) Substitution of examination answer scripts; and
h) Collusion, among others.
10. Any candidate found in the act of impersonation shall be arrested and handed over to the police for prosecution. Such candidate shall be banned from sitting any other University examinations.
11. Any contravention of the regulations and instructions governing the University examinations shall lead to disqualification and cancellation of results of the candidate.
12. An Invigilator shall have the authority to confiscate any unauthorised book, manuscript, or any other aid materials brought into the examination room. The Invigilator shall also expel from the examination room any candidate who creates disturbances that may disrupt the smooth running of the examination, provided the invigilator fills the incident form and have it countersigned by the Head of Department who in turn shall report the matter to the Academic Registrar for action. The candidate shall also submit a written statement to the Academic Registrar. In case of a candidate suspected of giving or obtaining unauthorised assistance or attempting to do so, the Academic Registrar shall report the matter to Senate for action.
13. No candidate shall be permit to enter the examination room after the lapse of thirty minutes from the commencement of the examination and no candidate shall be permitted to leave the examination room until thirty minutes have expired. Late candidate(s) shall not be allowed extra time. No candidates shall leave the examination room during the last ten minutes of the time allocated for the examination except in the case of emergency.
14. A candidate who falls sick in the examination room shall notify the invigilator immediately for appropriate action.
15. At the end of the examination period, and on instruction from the invigilator, a candidate shall stop writing and assemble their scripts, dully signed before being collected by the invigilator.
16. An invigilator shall not permit a candidate to leave his/her examination seat before the answer books have been collected. A candidate who wishes to leave the examination room before the end of the examination shall hand the answer book to the invigilator before leaving the examination room.
17. Every candidate shall be required to sign an attendance roll.
18. The use of scrap paper shall not be permitted. All rough work shall be done in the answer sheet or book and crossed out neatly through or in supplementary answer book which shall be submitted to the invigilator together with the main answer book. A candidate shall not write on the question paper.
19. Except for the question paper (if it is not multiple choices) a candidate shall not remove from the examination room or mutilate any paper or other material supplied.
20. A candidate who is permitted to leave before the end of the examination period shall not leave his/her script on the desk, but shall hand them to the invigilator duly signed.