Procurement Officer Jobs at Hospice Africa Uganda

Job Title: Procurement Officer (1 post)

Location: Kampala

JOB PURPOSE:
To coordinate and manage the procurement of goods and services of HAU in accordance with the Public Procurement and Disposal Act and other applicable rules and regulations.

SPECIFIC DUTIES:
Develops and ensures implementation of the procurement plans and strategies for the procurement of all relevant goods and services for HAU.
Supports HAU Management in Contracts Management including preparation and issue of contracts and monitoring implementation.
Liaises with Finance to provide the necessary bid documents to prospecting suppliers of goods and services to HAU.
Guides and advises the Evaluations/Contracts Committee, user departments and suppliers on the correct procurement procedures and recommended procurement methods and specifications.
Liaises with Finance and the suppliers to ensure timely delivery of the procured goods and services and the corresponding payments.
Supports the Evaluations/Contracts Committee and HAU Management in taking early action to identify and address poor contractor and supplier performance.
References, verifies and manages the procurement and disposal documentation and ensures their safe custody.
Prepares periodic performance reports to the Senior Management and Public Procurement and Disposal of Public Assets Authority (PPDA).
Manages the advertisement and sell of bid documents and maintaining a suppliers list.
Coordinates the receipt, opening and evaluation of the procurement bids in liaison with the technical experts and user departments.
Monitors market trends and conditions and advise Management on competitive pricing.
Plans, budgets, requisitions and accounts for the resources and performance of the Procurement Section.

KEY RESULT AREAS
Procurement plans and strategies for HAU developed and implemented.
Evaluations/Contracts Committee, user departments and suppliers effectively guided on the correct procurement procedures and recommended procurement methods and specifications.
Timely delivery of the procured goods and services and the corresponding payments ensured.
Technical Support provided to the Evaluations/Contracts Committee and Management in taking early action to identify and address poor contractor and supplier performance.
Procurement and disposal documentation effectively managed and their safe custody ensured.
Performance reports timely prepared and submitted to Management and Public Procurement and Disposal of Public Assets Authority (PPDA).
Advertisement and sell of bid documents managed and a suppliers list maintained.
Receipt, opening and evaluation of the procurement bids well coordinated.
Resources and performance of the Procurement Section accounted for.

MINIMUM REQUIREMENTS:
An Honors Bachelors Degree in Procurement/Supply Chain Management from a recognized awarding Institution. Or full Professional qualification in Supply Chain Management (CIPS) plus a post graduate Diploma in Procurement Management from a recognized awarding Institution.
At least ten (5) years working experience, three (3) of which must have served at a Procurement Officer level in an NGO or a reputable organization.


How To apply:
Qualified and interested candidates may hand deliver, email or post a detailed resume with a cover letter indicating three work related referees to the address below. Emails must not exceed 2MB. Deadline for receiving applications is 20th January 2012.

The Human Resource and Administration Director
Hospice Africa Uganda
PO Box 7757 Kampala
Makindye Rd, opposite ARA,
Email: humanresource@hospiceafrica.or.ug


Deadline: 20th January 2012.