Jobs at US Embassy in Uganda- Mailroom Manager

Job Title: Mailroom Manager; FP-7 Vacancy Announcement Number: 025/2012 Date: 04/24/2012 OPEN TO: U.S. Citizen EFMs only – All Agencies POSITION: Mailroom Manager; FP-7 OPENING DATE: April 25, 2012 CLOSING DATE: May 8, 2012 WORK HOURS: Part-time; 32 hours/week SECURITY CLEARANCE: Must be able to obtain a TOP SECRET SECURITY CLEARANCE. U.S. CITIZEN ELIGIBLE FAMILY MEMBERS, AS DEFINED BELOW OF U.S. GOVERNMENT EMPLOYEES ASSIGNED TO THE MISSION UNDER THE CHIEF OF MISSION AUTHORITY ARE ELIGIBLE FOR CONSIDERATION. Basic Function of Position Coordinate with Diplomatic Pouch and Mail (DPM) and GSO shipping representatives to ensure that all mail received through the pouch system from Washington DC to the airport is delivered to the embassy safely and expeditiously. Ensure that distribution of mail is sorted and delivered to receiving agencies (DAO, RAO, Peace Corps, USAID and CDC/NIH) in a timely manner as stated in the ICASS standards. Track and report any missing/delayed pouches. Mailroom manager is also responsible for assisting in the sorting of all inbound “letter” mail received via the pouch. Processing of all courier invoices and assisting with all other mailroom responsibilities when necessary. The job also entails coordinating with Diplomatic Pouch and Mail and making the necessary arrangements with GSO shipping for the delivery and securing of Classified Pouch. The individual must also be able and willing to be an escort for technicians who need access to controlled access areas. A copy of the complete position description listing all duties and responsibilities is available on http://kampala.usembassy.gov/job_opportunites.html Qualificaitons Required NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. Education required: Two years of post secondary school education is required. Work Experience required: Two years prior work experience in an environment similar to the U.S. Embassy is required. Language required: Level IV (Fluent) speaking/reading/writing English is required. Knowledge required: Knowledge of Microsoft Office Suite (including Micro-soft Word, Excel, Access), general office management and administrative procedures is required. Valid security Clearance is required. Skills and Abilities: Excellent interpersonal and communication skills, high motivation and ability to work independently; ability to understand and interpret basic government regulations and ability to work with little or no supervision and under pressure are required. Selection Process After an initial application screening, applicants will be invited to a testing process that may include a written examination and oral interviews. The selected candidate must pass pre-employment medical and security investigations before beginning work. The initial appointment period is one year, subject to renewal. Normally, candidates for employment are hired at the first step of the designated pay grade. In some instances, candidates may be hired at a higher step when exceptional qualifications or previous governmental service and pay level so warrant. The Human Resources Officer will make the decision with the concurrence of the employing section. Additional Selection Criteria Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy. Current employees serving a probationary period are not eligible to apply. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule. How to Apply Interested candidates for this position must submit the following for consideration of the application: Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above. 3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Failure to do so will result in an incomplete application. A. Position Title B. Position Grade C. Vacancy Announcement Number (if known) D. Dates Available for work E. First, Middle, & Last Names as well as any other names used F. Date and Place of Birth G. Current Address, Day, Evening, and Cell phone numbers H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number) I. U.S. Social Security Number and/or Identification No. J. Eligibility to work in the country (Yes or No) K. Special Accommodations the Mission needs to provide L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type M. Days available to work N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location) O. U.S. Eligible Family Member and Veterans Hiring Preference P. Education Q. License, Skills, Training, Membership, & Recognition R. Language Skills S. Work Experience T. Reference Submit Application To Human Resources Office Plot 1577 Nsambya Road P. O. Box 7007, Kampala Telephone: 0414-259-791/5 By Fax: 0414-341-863 Or by e-mail: KampalaHR@state.gov Deadline: May 8, 2012