Jobs at CNOOC Uganda Limited- Department Assistant

Job Title: D&C Department Assistant About this job Our Client CNOOC Uganda Limited is seeking to recruit suitably qualified candidates for the above vacancy; Primary Functions: Provide full scope Administrative and Secretarial support to the Department Manager and staff. Duties and Responsibilities: Ÿ Prepare drafts and final written business correspondence such as letters, memoranda, meeting minutes, tables and charts using computer graphics, spreadsheets and word processing ŸTransmit inquiries and confirming letters/orders/agreements to internal and external bodies, materials and service suppliers/vendors via. fax, mail and courier etc ŸBe responsible for preparing documents applying the Work Permit/Special Pass application for Department staff ŸMaintain confidentiality of personnel issues and all data of confidential nature ŸInteract with all levels and a variety of employees and management. Answer and screen telephone calls for Department Manager, relay messages, research inquiries, follow through on responses; Pickup and distribute mail and correspondences ŸMaintain Department filing system, including Department files, purchase order and contract files, vendor catalog and data, Legal documents etc. Periodic review and purge of old files as per the established procedure ŸGenerate Department Weekly/Monthly Report and In/Out Reports, prepare charts and report on a monthly, quarterly and annually basis ŸMaintain stationery and office supply inventory. Liaison contact for building, facilities and office equipment (such as copy and fax machines) maintenance. ŸCoordinate meeting and travel arrangements, maintain schedule of appointments and schedules bid opening, take meeting minutes etc. Perform other duties as required by Department Manager as necessary. Qualifications: Bachelor’s degree or above. Human Resources Management, Economics or others. At least 2-year related working experience such as secretary, department assistant. ŸExcellent calendar management skills, including the coordination of complex executive meetings. Experience assisting management with the creation of PowerPoint presentations. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Experience scheduling travel arrangements for management. Basic knowledge of drilling and completion is preferred. ŸGood organizational, planning and communication skills. ŸGood comprehensive analyzing ability. Excellent command of both written and spoken English. ŸExcellent team player. Highly motivated and achievement orientated. How to Apply: Please follow the instructions as stated below as failure to do so could lead to disqualification. 1. Send an Application letter and CV/Resume. 2. Merge these two documents into one document in either word or pdf format. 3. Do not attach or send any scanned documents, these are sometimes too large for our inbox. 4. Include the job title and/or reference number in the subject line of the email address and send your application by email to cnoocjobs@nftconsult.com 5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly. Deadline:16th May 2012