Secretary Job Vacancy at National Environment Management Authority (NEMA) in Uganda

Job Title : Departmental Secretary
JOB REF : NEMA/ADV/EXT/04/2012
JOB TITLE : Departmental Secretary

Reports to : Director District Support Coordination & Public Education
Salary Scale : E6
Vacancies : 01 (one)

Job Purpose : Provide secretarial, clerical and administrative support and ensure that the services
are provided in an effective and efficient manner to achieve the goals of the Department

Key Duties and Responsibilities
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a) Taking dictations using shorthand and transcribing to ensure that spelling, punctuation
and format are correct.
b) Preparing correspondence for the Director and other staff signature, checking enclosures
and addresses.
c) Arranging appointments and maintaining Director’s calendar, receiving visitors and
answering queries wit discretion.
d) Arranging meetings and receptions given by the Director.
e) Receiving, screening, logging and routing departmental correspondence, attaching
necessary background information and monitoring follow up system.
f) Drafting substantive correspondence on routine matters.
g) Requisitioning and distributing stationery to departmental staff.
h) Carry out any other duties assigned by Management.

Qualifications: A Degree in Secretarial Studies/ Office Management and a previous Diploma in
Secretarial and Office Management would be advantageous.

Experience:
At least 5 years post qualification experience as a Personal Secretary in a busy office.

How to Apply:
 Applicants should submit applications in
their own handwriting and deliver them by hand OR through post and enclose copies of
certificates/testimonials and detailed curriculum vitae indicating 3 referees addressed to:-
The Executive Director
National Environment Management Authority (NEMA)
NEMA House, Plot 17/19/21 Jinja Road
P.O.Box 22255
KAMPALA.
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To reach the above address by 5.00 pm on October 29, 2012. Applicants who do not meet the
above minimum requirements need not apply.
Note: 1. The job title and Reference applied for should be printed at the top left hand side of
the envelope.
2 Applicants who will not have heard from us December 15, 2012 should consider their
applications unsuccessful.
3. NEMA is an equal opportunity employer.

Deadline: 29th Oct 2012