LOGISTICS ASSISTANT Job Vacancy (1 POSITION AVAILABLE).

Job title: LOGISTICS ASSISTANT (1 POSITION AVAILABLE).
Reports to:    Assistant Finance Officer
Liaises with: Area Manager, Project staff, Drivers/Mechanics, Guards and Cleaners
Duty Station: Kyangwali Refugee Settlement
Duration:      January 2011 – December 2011

Job Summary
The Logistics Assistant is responsible for Managing the repair, service, and cleaning of the Program’s vehicles; recording all AAH-I fuel supplies from the pump and in the stores; and for supervising all activities undertaken by Driver/Mechanics at Kyangwali Settlement Office. She/he works closely with Driver/mechanics to ensure timely & professional delivery of service by AAH-I staff under his/her supervision.

Duties and responsibilities:

    *
      Coordinate the efficient and effective repair of all AAH-I’s vehicles, motorcycles, generators when they need services.
    *
      Plan for the periodic maintenance and repair of all AAH-I vehicles, motorcycles, generators and machinery. Weekly review the status of each vehicle to determine vehicles needing work.
    *
      Allocate duties and supervise Truck Drivers, Fuel Attendant and Driver/mechanics to ensure professional and timely accomplishment of tasks.
    *
      Regularly update records of the workshop activities, requisitions and orders of spare parts.
    *
      Ensure safety of all workshop tools, equipment and spares.
    *
      Make recommendations for motorcycles and vehicles to Kampala office for major repairs.
    *
      Receive, safeguard and issue all types of fuel and lubricants in line with laid down policies and procedures.

    *
      Take Charge of the access to the program’s fuel stores and eliminate chances of loss/unauthorized issue/unauthorized access to the fuel stores facilities.
    *
      Ensure the proper maintenance of the fuel pumps in line with approved fuel industry standards.
    *
      Maintain and reconcile the fuel stock cards and balances on a daily basis.
    *
      Conduct stock taking exercises for all fuel and lubricants weekly, monthly and on quarterly basis.
    *
      Plan for fuel utilization/issuance and make projected requirements for the execution of programme activities by providing information on a monthly basis on stock levels.
    *
      Conduct spot checks and verification on fuel and lubricants utilization both physically and on the registers on a routine basis.
    *
      Prepare proper and accurate reports on stock levels and submit them to the relevant offices through the Area Manager’s office when required.
    *
      Carry out any other duties as may be assigned by the immediate supervisor or management.


Required Qualifications
·        Diploma in Stores Management, Warehousing or Fleet Management
·        One year’s experience in Logistics Management.
·        Ability to monitor procedures and translate these for implementation.
·        Computer Knowledge.
·        Must have a valid license and a good driving record.
·        Excellent interpersonal skills.
·        Ability to work independently with minimum supervision and within a team.
·        Ability to coach and develop staff
·        Ability to manage competing tasks, prioritise and produce high level output consistently
·        Fluency in English, both verbal and written
·        Reporting skills

GUIDELINES FOR APPLICATIONS
Interested candidates who meet the above criteria should submit their applications together with an updated Curriculum Vita with at least three suitable referees with their email/telephone contacts to: Human Resource Manager, AAH International, Uganda to any of the following addresses: -
(1) Email: recruitug@actionafricahelp.org Please do not attach certificates to email copies of CVs!
(2) AAH I Office in Adjumani Located at Minia Village in Adjumani Town.
(3) Kyangwali Refugee Settlement Program Office located at Kasonga in Kyangwali Sub County.

Deadline: 10/2/2011


Action Africa Help International