Joint Medical Store (JMS) Has a Job Vacancy for Executive Assistan

Job Title: Executive Assistan

Joint Medical Store (JMS) is a Church founded private Not-For-Prof it organization whose mission is to supply medicines, medical equipment and related healthcare services, and training of assured quality to the people of Uganda at affordable prices.

JMS invites applications from suitably qualified persons to fill the post of Executive Assistant.

The Executive Assistant shall provide effective and efficient administrative and secretarial support to the General Manager's office.

Primary Responsibilities:
1. Provide administrative, secretarial and logistical support to the General Manager and assigned offices taking into account urgency and confidentiality.
2. Provide administrative support during preparations for management meetings, act as minute secretary at those meetings and maintain attendance register.
3. Make appointments for the General Manager, maintain a diary for important events including 'meetings, workshops and visits, and where necessary follow up to confirm those appointments.
4. Attend to General Manager's visitors and callers, provide and respond to routine information needs and enquiries.
5. Track and ensure proper flow of documents that are forwarded to General Manager for approval or signature and ensure the documents promptly returned to respective officers.
6. Sort in-coming external correspondences addressed to the General Manager's office, and forward those that do not need his/her attention to relevant officers for action.
7. Ensure accurate and up to date record keeping, prepare and type communication materials and routine reports as directed by the General Manager
8. Monitor the usage of office supplies in the General Manager's office and promptly requisition for replenishments.

Job requirement

Qualifications and experience:
• Bachelors degree in Secretarial Studies, Office Management or related field
• Computer certification in at least four of the following packages: MS Word, PowerPoint, Excel, Internet, Dbase
• Three years working experience in a similar role in a busy office environment
Skills and Competencies:
• Demonstrated IT skills including fast and accurate typing/word processing, spreadsheets, email and database.
• Excellent interpersonal skills, able to relate well with both internal and external stakeholders at all levels
• Well developed written and oral communication skills
• Able to use initiative, work independently, and a good team player
• Able to work under pressure, prioritize workload and meet deadlines
• High level of integrity

How to apply

Applications including photocopies of academic certificates, Curriculum Vitae, names of three referees (who are not relatives), and a day-time telephone contacts should be addressed to:
The Head of Human Resource and Administration
Joint Medical Store
Plot 1828 Gogonya Road, Nsambya
P. O. Box 4501
Closing date for receiving applications will be Friday 8" July 2011 at 5.00pm.

Only short listed applicants will be contacted for interview


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